Presentation on theme: "PCSSD SPRING 2014 SCHOOL TEST COORDINATORS’ TRAINING"— Presentation transcript:
1PCSSD SPRING 2014 SCHOOL TEST COORDINATORS’ TRAINING IOWA and EOC EXAMSMarch 5, 2014
2GOALSACTAAP RulesRole of the School Test Coordinator & Test AdministratorsAccommodationsTest PreparationsWho will be tested?Test AdministrationSecure/non-secure materialTest SecurityTransferring MaterialsTest SchedulesReturning Test MaterialsSample packing diagramsGeneral Testing Information
4ACTAAP RULESTEST ADMINISTRATION—The following 11 rules are enumerated in the ACTAAP RulesADE shall establish mandatory training sessions for local district testing coordinators and other appropriate school personnel to ensure understanding of the administration of assessments.The superintendent or his/her designee in each school district shall be responsible for coordinating all local assessment activitiesScheduling testing times of all affected campuses according to the testing calendar developed by the ADEEnsuring that security is maintained as specified in the appropriate testing administration materialsEnsuring that all district personnel involved in the testing have been properly trained as specified by the ADE
5ACTAAP RULESEnsuring that all testing instruments are administered to all students according to the procedures established by the Commissioner of EducationEnsuring that all assessment documents and student identification information are properly and accurately codedAttesting whether ALL students have participated in the appropriate grade-level assessment (s)Recommending for adoption by local school boards a school calendar that in no way jeopardizes or limits the valid testing and comparison of students’ learning gainsThe appropriate test administration materials shall specify any allowable accommodations available to students participating in the administration of standard state assessmentsAll students enrolled in a state-tested grade shall be accounted for in the State Assessment System
6ACTAAP RULES 5.07 Test Security and confidentiality Violation of the security or confidential integrity of any assessment is prohibited.The Board shall sanction a person who engages in conduct prohibited by this section. Sanctions shall be considered and imposed in compliance with the Department’s rules Governing Testing Improprieties or in the Department’s Rules Governing Background Checks and License Revocation, as appropriate. Additionally, the Board may sanction a school district or school, or both, in which conduct prohibited in this section occurs.
7ACTAAP RULESSanctions imposed by the Board may include without limitation one (1) or more of the following:Revocation, suspension, or probation of an individual’s licenseIssuance of a letter of reprimandAdditional training or professional developmentAdditional professional development to be administered by the school district to all licensed school district personnel involved in test administration;Issuance of a letter of warning to the school district andEstablishment of a school district plan containing strict test security guidelines that will implement procedures to ensure the security and confidential integrity of all assessment instruments.Professional development required pursuant to this section as a result of violating test security or confidentiality may be in addition to professional development required for licensure.
8ACTAAP RULESProcedures for maintaining the security and confidential integrity of all testing and assessment instruments and procedures shall be specified in the appropriate test or assessment administration instructions. Conduct that violates . . .Viewing secure assessment materials;Duplicating secure assessment materials;Disclosing the contents of any portion of secure assessment materialsProviding, suggesting, or indicating to an examinee a response or answer to any secure assessment items;Aiding or assisting an examinee with a response of answer to any secure assessment item;Failing to administer the assessment of the designated testing dates;
9ACTAAP RULESChanging or altering any response or answer of an examinee to a secure assessment item;Failing to follow the specified testing procedures or to proctor students;Failing to administer the assessment of the designated testing dates;Encouraging or assisting an individual to engage in the conduct described herein;Failing to report to the appropriate authority that an individual has engaged in conduct set forth in this section;Failing to follow the specified procedures and required criteria for alternate assessments; orFailing to return the secured test booklets to the testing company in a timely manner.
10CODE OF ETHICS 6.03 Standard 3: 6.06 Standard 6: An educator honestly fulfills reporting obligations associated with professional practices6.06 Standard 6:An educator keeps in confidence secure standardized test materials as well as information about students and colleagues obtained in the course of professional service unless disclosure serves a professional purpose or is allowed or required by law
11Code Of Ethics for Educators Rules The Professional Licensure Standard Board (Board) is authorized to recommend to the State Board probation, suspension, revocation or denial of a teaching license or the issuance of a reprimand or warning after an investigation is held…..The Board is also authorized to recommend other avenues to assist the educator via training…
12Security BreachesThe superintendent of each school district shall develop procedures to ensure the security and confidential integrity of all assessment instruments and test items. The superintendent shall be responsible for immediately notifying the Department in writing of conduct that violates the security or confidential integrity of an examination or assessment
13Important Dates Task Date Pick up non-secure IOWA March 13, 2014 Pick up secure IOWAMarch 20 – 21, 2014IOWA Grade 9April 2, 2014Return IOWAApril 7, 2014Pick up non-secure Geometry & BiologyPick up secure GeometryApril 15, 2014GeometryApril 22-23, 2014Pick up secure BiologyApril 23, 2014Return GeometryApril 28, 2014BiologyApril 29 – 30, 2014Return BiologyMay 5, 2014
15WHAT’S NEW AFFIDAVIT WAIVER FORM The Affidavit Waiver Form will only be available in the multi-line format for this administrationUsing this form, administrators can input a single student or multiple students who are receiving an accommodation while using only one form.The Affidavit Waiver Form has also been revised to require the Arkansas licensed teacher or administrator providing an approved accommodation to sign the form only after the examination is administered to the student with the accommodation.
16Affidavit Waiver Can be used for single or multiple students Completed after accommodations providedMust include answer document numberMust have a legible signatureOne signature per page.
17Testing Improprieties Any organization or individual may file a written report of alleged testing improprieties by completing Form A.All reports must be filed not later than 14 days after the reporting party became aware of the alleged impropriety.Reports must include:Statement of violating conductSpecific facts about the violationWhen, where, how, names of individuals committing and reportingInvestigation factsActions taken
19Test PreparationsAttitudes, perceptions, and circumstances can significantly impact the test results. Please be sure that :Conditions are conducive to testing.Test is well organized.Parents, Faculty, and Students are informed of the testing dates and procedures.Underscore the importance of testing by characterizing these Exams as a crucial component of educationMake sure all information is covered. Post Testing Do Not Disturb Signs. Check the lighting and heating/cooling in the room.
20Test Planning Maintain an Assessment Notebook Training dates Agenda and Sign-in SheetsClassroom/testing assignmentsTest Security Affidavits with Affidavit Waiver Forms attachedAccommodations documentationEmergency PlanCalculator PolicyCell Phone PolicyTest Security GuidelinesTest Schedules
21Test Planning Additional Documentation Test booklet(s) transfer form(s)Missing or damaged test bookletsStudents absent during the testingStudents not assessed and the reasonStudent behavior that might impact testing results
22School Test Coordinators The information presented during this workshop is an overview of testing procedures. You are responsible for reading the school test coordinator’s manual.Be sure to include the backup test coordinator in the planning of the exam.You are responsible for:Inventorying the test materials immediatelySecuring the test materialsSelecting test administration sites and administratorsDistributing and collecting test materialsDeveloping a plan for administering the assessments including accommodation sessions
23School Test Coordinators Selecting the test administration sites and administratorsEnsuring all test administrators are currently licensed by the ADECoordinating the schedule with the principal which includes a plan for administering the accommodated sessionsPicking up, packaging, and returning the test materials on timeTraining the test administrators and test administrators for accommodationsFormal training must be held at least 3 days prior to test administrationReporting test violationsAnswering questions and resolving problems during the testing periodPreparing a backup plan in case of emergencies
24School Test Coordinators Ensuring that all required accommodations are provided and administrators are trained in delivering the allowable accommodationsIEP, 504, and LPAC assessment information are on file and available for review upon request
25STC Responsibilities - Training Train all Test AdministratorsInclude:Test administration for standard and accommodated sessionsThe campus testing schedule including breaksTesting assignments including list of students and roomTest administration manualReview of the district written cell phone policyEmergency procedures planReview of the Test Security GuidelinesRead affidavit 3 and have Sign in Sheet
26STC Responsibilities - Training Read affidavit three together so that all certified personnel involved in administering assessments will understand the security requirements before they sign the form.“I certify that I have not read, copied, reproduced, or released in any way the secure Benchmark, IOWA, EOC Examination test items, writing prompts, or student responses to test items or writing prompts. I have not conducted any inappropriate test preparation activities with students that could invalidate the test results or give them an unfair advantage over others. As directed in the manuals for the current administration, all used and unused answer documents, all completed Student Not Tested Forms, and all Test Administration Manuals have been packaged and returned to the School Test Coordinator.I have read the statements above and understand that I am certifying that they are true. I understand that violating any of the Arkansas Department of Education’s test security procedures could result in revocation of my license.”Page 55
27STC Responsibilities After Testing Collect and inventory all materials from Test AdministratorsEnsure that all materials are accounted forCheck for answer documents in the test bookletsCheck for extraneous materials in the answer documentsCount all materials being returned and initial the Test Booklet Security FormReport all lost or damaged materials to the District Test Coordinator immediatelyReturn all materials to the District Test Coordinator in the order prescribedEnsure Affidavit 3 and Affidavit Waiver Forms are signed.Complete Affidavit 2.Page 45
29Test Administrators Responsibilities Test Administrators shallCount all materials and sign the Test Booklet Security form when checking out test materials each dayEnsure that all testing materials are kept secure before, during, and after testing (including breaks)Follow the testing schedule provided by the School Test CoordinatorEliminate items from the classroom that could provide cueing to studentsProvide a classroom environment that is conducive to testing
30Test Administrators Responsibilities Test Administrators shallSign the Affidavit Waiver after providing the read-aloud accommodationReview the administration script in the manualFollow all training instructions and schedulesDistribute test booklets in spiral orderRead all directions using a normal tone and mannerProvide no cues or assistance to studentsActively monitor throughout the sessionWalk unobtrusively around the roomLook for use of electronic devicesUse the large session number at the top of answer document to ensure students are working in the correct space
31Test Administrator Responsibilities Actively monitoring during test administrationCheck the large session titles at the top of the answer documents while circulating around the room during monitoring.Check the bottom of the answer document to verify that testing sessions for the day are completed while circulating around the room during monitoring
32Test Administrators Responsibilities Administrators shall ensure that students:Use a #2 pencil ONLYDo not remove mathematics reference sheet from the test bookletDo not have extraneous materials in the testing area, including scratch paperDo not have access to any prohibited electronic device (cell phones)Use calculators appropriately and only when allowed
33Test Administrator Responsibilities Test Administrators shall not answer students’ questions about the content of the testInstruct students to select the best answerIf a student insists there is not an answer, or there is a problem with a questionDo not look at the test itemProvide the school test coordinator with the form letter, the item and session number and test nameThe STC will contact the DTC with the information
34Test Administrators Responsibilities Test Administrators shall not have access to computers during testingUse of Smart board timer is allowedNo food or drink is allowed in the testing area with testing materialsNo gum or mintsDo not leave students with secure testing materials in an unlocked room unless a trained, licensed teacher or administrator is presentMaintain security of test booklets and answer documents with student work at all times
35Test Administrators Responsibilities Cell phones shall be turned off and not accessibleEach school will post signs reminding teachers not to bring cell phones into the building on test days.Teachers having access to cell phones is a security breach and will be reportedSchool Test Coordinators must immediately report cell phone access by students or adults immediately.
36Test Administrator Responsibilities After Testing Collect materials from studentsEnsure that all materials are accounted forCheck for answer documents in test bookletsCheck for extraneous materials in answer documents (rulers, math reference sheets)Report all lost or damaged materials the School Test CoordinatorReturn all materials in the order prescribed by the School Test CoordinatorSign Affidavit 3Sign the Affidavit Waiver if required
37Test Administrators Responsibilities Ensure that the test schedule of followed. Must provide students with entire testing time exactly. Test session times may not be altered.Ensure that calculators are available only during the allowable math sessionsEnsure that studentsDo not share calculatorsHave only ONE calculatorPages 27-28
39MisadministrationTest Administration ErrorsResponses cannot be scanned (open-response written in ink or pencil other than #2)Labels attached then distributed to wrong studentsIncorrect label placementStudents with same or similar name given incorrect answer documentStudent answering in the wrong placeAdministering wrong accommodationsStudent given the wrong level assessment
40Misadministration Answering in the Wrong Place Test Administrator must immediately alert the School Test CoordinatorCorrective action may be taken on the day of testWith specific directions from the ADESchool Test Coordinator must contact the DTC as soon as possible to report the incidentNever make a copy of a student response written in the wrong place to transcribe laterStudent accesses cell phone/takes photoIncorrect State-ID number griddedEOC administered to students who should not test
41Scheduling Interruptions Inclement weatherIf school is closed on a testing day due to inclement weather, upon returning to school, contact DTC before beginning testingDo not resume testing until an alternate test schedule has been providedTesting interruptionsIf an interruption occurs during testing (power failure, fire alarm, etc.), follow emergency planSee to the safety of the studentsSecure the testing materialsNote the time remaining in the sessionCall DTC
42Alert Process Do not read student responses ADE has an alert process in which the testing company notifies ADE for concernsDisturbing contentif a student writes anything that indicates he/she is going to harm himself/herself or othersSuspected teacher interferenceSuspected plagiarismCall the DTC if concern for student safety arises based upon suspicion of what a student has written
43Cell Phone/Electronic Device Cell Phones shall be turned off and not accessible. This includes the Test Administrator also.Students shall not have access to any device with photographic capabilities.Any electronic device that allows for communication among students shall not be accessible at any time during test administration (e.g., iPhone, MP3 player, etc.)Follow district policy!
44Prohibited MaterialsElectronic Devices – No electronic devices with photographic capability shall be accessible at any time during test administration.Scratch paper – Students can use the blank spaces in the test booklets to do scratch work.Food and Drink – During testing, no food or drink is allowed in the testing area.Highlighters – No highlighters may be used on the answer documents.Ink Pens/Felt Tip Markers – Use a No. 2 pencil only. No mechanical pencils.
45Use of Prohibited Devices If any prohibited equipment is accessed during testingImmediately report any irregularity to the STCSTC:Immediately check that information about the test has not been saved, sent, or receivedFollow district policy for further actions regarding the student involvedAll parties involved will write a signed statementDescribing how the irregularity was handledDescribing how the district policy was followedStatement sent to DTC
47Who is TestedAll students, including ALE students, completing Algebra I, Geometry, or Biology in the spring for high school credit must participate.With or without allowable accommodationsApproved special accommodationsAlternate Assessment for Grade 9 Math and BiologyStudents not scoring Proficient on any EOC exam must have an AIP and participate in remediation before receiving credit for the corresponding course
48Who Is Tested In addition: A failing grade in any course does not exempt a student from taking the EOC examThe decision to repeat the semester or course is not an exemption from testingStudents enrolled in Algebra or Geometry sequenced over two years must test at the end of the two years whether he/she has completed the course or earned a passing grade.Cohorts must test at the same time district-wide.
49Who Is TestedAll students completing Algebra I, Geometry, or Biology for credit in the spring must test.IOWAAll students in grade 9 must take the IOWAWith or without allowable accommodationsApproved special accommodationsNo alternate assessment at grade 9IEP DecisionLPAC DecisionStudents repeating grade 9 retestSchedule testing sessions in the order shown in the manuals (NO exceptions)Grade cohorts must test at the same time district-wideStudents who have completed an alternate portfolio and subsequently enroll in a course with an exam must take the end-of-course exam
50Who Is Tested Disabled Title I Transfer Students LEP ALE Must take exam or participate in portfolioTitle ITransfer StudentsLEPFirst Year LEP students are exempt from Literacy onlyALEForeign ExchangeIdentify in the Teacher Use Only BoxDay TreatmentMigrant StudentsHighly Mobile StudentsEnrolled in school or district after October 1, 2013
51Transfer StudentsTransfer students from within Arkansas must test. If testing began in the former districtContact DTC with transfer informationDetermine which form of the test he/she startedContinue testing with a new answer document using the same test formDTC will request the partially used answer document from the former schoolSTC or designee will transcribe the answers from the old answer document to the new answer documentMaintain security and confidentiality at all timesComplete the Affidavit Waiver Form
52Who is Tested? The following students are NOT tested: Home-schooled studentsHomebound studentsIncarcerated studentsResidential Treatment CentersJuvenile Detention Centers
53Rosters and Labels In these cases bubble the student demographic You must account for all labelsUse all labels unless:The label is damagedOne of the following is incorrect on the labelSchoolGradeState reporting ID numberLast nameIn these cases bubble the student demographicinformation
54Accounting for Students Pre-ID labels will be provided for most studentsBubble the demographics for any student who was scheduled to test but a label is not providedAll student labels must be returned and accounted forOn an answer documentOn a Student Not Tested FormYou may receive labels for students who will not testMovedChanged PlacementReturn all labels with reason not tested
55Students Not TestedAll students who meet the requirement to test and/or received a student label must be accounted forAnswer document with responsesStudents who answered at least one questionAnswer document with a not tested reason codedStudents who did not test and did not receive a labelStudents who did not test but were scheduled to testStudents who refused to testStudents who had an incorrect school, last name, Grade, or State ID number listed on the Preliminary Verification Roster
56Students Not TestedUse answer document to account for students who were scheduled to take exam but did not receive a labelAnswer documents require a classroom/group header sheetGroup name is principalMust be bundled and labeled (School, Group name, Total number of answer documents, Bundle 2 of x.)Contact DTC if student refuses to take test
57Students Not TestedLabel and reason coded on a Student Not Tested FormStudents who received a label but it was known in advanced were not testingErasuresEraser marks may be picked up by the scanners resulting in the student receiving a score.
58Student Not Tested Form Use only one form per grade or courseStudent Not Tested Form requires a School/Course Header Sheet. Must be bundled and labeled (School Name, “Students Not Tested”, bundle 1 of x)Mark the reason not tested ABOVE the labelForms CANNOT be copied
59Preliminary Demographic Verification Rosters Insert Student LabelEnsure that ALL student demographic information is correct for each student.
60Verification and Correction of Student Information Correct errors in eSchoolIOWA data must be corrected by Friday, March 28th.EOC data data must be corrected byGeometry – April 18, 2014Biology – April 25, 2014Algebra I – May 9, 2014The updated/corrected information will override information in the student label barcodes and filled in on the student answer documents.
61Student Information Student Identification Number Use 10-digit State Reporting ID Number (TRIAND number)If this number must be gridded, have the number checked (this is where errors occurred in the past)Social Security NumberMust be included if a label is not usedStudent Information is pulled twice.
62Student LabelsInsert Student LabelIf provided, a student label must be used UNLESS the student’s school, grade, State ID number, and/or last name have changed or are incorrect.
63Student Labels Ethnicity Codes Verify information before affixing label to answer document.Complete all of Box 1 even if a student label is used.District: PCSSDSchool: Must be spelled outComplete all boxes (1 – 9) if label is not available.Ethnicity CodesStudents may fill in more than one circleRoster will show only one codeUnused student labels will be attached to the appropriate accountability form.
64Incorrect Labels If labels include incorrect data Ensure that corrections are in eSchool by the specified dateEXCEPTION: Do not use if any of the following data is wrongStudent’s last nameState ID NumberSchoolGradeBubble and code the demographics for these students on an answer documentMust use label if other information is incorrect
65Student DemographicsInformation coded in the “Teacher Use Only” box is used to place students in the appropriate reporting categories for AYP (NCLB) and for the state accountability systemCoding cannot be changed after answer documents are sent to the testing company
67LEP AccommodationsLEP students may make use of allowable accommodations if included in the LPAC plan and used regularly in the classroomNo directions or explanations in any language other than English are allowedSee allowable LEP accommodations in the School Test Coordinator’s Manual in Appendix A on page 61.
681st YEAR LEP STUDENTS IOWA, Benchmark, EOC Must take Math and Science May be exempt by LPAC in Literacy (Vocabulary, Reading, Language, and Writing Sessions)Are not included in AYP calculationsAre counted in 95% testedCoded on answer document
70LEP AccommodationsTest Coordinators and Administrators should be very careful about the dictionary used during testing. Verify that it does not include definitions or pictures.
71504 and IEP Accommodations Special Education and 504 students may use allowable accommodations if included in the IEP or 504 plan and used regularly in the classroom504 accommodations are coded in the 504 section in the “Teacher Use Only” Box.See allowable accommodations in the Appendix D on page 67.Page 41
73IEP Consideration of Special Factors Of particular importance is question # 8. Keep at the school so that monitors may verify that the student is receiving the proper accommodation during testing.
74Administration of Accommodations Training shall be provided for those administering accommodationsWhat is allowed and is NOT allowedHow to provide the accommodationRefer to the “Guidelines for Assessment Accommodations for Students with Disabilities”Must be listed in student’s IEP, 504, or LPAC plan under “standardized testing accommodations”Must be an allowable accommodationMust be used regularly in the classroomModifications are never allowed
75Administration of Accommodations When assigning accommodated sessionsEnsure that students receive only the accommodations identified in their plansAssign small groups according to accommodationsDo not combine students with different accommodations if it allows any student access to an accommodation not included in his/her plan.
76Administration of Accommodations When extended time is allowed, students must complete each session in the order scheduled before moving on to the next session. Students who are at different points in the test schedule must be isolated from students on the regular schedule for testing, during breaks, and during lunch. Extended time does not allow students to go back into a session at a later time in the day to continue working or to complete unfinished items. Extended time ends at the end of the school day.
77Administration of Accommodations Training for individuals providing the Reading Aloud AccommodationReaders may not clarify, elaborate, or provide assistance to students (cueing)You may not read any portion of the reading testAffidavit Waiver must be completedReaders should be familiar with the terminology and symbols specific to the content. This is especially important for science assessments and high school mathematics.
78Administration of Accommodations RMT/RWT/RST – Guidelines for Assessment Accommodations for Students with DisabilitiesReading the Math Test/Reading the Writing Test/Reading the Science Test – A new secure test booklet has been produced specifically for Test Administrators who are providing a Read-aloud accommodation to a student.NO PORTION OF THE READING TEST IS ALLOWED TO BE READ OR INTERPRETED FOR THE STUDENT.. Licensed personnel will administer the allowable portions of the exams to students with Individualized Education Programs (IEPs) that specify the accommodation of read-aloud. Test administrators should use an even vocal inflection so that the student does not receive any cues by the way the information is read. It is important that they read test items/questions and text word-for-word exactly as written. Test administrators may not clarify, elaborate, or provide assistance to the students, and need to be familiar with the terminology and symbols specific to the content. A student should have the option of asking a reader to slow down or repeat text.Revised December 2011
79Administration of Accommodations Recording Accommodation – Guidelines for Assessment Accommodations for Students with DisabilitiesREC – Records – The test administrator records and serves as a scribe for the student’s responses. The scribe writes down these responses in the student answer document from the student’s speech, sign language, pointing or by using an assistive communication device. Extensive practice is required when using a recorder or scribe. A scribe may not edit or alter student work in any way, and must record word-for word exactly what the student has dictated. Students will be allowed to review and edit what the scribe has written. A person who serves as a scribe needs to prepare carefully to assure that he or she knows the vocabulary involved and understands the boundaries of the assistance to be provided. In general, the role of the scribe is to write what is dictated, no more and no less.The writing sessions (prompts) on the benchmark examinations are scored for mechanics and usage, and particular skill is involved when recording the student’s responses. THE STUDENT MUST PROVIDE THE CAPITALIZATION, PUNCTUATION, AND EXACT SPELLING FOR THE WRITING PORTIONS OF THE TEST. Classroom practice on this type of dictation before the day of the test is recommended to give the student experience with the process. (Note: The test administrator may not write it out first and then go back to ask the student to insert punctuation or adjust spelling.)Revised December 2011
80Administration of Accommodations Affidavit Waiver Form for Providing an Approved Accommodation should be completed ONLY forRMT/RWT/RST (Read-aloud)TRANsfer student answers (Braille/Large Print)RECording student answers (usually with Braille/Large Print)
82Inventory Immediately inventory materials upon receipt Request additional materials in a timely mannerReport inconsistencies in materials to the DTC
83PACKING LISTS Shipment Summary List ( if more Than one box) • Box Content List• Secure Materials Report• District Packing List
84NON-SECURE MATERIALS Packing Lists Manuals SchoolShipment SummaryBox ContentManualsDistrict and School Test CoordinatorsTest Administration• Parent Notification Pamphlets• Test Security Affidavits-Affidavits 2 and 3• Preliminary DemographicVerification Rosters• Student Labels• Answer Documents• Student Not Tested FormPackages of 10• Paper Bands• RulersEOC – Algebra I and Geometry• Header SheetsSchool/Grade or School/CourseClassroom/Group Information Sheet
85SECURE TEST MATERIALS Test Booklet Security Forms Secure Test Booklets Large Print, Read-aloud, and Braille Materials– Arrive in school shipmentLarge Print Kit includesLarge Print test booklet and Large Print Mathematics Reference SheetA standard sized answer document, Test Administration Manual, and line templateA Large Print ruler (for EOC and Grades 3 – 8)All student responses shall be transcribed into a student answer documentHave a plan to ensure that all answers are transcribed before shipmentBy a licensed, trained, individualWaiver form must be completed
87Read Aloud Forms Verify the number of read aloud forms needed Contact L. Green via with additional orders by March 17th.Test administrators administering a read-aloud accommodation will be provided a test bookletIOWA Grades 9 use overage of test bookletsEOC use extra booklet included in each packet of 5 read aloud test bookletsEach test administrator will also need a Test Administration ManualRead aloud forms are not interchangeable.
88READ ALOUD TEST ADMINISTRATOR’S BOOKLET Grade 9Regular Test BookletOverageEOCTest Booklet for TestAdministrator1 per 5
89READ ALOUD TEST ADMINISTRATOR’S TEST BOOKLET Schools will assign a read-aloud test booklet to the administrator of the read-aloud accommodation.Read-aloud shipments will have a separate Test Booklet Security Form .Ensure that the extra booklet is accounted for each dayPlan additional training for read-aloud test administrators (Document training).Utilize district provided power point.Review affidavit 3 and the affidavit waiver.
90MANUALS District and School Test Coordinators’ Manual Geometry Test Administration ManualBiology Test Administration ManualAlgebra I Test Administration Manual
91School/Grade Header Sheet One header sheet per gradeSchool LEA must be completedList all classes in the spaces provided with the number of answer documents to be scoredThe number of Student Not Test Forms for each course must be recorded (The number of forms not labels)
92School/Course Header Sheet One header sheet per courseSchool LEA must be completedList all classes in the spaces provided with the number of answer documents to be scoredThe number of Student Not Test Forms for each course must be recorded (The number of forms not labels)
93Classroom/Group Sheet Complete at least one Classroom Header Sheet for each grade in each school.Bubble in the total number of answer documents included.Numbers are right justified.
94Classroom/Group Sheet Complete at least one Classroom Header Sheet for each group tested.Bubble in the total number of answer documents included.Numbers are right justified.
95Test BookletsSecurity Barcode - used to account for all test booklets. Disregard the number following the dash.QAI SKU – DisregardLithocode – used to identify answer document number for Affidavit Waiver Form
96Answer Documents Apply student label in the correct box Complete Box 1 even if a label is used.Bubble in Test FormComplete the Teacher’s Use Only Box, if necessary.If a student label is NOT used, all sections of the student demographic page must be completed.Lithocode
98Test SecurityRead the test security guidelines to everyone and provide them with a copy.Students must use the same answer document, test booklet and math reference sheet given them on the first day math testing.Test booklet and answer documents must be kept together throughout all test sessions.No part of any examination may be downloaded into any assistive device.
99Test SecurityTest booklets, and math reference sheets are secure materials.The shrink wrapped secure materials may not be opened no earlier than one (1) school day before the first day of testing. Test administration manuals should not be distributed until the first day of testing.Tests may not be downloaded into any assistive device.Test materials must be secured at the end of each day.Transfer of secure materials must be done by hand delivery.Instructions and materials must be read verbatim to students during testing. You may reread a question/passage.
100AFFIDAVITS Two (2) types of Affidavits – Affidavit 2—School Level Test Security Form– Affidavit 3—Test Administrator Security FormAll completed and signed affidavits must be returned with the used answer documents.
101AFFIDAVIT 2 SCHOOL LEVEL Signed by the building principal and school test coordinatorOne copy, each, signed forIOWA – Grade 9Geometry & BiologyAlgebra INote: Cannot be copied
102AFFIDAVIT 3 TEST ADMINISTRATOR Signed by the test administrators Separate form and signature required for each grade/course tested.Cannot be copied
103TEST BOOKLET SECURITY FORM Different FormsEach grade/course testedRead-aloud TestsRead Aloud Test Administration ManualEach Test Administrator must initial in the “Out” column under “Test Booklet Receipt and Return” when the booklets are distributed andin the presence of the test coordinatorbooklets become the responsibility of the test administrator"In" column when they are returned and counted each day after testing.In the presence of the test administratorbooklets become the responsibility of the test coordinator
104Test Booklet Security Form Insert Test Booklet Security Form
105Secure Materials Transfer Only the district test coordinator can transfer secure materials from district to district.Secure materials can be transferred between schools within the district.Secure Materials Form must be completed.Contact DTC before materials are transferred.Fax copy of completed transfer form to
109Testing Session DAY SUBJECT SESSION ITEMS MINUTES WednesdayApril 2, 2014IOWA 9-*VocabularyStudent Demographic Information40 Multiple-choice items15 minutes15 + directions*Reading Comprehension44 multiple-choice items40 + directions*Language: Revising Written Materials56 multiple-choice itemsMathematics: Concepts & Problem Solving(Calculator)40 multiple-choice itemsComputation30 multiple-choice items(Non-Calculator)15 + directionsTest is timed. Total testing time is 2 hours and 30 minutes.*LEP less than one year in the US are exempt from Vocabulary, Reading, and Language sessions
110Grade 9 Iowa Test of Educational Development Test Date: April 2Complete make-up testing by Friday, April 4th.Test schedules and student room assignments must be turned in to the district office by 9:00 a.m., Thursday, March 20, 2014.Grade cohort in district must follow the same schedule – no exceptions.All high schools must begin testing by 8:45.It is a testing violation to alter the order of the sessions from the schedule in the test administration manual.Test is timed.Can include a break between tests.Test materials will be returned on April 7.
112Testing Session DAY SUBJECT SESSION ITEMS MINUTES TuesdayApril 22, 2014Geometry-G1Student Demographic Information20 Multiple-choice items15 minutes30 + directionsG220 multiple-choice items30 + directionsG3G43 open-response15 multiple-choice items45 + directions25 + directionsWednesdayApril 23, 2014G5G62 open-response itemsG7G8There are 15 forms of the test.Students must be given a 15-minute break after Session G2, and G6.
113Testing Session DAY SUBJECT SESSION ITEMS MINUTES Tuesday April 29, 2014Biology-B1B2Student Demographic Information20 multiple choice items20 multiple-choice items15 minutes30 + directionsB3B43 open response15 multiple choice items45 + directions25 + directionsWednesdayApril 30, 2014B5B62 open-response itemsB7B815 multiple-choice itemsThere are 15 forms of the test.Students must be given a 15-minute break after Session B2 and B6.
114Testing Session DAY SUBJECT SESSION ITEMS MINUTES Tuesday May 13, 2014 Algebra I-Student Demographic Information15 minutesA1A220 multiple choice items30 + directionsA3A43 Open-response items15 Multiple-choice items45 + directions25 + directionsWednesdayMay 14, 2014A5A62 open-response itemsA7A8There are 20 forms of the test.Students must be given a 15-minute break after Session A2, and A6.
115END-OF-COURSE All students completing course must take the exam Allowable accommodationsApproved special accommodations - Must mark For ADE Use OnlyAlternate Portfolio Assessment- Biology and Algebra IStudents who have taken the exam do not take the exam again.Schedule testing sessions in the order shown in the manuals (no exceptions)Class cohorts must test at the same time district-wide.All middle schools must begin testing by 8:45 am each day.All high schools schools must begin testing by 8:45 am each day.It is a testing violation to alter the order of the sessions from the schedule in the test administration manual.
116END-OF-COURSETest schedules and student room assignments must be turned in to the district office by 9:00 a.m., on the following dates:Geometry – April 15Biology – April 22Algebra I – May 6Test will be administered on indicated dates. Tests may not be administered early.Make-up testing can begin each afternoon.Schedules must include suggested 15-minute breaks. Lunch breaks can be included in test schedules.All sessions are timed.Testing sessions must be completed at the conclusion of the school day.
119TEACHER USE ONLYAfter all testing is finished, the “For Teacher Use Only” box must be completedOnly those sections of the “For Teacher Use Only” box that have an asterisk need to be completed, as appropriate, if a student label is used:Special Education AccommodationsMigrant StudentHighly MobileLEP Student less than one year in the U.SLEP AccommodationsIf a student Pre-ID label has been used, DO NOT grid these fields.(Please update eSchool with any changes to these fields):ESI CodesFree and/or Reduced LunchGifted and TalentedLimited English Proficient (LEP)Monitored Former LEP
121SCOREABLE MATERIALS Scoreable Materials for Return Affidavits Used answer documents with student responsesUsed answer documents for students not testedStudent Not Tested FormsClassroom/Group Information SheetsSchool/Grade or School/Course Header SheetsAffidavitsAffidavits 2 & 3Affidavit Waiver
122SCOREABLE MATERIALSEnsure all student labels have been applied correctly and, if applicable, that demographic information has been bubbled in correctly on the answer document or consumable test booklet.Count and recount used answer documents before passing them on and before paper banding them together.Used documents include those for Students NOT Tested.All used answer documents, including documents for Students NOT Tested, should be paper banded together by group.Verify that the Student Not Tested Forms have been correctly completed.Ensure all information is correct on the School/Course or School/Grade Header Sheets and on the Classroom/Group Information Sheets.Complete Affidavits 2 and 3.
123ANSWER DOCUMENTS Grade 9 Return answer documents with this shipment EOCReturn answer documents with this shipment
124ANSWER DOCUMENTS AND CONSUMABLE TEST BOOKLETS North PulaskiSmith 20USED 1 of xNorth PulaskiJonesUSED 1 of xSchool Test Coordinators place Classroom/Group Information Sheet on each stack of answer documents or consumable test booklets for a classroom/group.
125Organization of Answer Documents Used Documents for Mrs. Smith’s classChenal ElementarySmith 20Classroom/Group Sheet for Mrs. SmithChenal ElementarySmith 20Used Documents for Mrs. Jones’ classClassroom/Group Sheet for Mrs. JonesStudent Not Tested FormNorth Pulaski 3of USEDSchool/Course Header or School/Grade HeaderAffidavits 2 & 3Affidavit WaiverOrganization of Answer Documents
126SCOREABLE MATERIALS IOWA School Test Coordinators place the School/Grade Header Sheet on the stack of used answer documents and Student Not Tested Forms.Students Not Tested Forms are bundled with the header sheet and is bundle 1.Students Not Tested Answer Documents are bundled together with a class header sheet and is bundle 2.School Test Coordinators make sure Affidavit 2 is signed AND all copies of Affidavit 3 are signed by all Test Administrators.Affidavits 2 and 3 are bundled together, labeled with school name, and total #.Affidavit Waivers are bundled together, labeled with school name, and total #.Inventory all materials (Scoreable, Non-scoreable and TA Manuals)Count scoreable answer documents and paper band them together by group. Do not band more than 25 answer documents together.Complete the paper band information.School Name, Teacher Name, # of answer documents, number range, the word “USED” and bundle number.
127SCOREABLE MATERIALS EOC School Test Coordinators place the School/Grade Header Sheet on the stack of answer documents and Student Not Tested Forms.Students Not Tested Forms are bundled with the header sheet and is bundle 1.Students Not Tested Answer Documents are bundled together with a class header sheet and is bundle 2.School Test Coordinators make sure Affidavit 2 is signed AND all copies of Affidavit 3 are signed by all Test Administrators.Affidavits 2 and 3 are bundled together, labeled with school name, and total #.Affidavit Waivers are bundled together, labeled with school name, and total #.Inventory all materials (Scoreable, Non-scoreable and TA Manuals)Count answer documents and paper band them together by class. Do not band more than 25 answer documents together.Complete the paper band information.School Name, Teacher Name, # of answer documents, the word “USED” and bundle number.
128NON-SCOREABLE MATERIALS Non-scoreable Materials for ReturnUsed and Unused Test bookletsTest Booklet Security FormsUsed and unused Read Aloud Test Administrator’s ManualsTest Administration Manuals for Grades 9Test Administration Manuals for EOCRead Aloud Test Administration Manual Security FormsUnused answer documents
129NON-SCOREABLE MATERIALS IOWA & EOCOrganize all test booklets in numerical order and paper band them together. Label with school name, total number of booklets, number range, and bundle number. Test booklet security form is placed on top. Bundles should be in the same size as you received them.Organize all used and unused Read Aloud test booklets , by course, then in numerical order, and paper band them together. Label with school name, number range, total number of booklets, and bundle number. Test booklet security form is placed on top.Organize all used and unused Read Aloud Test Administrator’s Manual by course ,then in numerical order, and paper band them together. Label with school name, number range, total number of booklets, and bundle number. Test booklet security form is placed on top.Paper band all unused answer documents and label with school name.
130NON-SCOREABLE MATERIALS IOWA & EOCSort test booklets by grade and in numerical order.Place a paper band around the stack of test bookletsBundle the booklets in the same size bundles as receivedLabel the band with School name, range number, total number of books and bundle number.Unused, shrink-wrapped booklets must have a paper-band.Bundle and return to DTC.Baker,2 of 10
132General Testing Information Answer documents must not be folded, clipped, stapled, or torn.Bring a copy of the items listed inside of your purple folder when you return your test materials.Schedule make-up testing immediately. Attach documentation of why student did not test to the appropriate form. This includes:Attendance printoutConference decision formWithdrawal formTest administrators should monitor students during the testing sessions.Use the checklist in the school test coordinator’s manual to be sure you have completed all of the steps.
133General Testing Information Test Irregularities must be reported immediately. Schools must use the Form A that is attached to the Test Improprieties Rules. The teacher must submit a written report to the STC. The STC must report the violation to the principal and submit a written report to the principal. The principal must investigate and indicate findings prior to sending it to the district office. A final report indicating the corrective action taken at the building level to prevent the violation must be submitted when test materials are returned to the DTC.Include your backup coordinator in the testing plans in case of emergencies.
134General Testing Information Contact me:If a student says there is not an answer to an item. Do not look at the item. Ask for the session number, item number and name of test.If a student or teacher is caught using (texting, talking, photographing) a cell phone during testing.If teachers have cell phones on during testing.If students write in the wrong answer space or other incidents occur.If an emergency occurs (power outages, bomb threats, etc)If in doubt, contact me.CELL #OFFICE #
135ACCOUNTABILITY FORMS Will be available electronically on Share Point. Labels will be affixed to the following forms:WithdrawnIncorrect Label (Name, TRIAND, Grade)You must account for all labels.
136Electronic AccessA copy of this power point and other reporting forms for testing are online atClick on the department tabSelect TestingOn the left side of the screen, select shared documents.Click on the Middle School Test Coordinator or High School Test Coordinator folder.