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Test Coordinators Pretest Workshop August 2009 1.

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Presentation on theme: "Test Coordinators Pretest Workshop August 2009 1."— Presentation transcript:

1 Test Coordinators Pretest Workshop August

2 Contact Information Cherie Boone - px# ( ) fax px# ( ) Cherie Boone - px# ( ) fax px# ( ) Bill Thompson – px# ( ) fax px# ( ) Bill Thompson – px# ( ) fax px# ( ) Tom Cornman - px# ( ) fax px# ( ) Tom Cornman - px# ( ) fax px# ( ) Vanessa Ferrell - px# ( ) fax px# ( ) Vanessa Ferrell - px# ( ) fax px# ( ) Ken Morris - px# ( ) fax px# ( ) Ken Morris - px# ( ) fax px# ( ) Jackie Johnson - px# ( ) fax px# ( ) Jackie Johnson - px# ( ) fax px# ( ) 2

3 Assessment Website 3

4 The goal of our website is to have current information at the fingertips of the test coordinators at all times The goal of our website is to have current information at the fingertips of the test coordinators at all times Communicate important information quickly Communicate important information quickly 4

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9 School Test Coordinators Embedded Assessments The School District of Palm Beach County Bill Thompson, Director (561) /PX Department of Assessment

10 Embedded Assessments How can we access embedded assessments?

11 11 Who: Principals When: September 1, 2009 How: from Anne dEpagnier of CORE K12 What: Principals Username and Password ONLY Program Launch Date

12 12 Administrators There is only ONE password per school Teachers Only teachers who are attached to students in TERMS will receive login information Must create a new password the first time they log into the system Students Username:pbstudentid Password:pbstudentid Users Access

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14 14 District Home Page/Learning Tools Online Assessment is located on the right-hand side Online Access

15 15 Other ways: General: Custom: Online Access

16 sbrito22 ******

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23 Scanning Software ASC Support page Be sure to uninstall all old versions and then reinstall the new version before the program launches on September 1, 2009.

24 Scanning Connect the 3 pieces of hardware Install the Upgraded ReviewScan Software Go to Click on ReviewScan 3.0 near bottom of the page Allow the software to installation process Once finished, a shortcut will appear on the desktop Requirements

25 Scanning Scan Sheets Must be ordered from the Department of Assessments Online ordering page using the following link: Discard ALL OLD Forms

26 For more information on using clicker technology with the Online Assessment Center, contact one of your Program Managers. Clicker Technology

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29 Question Details Report

30 Program Contacts The School District of Palm Beach County Program Manager – Dr. Carla Kendall (561) /PX or (561) CORE K12 Education Senior Project Manager - Mrs. Anne dEpagnier (877) x.1376 or (917) Associate Project Manager - Mr. Markton Cole (877) x.1202 or (917)

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32 Ordering Test Materials Online 32

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36 36 Print This Page For Your Records

37 Districtwide Kindergarten Through Grade Three Reading and Writing Assessment (K-3 Assessment) 37

38 Contacts Questions about administration Questions about administration Kim Stansell-Towe - px# ( ) Kim Stansell-Towe - px# ( ) Materials ordered and delivered through the Instructional Materials Department Materials ordered and delivered through the Instructional Materials Department Textbook Department - px# ( ) Textbook Department - px# ( ) 38

39 Florida Kindergarten Readiness Screener (FLKRS) 39

40 Contacts Questions about administration Questions about administration Olive Horne (ECHOS) - px# ( ) Olive Horne (ECHOS) - px# ( ) Robin White (FAIR) – px# ( ) Robin White (FAIR) – px# ( ) Question about materials Question about materials Test Distribution Center - px# ( ) Test Distribution Center - px# ( ) 40

41 Important Dates 8/18 – 9/30: Administer ECHOS 8/18 – 9/30: Administer ECHOS 8/25 – 10/14: Administer FAIR 8/25 – 10/14: Administer FAIR 10/14: Scanner sheets due to TDC by 4:00 pm 10/14: Scanner sheets due to TDC by 4:00 pm Glades area schools will be picked up beginning in the morning. Glades area schools will be picked up beginning in the morning. 41

42 Information Recording student responses Recording student responses NO computer administration NO computer administration ALL student responses will be recorded in the Student Response Folder. ALL student responses will be recorded in the Student Response Folder. Labels do not come with initial shipment Labels do not come with initial shipment Begin testing as scheduled Begin testing as scheduled Add labels to Student Response Folders when labels arrive Add labels to Student Response Folders when labels arrive 42

43 FLKRS Returns Verify that ALL documents that are being used are for the 2009 administration only. Verify that ALL documents that are being used are for the 2009 administration only. Verify that the Student Response Folders for ALL students tested have been returned. Verify that the Student Response Folders for ALL students tested have been returned. Verify that the pre-identified student labels are in place or that all hand gridded information is complete. Verify that the pre-identified student labels are in place or that all hand gridded information is complete. Place ALL Student Response Folders in a stack. Place ALL Student Response Folders in a stack. Complete all the information on a Document Count Form. Complete all the information on a Document Count Form. 43

44 FLKRS Returns (cont.) Place the document count form on top of the stack of response folders. Place the document count form on top of the stack of response folders. Place a paper band around the stack of response folders and secure the paper band with tape. Place a paper band around the stack of response folders and secure the paper band with tape. Do not use staples or paper clips. Do not use staples or paper clips. Place all banded stack in a box. Place all banded stack in a box. Seal the box Seal the box Place the orange scorable label on the side of the box. Place the orange scorable label on the side of the box. Complete all needed information on the label. Complete all needed information on the label. 44

45 FLKRS Returns (cont.) Collect and account for unused and reusable screening materials from the examiners. Collect and account for unused and reusable screening materials from the examiners. Store reusable materials in a secure location for use with future FLKRS administrations. Store reusable materials in a secure location for use with future FLKRS administrations. Dispose of unused materials so they cannot be used in future administrations. Dispose of unused materials so they cannot be used in future administrations. 45

46 Scholastic Reading Inventory – Interactive (SRI-I) 46

47 Contacts Questions about content Questions about content Elementary Kim Stansell-Towe - px# ( ) Elementary Kim Stansell-Towe - px# ( ) Secondary Gina Charla - px# ( ) Secondary Gina Charla - px# ( ) Questions about technical support Questions about technical support Bruce Roland - px# ( ) Bruce Roland - px# ( ) 47

48 Palm Beach Writes 48

49 Contacts Questions about administration Questions about administration Nikki Jones (elementary) - px# ( ) Nikki Jones (elementary) - px# ( ) Rachel Amburgey (secondary) – px# ( ) Rachel Amburgey (secondary) – px# ( ) Questions about materials for grades 2 – 10 Questions about materials for grades 2 – 10 TDC - px# ( ) TDC - px# ( ) 49

50 Administration Dates August 24 – 28, 2009 August 24 – 28, 2009 Grades 3-5 (Expository) Grades 3-5 (Expository) August 31 – September 4, 2009 August 31 – September 4, 2009 Grades 6-10 (Expository) Grades 6-10 (Expository) October 19 – 30, 2009 October 19 – 30, 2009 Grades 3-4 (Narrative) Grades 3-4 (Narrative) Grade 5 (Persuasive) Grade 5 (Persuasive) Grades 6-10 (Expository) Grades 6-10 (Expository) 50

51 Administration Dates (cont) November 9 – 20, 2009 November 9 – 20, 2009 Grade 4 (Expository) Grade 4 (Expository) November 30 – December 11, 2009 November 30 – December 11, 2009 Grades 1 & 2 (Narrative) Grades 1 & 2 (Narrative) December 7 – 18, 2009 December 7 – 18, 2009 Grades 8 & 10 (Expository) Grades 8 & 10 (Expository) January 11 – 22, 2010 January 11 – 22, 2010 Grade 4 (Narrative) Grade 4 (Narrative) Grades 8 & 10 (Persuasive) Grades 8 & 10 (Persuasive) 51

52 Information School sets administration dates within guidelines. School sets administration dates within guidelines. Schools are responsible for scoring. Schools are responsible for scoring. Schools will enter rubric scores into EDW using the data entry screen. Schools will enter rubric scores into EDW using the data entry screen. Mandatory at all schools Mandatory at all schools 52

53 Sunshine State Standards Diagnostic Test Reading, Mathematics, & Science Grades

54 Contacts Questions about administration Questions about administration Cherie Boone - px# ( ) Cherie Boone - px# ( ) Questions about materials Questions about materials Test Distribution Center - px# ( ) Test Distribution Center - px# ( ) Questions about secondary pregridding (secondary only) Questions about secondary pregridding (secondary only) Glen Rovinelli – px# ( ) Glen Rovinelli – px# ( ) 54

55 Test Administrations Mandatory at all schools Mandatory at all schools Reading at grades 3 – 10 Reading at grades 3 – 10 Math at grades 3 – 10 Math at grades 3 – 10 Science at grades 4, 5, 7, 8, 10, and 11 Science at grades 4, 5, 7, 8, 10, and 11 September 1 – 10, 2009 – Elementary school testing window September 1 – 10, 2009 – Elementary school testing window To Be Scored materials due to Test Distribution Center by 4:00 pm on Thursday September 10, 2009* To Be Scored materials due to Test Distribution Center by 4:00 pm on Thursday September 10, 2009* September 8 – 17, 2009 – Secondary school testing window September 8 – 17, 2009 – Secondary school testing window To Be Scored materials due to Test Distribution Center by 4:00 pm on Thursday September 17, 2009* To Be Scored materials due to Test Distribution Center by 4:00 pm on Thursday September 17, 2009* *Glades area schools will be picked up beginning in the morning. 55

56 Recommended Administration Times 56 3rd4th5th6th7th8th9th10th11th Reading 90 mins. 120 mins. 90 mins. 120 mins. 90 mins. 120 mins. Math 90 mins. 120 mins. 90 mins. 120 mins. 90 mins. 120 mins. Science 90 mins. 90 mins. 90 mins. 90 mins.

57 Selecting Sort Options Process All selections done via the internet All selections done via the internet 57 Pregrid Deadlines ElementaryMiddle & High FallN/A8/26/2009

58 Accommodations Allowable accommodations Allowable accommodations LEP LEP ESE ESE

59 Answer Sheets – Grades ReadMathScience Grade 3CherryPumpkin Grade 4 Anchor Blue AquaOcean Grade 5WoodlandMidnightCarnival

60 Answer Sheets – Grades ReadMathScience Grade 6PurpleFiesta Grade 7CherryPumpkinOcean Grade 8AquaWoodlandCarnival

61 Answer Sheets – Grades ReadMathScience Grade 9 Anchor Blue Midnight Grade 10PurpleFiestaOcean Grade 11 CherryPumpkinCarnival

62 Pre-Identified Answer Document 62 JANE DOE Check the Gridded Information

63 Non Pre-Identified Answer Document 63 Hand write & bubble Student Name Hand write & bubble 8 digit Student Number (no 50 – no ss#) Must be bubbled accurately and filled in completely!!!!

64 Returning Diagnostic Answer Documents Return only To Be Scored answer documents. Return only To Be Scored answer documents. Make sure all answer documents are facing the same direction. Make sure all answer documents are facing the same direction. Do NOT paper band, paper clip or rubber and answer documents. Do NOT paper band, paper clip or rubber and answer documents. Grade levels and subjects can be mixed and packed in the same box. Grade levels and subjects can be mixed and packed in the same box. Class Identification Sheets are no longer being used. Class Identification Sheets are no longer being used. 64

65 Calculators 65

66 Calculators Test Distribution Center - px# ( ) Test Distribution Center - px# ( ) Schools are responsible for maintaining and securing Schools are responsible for maintaining and securing Return broken calculators to TDC for replacement (do not throw out!) Return broken calculators to TDC for replacement (do not throw out!) 66

67 FCAT – October Retakes High Schools 67

68 Contacts Questions about administration Questions about administration Cherie Boone - px# ( ) Cherie Boone - px# ( ) Questions about materials Questions about materials Test Distribution Center - px# ( ) Test Distribution Center - px# ( ) Questions about secondary pregridding Questions about secondary pregridding Glen Rovinelli – px# ( ) Glen Rovinelli – px# ( ) 68

69 Important Dates October 7-9: Receive FCAT Retake test booklets October 7-9: Receive FCAT Retake test booklets October 19 – 23: Administer FCAT October 19 – 23: Administer FCAT October 23: Pick-up in north & south (if ready) October 23: Pick-up in north & south (if ready) October 26: Pick-up in west October 26: Pick-up in west October 26: Return all FCAT materials, by 4:00 p.m. (if not picked-up) October 26: Return all FCAT materials, by 4:00 p.m. (if not picked-up) ???: Receive FCAT results ???: Receive FCAT results 69

70 Administration Information Specific information has not been released by the FDOE. Specific information has not been released by the FDOE. After 8/31/09 After 8/31/09 New vendor – new procedures New vendor – new procedures A breeze presentation will be release as soon as the information is available. A breeze presentation will be release as soon as the information is available. 70

71 Whos Tested Grades 11 and 12 students, as well as retained Grade 10 students, who have not yet passed one or both parts of the Grade 10 SSS FCAT Grades 11 and 12 students, as well as retained Grade 10 students, who have not yet passed one or both parts of the Grade 10 SSS FCAT Adult Education students and students with Certificates of Completion who have not yet passed one or both parts of the Grade 10 SSS FCAT or the HSCT Adult Education students and students with Certificates of Completion who have not yet passed one or both parts of the Grade 10 SSS FCAT or the HSCT 71

72 Whos NOT Tested Students enrolled in Grade 10 for the first time. Students enrolled in Grade 10 for the first time. Students enrolled in grade levels below Grade 10. Students enrolled in grade levels below Grade 10. Home Education Program students. Home Education Program students. Students enrolled in private schools through the McKay or Corporate Tax Credit Scholarship Programs. Students enrolled in private schools through the McKay or Corporate Tax Credit Scholarship Programs. 72

73 Important Information Students found to be in possession of any electronic device that reproduces, transmits, calculates, or records WILL be invalidated. Students found to be in possession of any electronic device that reproduces, transmits, calculates, or records WILL be invalidated. Possession is defined as within arms reach, even if the electronic device is not visible Possession is defined as within arms reach, even if the electronic device is not visible Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing 73

74 Adult Administration Reading – Monday, October 19 th Reading – Monday, October 19 th Mathematics – Tuesday, October 20 th Mathematics – Tuesday, October 20 th 5:00 p.m. to 9:30 p.m. 5:00 p.m. to 9:30 p.m. Sites TBD Sites TBD Registration through Community Schools Registration through Community Schools 74

75 Testing Schedule Four day administration required Four day administration required October 19 th – Reading October 19 th – Reading October 20 th – Mathematics October 20 th – Mathematics Two days for make-ups Two days for make-ups The testing time The testing time 180 minutes per test (proposed) BUT 180 minutes per test (proposed) BUT Must be extended for ALL students who need it Must be extended for ALL students who need it Allowed to work until end of school day but not beyond Allowed to work until end of school day but not beyond 75

76 Reminder for Students BEFORE the Script is Read If a student draws a line or an X through an answer, the line must NOT extend into a bubble, or the stray mark could be scanned as the answer. If a student draws a line or an X through an answer, the line must NOT extend into a bubble, or the stray mark could be scanned as the answer. If a student marks in two or more bubbles, the response will be recorded as a WRONG answer. If a student marks in two or more bubbles, the response will be recorded as a WRONG answer. If a student circles answers instead of gridding the bubbles, the answers will NOT be scored. If a student circles answers instead of gridding the bubbles, the answers will NOT be scored. 76

77 Returning Retake Materials 77

78 PSAT 78

79 Possible Additional Assessments PSAT PSAT October 14, 2009 October 14, 2009 All Grade 9 students in addition to grade 10 All Grade 9 students in addition to grade 10 SAT or ACT SAT or ACT 79

80 Contacts College Board College Board Web: Web: mail: PSAT/NMSQT mail: PSAT/NMSQT P.O. Box 6720 Princeton, NJ phone: PSAT (7728) or phone: PSAT (7728) or a.m. to 4 p.m. ET, M–F 8 a.m. to 6 p.m. ET, M–F, mid October – early December fax: fax:

81 Information Wednesday, October 14, 2009 Wednesday, October 14, 2009 Mandatory for all 10 th Graders Mandatory for all 10 th Graders MAKE SURE 10 TH GRADE IS BUBBLED ON THE ANSWER DOCUMENT!!!!!! MAKE SURE 10 TH GRADE IS BUBBLED ON THE ANSWER DOCUMENT!!!!!! No cost No cost Elective for all others Elective for all others Fee based Fee based Reports returned to schools in early December Reports returned to schools in early December Complete remittance form online Complete remittance form online Send copy to Cherie by fax, , or pony Send copy to Cherie by fax, , or pony 81

82 Information (cont.) Order materials from PSAT/NMSQT Order materials from PSAT/NMSQT 8/28 – Last day to reduce order quantities 8/28 – Last day to reduce order quantities 9/23 – Last day to increase order quantities 9/23 – Last day to increase order quantities Check materials as soon as they arrive Check materials as soon as they arrive Notify PSAT/NMSQT office of any discrepancy Notify PSAT/NMSQT office of any discrepancy Put materials in locked storage when not in use Put materials in locked storage when not in use Security Security Seating plan Seating plan Assign in advance Assign in advance Four feet between students Four feet between students Late room Late room 82

83 ESE Accomodations Submit SSD Student Eligibility Form for each student by August 26, 2009 Submit SSD Student Eligibility Form for each student by August 26, 2009 College Board will assign SSD Eligibility Codes College Board will assign SSD Eligibility Codes College Board will provide a Nonstandard Administration Report (NAR) College Board will provide a Nonstandard Administration Report (NAR) 83

84 Materials Receive directly from College Board/ETS. Receive directly from College Board/ETS. Provide calculators to students who dont bring their own (FCAT). Provide calculators to students who dont bring their own (FCAT). Return used answer sheets directly to College Board/ETS by the end of the next school day after test. Return used answer sheets directly to College Board/ETS by the end of the next school day after test. Keep used and unused test books. Keep used and unused test books. Destroy all unused answer sheets. Destroy all unused answer sheets. 84

85 Requesting Volunteers Return form to Debi Elfen by 9/15/2009. Return form to Debi Elfen by 9/15/2009. Pony to FHESC South Ibis Building Pony to FHESC South Ibis Building or fax (PX# 48814) or fax (PX# 48814) 85

86 Table Rentals 86

87 Questions???? 87


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