Presentation on theme: "2014 HFVOA Annual Meeting. Sub-committees led by a board member Garage sale National Night Out Neighborhood standards, such as mailboxes Emergency preparedness."— Presentation transcript:
Sub-committees led by a board member Garage sale National Night Out Neighborhood standards, such as mailboxes Emergency preparedness Common area clean up (signs, curbs, storm drains) Introduction of Sub-Committees
Short term neighborhood volunteer opportunities without the long term commitment Please sign up for a sub-committee in the lobby before you leave. You will be contacted by a board member soon. Introduction of Sub-Committees
First notice of non-compliance – Knock and talk, letter, or email Second notice of non-compliance – Fine served by Certified Letter Fines range $50 to $500 for non-compliance Fines for non-compliance with CC&Rs
Fence disrepair or unapproved fence installation One warning letter with 90 days to repair. $50.00 fine that renews every 90 days. Landscaping encroaching on sidewalks and visibility on corners: $50.00 fine renews monthly. After three months, work to be completed by professional landscape company and billed back to owner. Board will use the city standards for corner lots and will create a standard regarding lawns, shrubs, and overgrown flower beds. Lawn, shrubs, flowerbeds do not meet community standards: $50.00 fine renews monthly. After three months, work to be completed by professional landscape company and billed back to owner. Fines for non-compliance with CC&RS
Paint on house not approved color: $500 fine, renews annually (corrections may be limited to painting season) Unapproved modifications and additions to structures or the lot: $500 fine, renews annually (because corrections may be limited to construction/painting season) RV and trailer stored beyond fence (longer the 24 hours): $50.00 fine renews monthly Inoperable vehicle storage (longer than 14 days): $50.00 fine renews monthly
All of 2013 requests for non-compliance corrections were adhered to. Neighbors prefer compliance over fines. Good for aesthetics and home values.
Common Area = Common Liability 2014 Sidewalk pictures.pdf ` Sidewalks
Board has hired engineering firm for writing specifications, working with county and city permit offices and overseeing the contractor. Board will help when expertise allows to help keep down costs for engineering firm Work will start in early 2014 Perimeter Sidewalks
Our neighborhood and 2014 sidewalk repair area Apartments
Sidewalks are estimated by engineering firm at $100,000, or $303 per lot Working closely with NW Tree Specialist, the arborist that the HFVOA uses Engineer to create apple to apples comparisons and oversee work is done according to contract Will grind where possible to save money
Once a contractor has been picked, the HFVOA board will host a special meeting to discuss the specifics of the contract available and answers any new questions that arise.
January 2013 to December 2013 Income$24,260.00 Sidewalk repairs Monthly landscape contract-$30,810.00 Landscape extras-$1,160.0 Accounting services-$3,191.05 Consulting fees-$4,900.00 Sub-committees$0.00 Insurance - Directors-$1,038.00 Storage space rental-$540.00 Postage/PO Box-$116.43 Insurance - HOA Liability-$226.00 Taxes-$150.00 Website hosting-$77.44 License and permits-$50.00 Bank fees-$8.00 Office Supplies / Meetings-$171.01 Advertising for garage sale-$95.00 2013 Expenses-$39,632.93 2013 Profit and Loss
Bank Balance as of 1/1/14$30,594.90 2014 Dues$98,700.00 Sidewalk repairs-$100,000.00 Monthly Landscape Contract-$9,564.00 Accounting Services-$4,000.00 Attorney fees-$3,000.00 Sub Committees-$2,500.00 Plantings-$1,520.00 Insurance - Directors-$1,040.00 Storage Space Rental-$540.00 Photocopies-$300.00 Postage-$250.00 Insurance - HOA Liability-$226.00 Taxes-$150.00 Office Supplies-$100.00 Website hosting-$80.00 USPS PO Box-$60.00 Telephone-$120.00 Estimated 2014 Ending Balance$5,844.90 2014 Proposed Budget
Vote for 2014 HFVOA Board Members Rebecca Cook (Sunset Downs) Term expires Jan 2015 Gary Warren (Dawson Creek) Term expires Jan 2015 Saba Anvery (Sunset Downs) Term expires Jan 2015 Patty Calcaterra (Sunset Downs) Term expires Jan 2015 Betty Shannon (Sunset Downs) Term expires Jan 2015 Travis Argyle (Sunset Downs) Term expires Jan 2015 ________________ (Dawson Creek) Jan 2014 – Jan 2016 ________________ (SD or DC) Jan 2014 – Jan 2016 We must have three people from each neighborhood and a seventh member from either
Get involved in changes in the neighborhood The association belongs to all of us, not just a few Monthly meeting and help with projects. Likely a three hour per month commitment Board Members Needed