6 Commonly Used Analysis Types Analysis TypeDescriptionUse ACTActualsAccounts Payable Voucher BAJBilling AdjustmentBilling Invoice BD1Total Cost BudgetCommitment Control Budget Journal BILBillable AmountCA-Billable row created via pricing BLDBilled AmountBillable to Billed row via finalization CCACommitment AdjustmentPurchasing-Balance on closed PO COMCommitment Including PO & Sub ContractPurchasing-PO Encumbrance CRVCommitment ReversalPurchasing-PO Encumbrance reversal FRG Fringe AllocationAllocations-Reallocate Fringe GLEGeneral Ledger ExpenseGeneral Ledger Adjustment (5% Acct) GLRGeneral Ledger Revenue General Ledger Adjustment (4% Acct) IKEIn Kind ExpensesCapture Shared Expense OLT Over LimitCA-Billable row exceeds Contract limit PAYTime & Labor ActualPayroll-Earnings & Fringe expenditure REQRequisitionsE Pro-Requisitions REVRevenueAR–Applied Payments RRVRequisition ReversalsE Pro-Requisition Reversal
7 Analysis Groups: Analysis Types are grouped to define relationships in order to analyze project costs
8 Notice the Analysis Group Options – Perform Multiplication The CTENC (Encumbrance) example shows the PO Encumbrance (COM) less the Commitment Reversal or Voucher payment (CRV) less Commitment Adjustments or PO Closed balance of Commitment (CCA). Example: a PO is created for $100; a voucher is created from the PO Receipt for $75; later the PO is closed. COM= $100, ACT= $75, CRV= $75, CCA= $25. Based on the CTENC Analysis Group Multipliers the encumbrance balance is: minus $25 (CCA) plus $100 (COM) minus $75 (CRV) = $0
9 Project Transaction Table (PROJ_RESOURCE): the main record that gets populated by feeder modules with transactional data. Transaction rows contain the quantity and amounts associated with each transaction and all of the identifying information that accompanied those costs. Summary Table (CT_PC_RPO): custom summary record of PROJ_RESOURCE to help with performance. This is the main record used for most of the Project Costing Core-CT Reports.
10 Transaction Data on PROJ_RESOURCE refreshed daily: displayed by day Transaction Data on CT_PC_RPO refreshed daily: summarized by month
11 Project Data by Analysis Group(s) Report : displays project financial data by one or several analysis groups Flexible Analysis : analyzing a projects costs at different levels PC and GL Reconciliation Report : displays any discrepancies between Project Costing and General Ledger expenses PC and KK Reconciliation Report : displays any discrepancies between Project Costing and Commitment Control Project Payroll Costs Report : displays project payroll data by employee and accounting date Recommended PC Reports
12 Project Data by Analysis Group Report Project Costing> Core-CT Reports> Project Data by Analysis Group
36 PC to GL Reconciliation EPM queries CT_PC_TO_GL_LEDGER CT_PC_TO_GL_PROJ_RES Use these EPM queries to produce transaction details. Compare results and isolate differences to resolve discrepancies found in the PC to GL Reconciliation Report.
39 PC to KK (Commitment Control) Reconciliation Report There is no Project Table Selection for this report. It runs off the Summary (CT_PC_RPO) record. Project Costing> Core-CT Reports> PC v/s KK Reconciliation
40 PDF Version of PC to KK report Type: ENC PC Amount: 0.00 KK Amount: 1750.00 Difference: -1750.00
42 PC to KK Reconciliation-Research Tips Commitment Control> Review Budget Activities> Budgets Overview: select ledger, appropriate chartfield combinations, drill down into each account. Purchase Orders> Reports> PO Balance Report: compare the Purchase Order to the Commitment Control Ledger EPM Query: CT_CORE_FIN_PO_DSTRB_KK_AUDIT
59 Project Financial Management Report -This report is used by Project Costing agencies to provide a summary of historical & current expenditures together with cumulative budget and available balance. Project Incremental Cost -This report is for DOT use only. The report is used by DOT to meet its legislative mandate to report Special Tax Obligation Bonds set forth in P.A. 05-4, Section 18. It provides information on any Project Incremental Cost (cost overrun) for transportation projects financed with Special Tax Obligation Bonds in the five years preceding the date of the report. Project Approval Statistics (DOT USE ONLY)- This report is for DOT use only. DOT is the only project costing agency to configure workflow approval events.- This report also provides detail data by project including project ID, project description, date event created, date event approved and number of days between creation and approval. The report can be run for a single event or a range of events. Project Forecast- The Project Forecast report is intended to serve as a high level estimate and analytical report providing the user an opportunity to see the current funding levels based on the previous 12 month spending pattern. The report provides an average of payroll and/or non payroll related expenses that were incurred during a rolling 12 month period, retroactive 365 days from the date the report is run. The report displays project forecast data and can be used to determine whether or not a project budget is funded at sufficient levels for the next 30, 60, 90, 120, 150 or 180 days. This information is meant to function as an early warning for funding requests between the agency and the funding source for the project, usually the federal government. Project Estimate Mod Approval Request- This report is used by the Department of Transportation to review and to obtain required signed approval(s) of project estimate revisions. This report provides project attributes, including project manager, project location, estimates by activity, fund and SID for the current estimates, regardless of the pending event and for the most recent prior approval of specific events, based on parameter selections made by the user. Other Project Costing Core-CT Reports