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Portable Appliance Testing (PAT) Health and Safety Standard How to Guide 25 February 2013.

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Presentation on theme: "Portable Appliance Testing (PAT) Health and Safety Standard How to Guide 25 February 2013."— Presentation transcript:

1 Portable Appliance Testing (PAT) Health and Safety Standard How to Guide 25 February 2013

2 Why is Portable Appliance Testing needed? The myth All office equipment must be tested by a qualified electrician every year The reality It's a myth that all portable electrical appliances in a low-risk environment, such as an office, need to have a portable appliance test (PAT) every year. The law simply requires employers to ensure electrical equipment is maintained in order to prevent danger - it doesn't state what needs to be done or how often.

3 The PAT Standard can be found at You will find the documents referred to in this presentation on this web page under Resources …

4 The PAT Standard can be found at … a quick link …

5 The PAT Standard can be found at … and a list of guidance related to PAT here

6 Guide to carrying out simple visual checks A visual guide to help identify common electrical hazards

7 Dangerous Junk! Simple visual checks – guidance for you

8 Examples of what is / is not covered under PAT A portable or movable appliance is any electrical equipment that is capable of being moved whilst either connected or disconnected from an electrical supply, and in general which have a lead (cable) and a plug, and some fixed equipment Not covered: Charging equipment (battery or USB operated) Built in white goods (with plug but not moved) * Items not designed to be moved (no plug and wired into mains supply) * * This type of equipment should be dealt with according to the maintenance cycle for fixed installations Portable (easily moved around) Moveable (larger items rarely moved) Hand held items (no plug, wired into mains supply) Charging equipment (mains operated) Leads and adaptors Residual current device (RCD) In most but not all cases, electrical equipment will require PAT if theres a three pin plug See PAT explained or ask for advice

9 A few examples across the University

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12 Where do you start? (top section of flowchart)

13 A PAT inventory (mid section of flowchart)

14 List the electrical equipment you are responsible for Templates in Word or Excel are available under Resources on These could be customised according to your needs but give key information needed by those who will carry out PAT for you High risk areas or environments may already have their own local rules and processes in place for you to follow

15 A typical low risk environment

16 Example entries Office X, Southend 25/02/13 Rm A, 4 desk setup nearest door Hard drive (Sallys desk) Screen (Sallys desk) Desk fan (Sallys desk) HD Ditto 3 years Ditto 4 gang extension lead (Sallys desk) 8 3 years Example of a completed form based on a typical low risk environment

17 Example entries Office X, Southend 25/02/13 Rm A, 4 desk setup nearest door Hard drive (Sallys desk) Screen (Sallys desk) Desk fan (Sallys desk) HD Ditto 3 years Ditto 4 gang extension lead (Sallys desk) 8 3 years Remember to include: extension leads, multi-way adaptors, connection leads and mains leads fitted with an adaptor or transformer If a portable residual current device (RCD) is fitted to electrical equipment, this needs to be listed and tested too

18 Example entries Office X, Southend 25/02/13 Rm A, 4 desk setup nearest door Hard drive (Sallys desk) Screen (Sallys desk) Desk fan (Sallys desk) HD Ditto 3 years Ditto 4 gang extension lead (Sallys desk) 8 3 years Maintenance contracts with Information & Systems Services DO NOT cover PAT. You must include computer equipment in your inventory

19 Example entries Office X, Southend 25 Feb 2013 Rm A, 4 desk setup nearest door Hard drive (Sallys desk) Screen (Sallys desk) Desk fan (Sallys desk) HD Ditto 3 years Ditto 4 gang extension lead (Sallys desk) 8 3 years PAT carried out by the Estate Management Section will use a new type of label from 2013 onwards. The unique identification number will be on the label – use this the next time PAT is carried out

20 Example entries Office X, Southend 25/02/13 Rm A, 4 desk setup nearest door Hard drive (Sallys desk) Screen (Sallys desk) Desk fan (Sallys desk) HD Ditto 3 years Ditto 4 gang extension lead (Sallys desk) 8 3 years In this example, equipment with a similar frequency of testing has been itemised together

21 Guide to frequency of testing can be found in … Hire, lease or loan equipment Details in PAT explained Low risk environments Higher risk activities or environments

22 Ensure the inventory is accurate Office X, Southend 25/02/13 Rm A, 4 desk setup nearest door Hard drive (Sallys desk) Screen (Sallys desk) Desk fan (Sallys desk) HD Ditto 3 years Ditto 4 gang extension lead (Sallys desk) 8 3 years Add more entries as needed. Remember to be accurate with your inventory – if items are not shown, PAT will take longer or you could be charged for a re-visit A recent example received by the Estates Helpdesk: PAT booked by department based on 40 + items Actual number 200+ ! Result – PAT took longer than anticipated Knock on effect – works elsewhere may have been impacted

23 Time goes on … example of disposed of item Office X, Southend Rm A, 4 desk setup nearest door Hard drive (Sallys desk) Screen (Sallys desk) Desk fan (Sallys desk) HD Ditto 3 years Casing broken, unrepairable, Disposed of 14/01/14 Ditto 4 gang extension lead (Sallys desk) 8 3 years Brand new: 17/06/14 Ditto Laminator (Sallys desk) 9 3 years See Work Equipment Safety for disposal of surplus equipment 24/02/16

24 Work Equipment Safety can be found at Guidance on safe disposal – as waste or where the equipment has a value

25 Time goes on … new item is acquired or bought Office X, Southend Rm A, 4 desk setup nearest door Hard drive (Sallys desk) Screen (Sallys desk) Desk fan (Sallys desk) HD Ditto 3 years Casing broken, disposed 14/01/14 Ditto 4 gang extension lead (Sallys desk) 8 3 years Purchased 17/06/14 Ditto Laminator (Sallys desk) 9 3 years See Work Equipment Safety for buying work equipment as well as Central Procurement Unit guidance 24/02/16

26 Work Equipment Safety can be found at Guidance on buying second hand or online. Includes link to Central Procurement Unit Policies and Procedures

27 Central Procurement Unit guidance: icies_and_procedures Use of online auction sites or third party venues

28 PAT gets underway (bottom section of flowchart) Note for PAT testers: Templates to record outcomes of PAT are available in Word and Excel formats, if PAT testers wish to use these. See Resources on

29 Getting ready for the PAT tester to visit It is not possible to carry out PAT without disconnecting equipment from the mains supply Advise the PAT tester of any sensitive electrical equipment before testing commences (typically in high risk areas) PAT testers will not accept any responsibility for damage to electrical equipment or loss of data as part of standard PAT procedures. Difficult access Unplug all equipment stated on your inventory from the mains supply Includes mains leads, extension leads, adaptors and any Residual Circuit Devices. Inform the Estate Management Section Helpdesk or facilities management provider if research applications or diagnostic works cannot be interrupted or a VPN connection is needed. Alternative arrangements will need to be made and there may be a charge for the PAT tester to visit at a different time. Ensure all equipment to receive PAT is readily available and easily accessible For example, small items stored in cupboards could be put onto nearby desks. Any confidential matter should be secured. Communicate these arrangements to relevant colleagues It is your responsibility to ensure these arrangements are communicated to all persons who may be affected, or who may need to be informed.

30 Outcomes of PAT Fail Item must be removed to ensure it is not used or may be taken by PAT tester PAT tester should provide you with a report of what has been tested Check what has been done in case any item could not be tested Keep records for 3 years after date of disposal Pass Fail Item is worth repairing, Pass (combined PAT) 24

31 Prohibited or dangerous electrical equipment Guidance on what not to use, plus a safety alert about a dangerous travel adaptor, can be found here

32 Simple visual checks can pick up the majority of problems – recent examples

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34 Prohibited or dangerous electrical equipment A poster to help you select which travel adaptor may suit which international plug is here

35 Poster guidance on plugs and shrouded adaptors Shrouded, fused travel adaptors are available These can be purchased from Colchester campus: The Copy Centre (Square 4) or Student Union Retail Shops (Squares 3 and 4) Online:

36 Conclusion Guidance on electrical safety and PAT has improved and is targeted at answering the common questions you might have A copy of this presentation is available on the Electrical Safety webpage. For further help please contact: HSAS: extn 2944, safety or Download Points of Contact – Electrical Safety from


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