Presentation is loading. Please wait.

Presentation is loading. Please wait.

State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting.

Similar presentations


Presentation on theme: "State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting."— Presentation transcript:

1 State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting

2 2 Agenda Introduction: Sue Maheux Project Costing Reports: Tom Vaughan/Bonnie Soucy Customer Contracts Reports: Vanessa Hoang EPM Reports: Barbara Jacius

3 3 Projects: identifiers for cost collection and for monitoring status of a product or service Customer Contracts: agreements between a state agency and the customer that they are billing

4 4 Analysis Types: identify different types of transactions, such as budget amounts, actual costs, and billed costs.

5 5 Analysis Types

6 6 Commonly Used Analysis Types Analysis TypeDescriptionUse ACTActualsAccounts Payable Voucher BAJBilling AdjustmentBilling Invoice BD1Total Cost BudgetCommitment Control Budget Journal BILBillable AmountCA-Billable row created via pricing BLDBilled AmountBillable to Billed row via finalization CCACommitment AdjustmentPurchasing-Balance on closed PO COMCommitment Including PO & Sub ContractPurchasing-PO Encumbrance CRVCommitment ReversalPurchasing-PO Encumbrance reversal FRG Fringe AllocationAllocations-Reallocate Fringe GLEGeneral Ledger ExpenseGeneral Ledger Adjustment (5% Acct) GLRGeneral Ledger Revenue General Ledger Adjustment (4% Acct) IKEIn Kind ExpensesCapture Shared Expense OLT Over LimitCA-Billable row exceeds Contract limit PAYTime & Labor ActualPayroll-Earnings & Fringe expenditure REQRequisitionsE Pro-Requisitions REVRevenueAR–Applied Payments RRVRequisition ReversalsE Pro-Requisition Reversal

7 7 Analysis Groups: Analysis Types are grouped to define relationships in order to analyze project costs

8 8 Notice the Analysis Group Options – Perform Multiplication The CTENC (Encumbrance) example shows the PO Encumbrance (COM) less the Commitment Reversal or Voucher payment (CRV) less Commitment Adjustments or PO Closed balance of Commitment (CCA). Example: a PO is created for $100; a voucher is created from the PO Receipt for $75; later the PO is closed. COM= $100, ACT= $75, CRV= $75, CCA= $25. Based on the CTENC Analysis Group Multipliers the encumbrance balance is: minus $25 (CCA) plus $100 (COM) minus $75 (CRV) = $0

9 9 Project Transaction Table (PROJ_RESOURCE): the main record that gets populated by feeder modules with transactional data. Transaction rows contain the quantity and amounts associated with each transaction and all of the identifying information that accompanied those costs. Summary Table (CT_PC_RPO): custom summary record of PROJ_RESOURCE to help with performance. This is the main record used for most of the Project Costing Core-CT Reports.

10 10 Transaction Data on PROJ_RESOURCE refreshed daily: displayed by day Transaction Data on CT_PC_RPO refreshed daily: summarized by month

11 11 Project Data by Analysis Group(s) Report : displays project financial data by one or several analysis groups Flexible Analysis : analyzing a projects costs at different levels PC and GL Reconciliation Report : displays any discrepancies between Project Costing and General Ledger expenses PC and KK Reconciliation Report : displays any discrepancies between Project Costing and Commitment Control Project Payroll Costs Report : displays project payroll data by employee and accounting date Recommended PC Reports

12 12 Project Data by Analysis Group Report Project Costing> Core-CT Reports> Project Data by Analysis Group

13 13 Project Data by Analysis Group Report

14 14 Project Data by Analysis Group Report

15 15 PDF Format

16 16 CTAVL Analysis Group – w/o REV

17 17 CTAVL Analysis Group – with REV

18 18 Project Data by Analysis Group Report including REV rows

19 19 Click the project tree folder to view DOT Project Trees and Tree Levels. Project Data by Analysis Group: by Project Tree

20 20 Project Data by Analysis Group using CT_Account to Capture Expenditures

21 21 Project Data by Analysis Group showing CT_Account Tree results

22 22 Project Data by Analysis Group: Date Impact

23 23 Project Data by Analysis Group-CRV date issue

24 24 Project Data by Analysis Group-CRV date issue resolved by dating to end of fiscal year

25 25 Flexible Analysis Project Costing > Flexible Analysis Template

26 26 Flexible Analysis Template

27 27 Flexible Analysis Project Costing> Interactive Reports> Flexible Analysis

28 28 Flexible Analysis

29 29 Flexible Analysis

30 30 Flexible Analysis

31 31 Flexible Analysis

32 32 Flexible Analysis

33 33 PC to GL Reconciliation Report Select Summary Record Project Costing> Core-CT Reports> PC v/s GL Reconciliation

34 34 CSV Version of PC to GL report

35 35 PDF Version of PC to GL report

36 36 PC to GL Reconciliation EPM queries CT_PC_TO_GL_LEDGER CT_PC_TO_GL_PROJ_RES Use these EPM queries to produce transaction details. Compare results and isolate differences to resolve discrepancies found in the PC to GL Reconciliation Report.

37 37 CT_PC_TO_GL_LEDGER

38 38 CT_PC_TO_GL_PROJ_RES

39 39 PC to KK (Commitment Control) Reconciliation Report There is no Project Table Selection for this report. It runs off the Summary (CT_PC_RPO) record. Project Costing> Core-CT Reports> PC v/s KK Reconciliation

40 40 PDF Version of PC to KK report Type: ENC PC Amount: 0.00 KK Amount: 1750.00 Difference: -1750.00

41 41 PC to KK Reconciliation CSV Format

42 42 PC to KK Reconciliation-Research Tips Commitment Control> Review Budget Activities> Budgets Overview: select ledger, appropriate chartfield combinations, drill down into each account. Purchase Orders> Reports> PO Balance Report: compare the Purchase Order to the Commitment Control Ledger EPM Query: CT_CORE_FIN_PO_DSTRB_KK_AUDIT

43 43 Project Payroll Costs Report

44 44 Project Payroll Costs Project Costing> Core CT Reports> Project Payroll Costs

45 45 Project Payroll Costs

46 46 Recommended Customer Contracts Reports Project Billable Summary Active Contracts Limit Management Report

47 47 Project Billable Summary Project Costing> Core-CT Reports> Project Billable Summary

48 48 Project Billable Summary

49 49 Project Billable Summary: Non-DOT Specific

50 50 Project Billable Summary: Non-DOT Specific

51 51 Active Contracts Limit Management Report Customer Contracts> Reports> Limit Amount

52 52 Active Contracts Limit Management Report: Remaining

53 Active Contracts Limit Management Report: Excess

54 54 Active Contracts Limit Management Report: Excess

55 55 EPM Overview PROJECT_ID ACTIVITY_ID RESOURCE_TYPE RESOURCE_CATEGORY RESOURCE_SUB_CAT BUSINESS_UNIT_PC ANALYSIS_TYPE Projects Fields Available on all major Financial Reporting tables:

56 56 EPM: Project Costing Queries

57 57 EPM Customer Contracts

58 58 EPM Query Modification

59 59 Project Financial Management Report -This report is used by Project Costing agencies to provide a summary of historical & current expenditures together with cumulative budget and available balance. Project Incremental Cost -This report is for DOT use only. The report is used by DOT to meet its legislative mandate to report Special Tax Obligation Bonds set forth in P.A. 05-4, Section 18. It provides information on any Project Incremental Cost (cost overrun) for transportation projects financed with Special Tax Obligation Bonds in the five years preceding the date of the report. Project Approval Statistics (DOT USE ONLY)- This report is for DOT use only. DOT is the only project costing agency to configure workflow approval events.- This report also provides detail data by project including project ID, project description, date event created, date event approved and number of days between creation and approval. The report can be run for a single event or a range of events. Project Forecast- The Project Forecast report is intended to serve as a high level estimate and analytical report providing the user an opportunity to see the current funding levels based on the previous 12 month spending pattern. The report provides an average of payroll and/or non payroll related expenses that were incurred during a rolling 12 month period, retroactive 365 days from the date the report is run. The report displays project forecast data and can be used to determine whether or not a project budget is funded at sufficient levels for the next 30, 60, 90, 120, 150 or 180 days. This information is meant to function as an early warning for funding requests between the agency and the funding source for the project, usually the federal government. Project Estimate Mod Approval Request- This report is used by the Department of Transportation to review and to obtain required signed approval(s) of project estimate revisions. This report provides project attributes, including project manager, project location, estimates by activity, fund and SID for the current estimates, regardless of the pending event and for the most recent prior approval of specific events, based on parameter selections made by the user. Other Project Costing Core-CT Reports

60 60 User Productivity Kit (UPK)

61 61 User Productivity Kit


Download ppt "State of Connecticut Project Costing (PC) and Customer Contracts (CA) Reporting."

Similar presentations


Ads by Google