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UNIVERSITIES FY 2014 May 2013 State Share of Instruction

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Overall allocations determined by Governor & Legislature Cost-Based Model Distributive or Rationing Formula Based on 3-year averages (starting FY14)

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Components and Sources Main Components: Degrees At-Risk Component Course Completions At-Risk Component Set-Asides Doc Med Earmarks POM Access Challenge Major Players: End of Term processes CN File SN File CI File DC File FF File FX File CX File

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University Main Campus SSI Distributions 201320142015* Course Completions~58.0%28.0% 30.0% Degrees20.0%50.0% Medical Set-Asides8.6% 7.9% Doctoral Set-Asides12.9% 11.8% Earmarks< 1% Stop-Loss 96% Stop-LossNO Stop-Loss NOTE: In FY15 the allocations and distribution formula for university main and regional campuses are combined, and the apparent percentage differences in the Set-Asides are a reflection of that increased overall allocation. The allocation is combined in FY14 as well (with an earmark for the regional campuses) but this distribution shows the results separately because the formulas are still different.

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University Regional Campus SSI Distributions 201320142015* Course Completions89.0%100.0% 30.0% Degrees0.0% 50.0% Medical Set-Asides0.0% 7.9% Doctoral Set-Asides0.0% 11.8% Earmarks 11.0%0.0%< 1% Stop-Loss 96% Stop-LossNO Stop-Loss NOTE: In FY15 the allocations and the distribution formula for university main and regional campuses are combined.

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https://www.ohiohighered.org/hei Processes & Utilities – Provides Explanations of these Processes Course Inventory Expert System Download Your Institutions Data (IPEDS) End-of-Term Process Resource Analysis Subsidy FTE Enrollment Success Points Process Selection of Degrees for SSI Process

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https://www.ohiohighered.org/hei Important Links Data Input Site (login required) Data and Reports File Submission Schedule Unrestricted Outputs Restricted Outputs (login required)

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HEI Restricted Outputs Academic Calendar Administration Liaisons Only (use for Liaison administrative functions) End-of-Term (use to calculate Subsidy FTE and to finalize the term) Subsidy Process/Success Challenge/Resource Analysis Mobility Tracking Query Restricted Queries (choose from several restricted queries) HEI Secure File Transfer

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HEI End-of-Term Processing Request End-of-Term Reports -- Creates Subsidy Eligible FTE Completed FTE At-Risk FTE Success Points (if applicable) Degrees (if applicable) Review Reports Created! Finalize End-of-Term Releases data for use in reports and queries

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HEI Restricted Outputs Academic Calendar Administration Liaisons Only (use for Liaison administrative functions) End-of-Term (use to calculate Subsidy FTE and to finalize the term) Subsidy Process/Success Challenge/Resource Analysis Mobility Tracking Query Restricted Queries (choose from several restricted queries) HEI Secure File Transfer

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Subsidy Process/Success Challenge/Resource Analysis Subsidy FTE Query Unit record data of FTE Subsidy Process Summary of Credit Hours Eligible, Completed & At-risk (completed) Selection of Degrees for SSI Student Success Initiative Summary of Success Points by Type Success Challenge Query Resource Analysis Query Resource Analysis Cost Allocation reports

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HEI Subsidy FTE Query General Factors Fiscal Year, Term, Campus Course Factors Subject field, Course Level, Subsidy Model Subsidy Eligible Switch Course Credit Attempted, Course Credit Completed Student Factors Subsidy Eligible Status Rank, Major At-Risk Switch

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Subsidy Process/Success Challenge/Resource Analysis Subsidy FTE Query Unit record data of FTE Subsidy Process Summary of Credit Hours Eligible, Completed & At-risk (completed) Selection of Degrees for SSI Student Success Initiative Summary of Success Points by Type Success Challenge Query Resource Analysis Query Resource Analysis Cost Allocation reports

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HEI Subsidy Page Total Enrollments by Source (Step 1) Total Enrollments by Reason for Exclusion (Step 2) Ineligible students or courses… Audits Total Enrollments by Method of Mapping to Subsidy Model (Step 4) Verification Table Match or not Total Enrollments by Subsidy Model (Step 5) Journal Entry Transactions (Step 9) Final Report Total Enrollments by Model and Source of Enrollments

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https://www.ohiohighered.org/hei Processes & Utilities – Provides Explanations of these Processes Course Inventory Expert System Download Your Institutions Data (IPEDS) End-of-Term Process Resource Analysis Subsidy FTE Enrollment Success Points Process Selection of Degrees for SSI Process The Steps shown in these reports & processes are the steps outlined in the documents available here

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Subsidy Process/Success Challenge/Resource Analysis Subsidy FTE Query Unit record data of FTE Subsidy Process Summary of Credit Hours Eligible, Completed & At-risk (completed) Selection of Degrees for SSI Student Success Initiative Summary of Success Points by Type Success Challenge Query Resource Analysis Query Resource Analysis Cost Allocation reports

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Selection of Degree for SSI DC Records by Level (Step 1) SSI Degree Sets by Level (Step 2) Shows degrees & students by degree level Excluded SSI Degree Sets (Steps 3 - 5) Associate degrees earned on branches Doctoral de-funded by Review Process Multiple Degrees same student & level Most costly is chosen for inclusion At Risk Degree Sets by Level (Step 6) All & at-risk degree sets by level SSI Degree Sets Summary (Step 7) Total Number & At-risk by Level & Subject

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Subsidy Process/Success Challenge/Resource Analysis Subsidy FTE Query Unit record data of FTE Subsidy Process Summary of Credit Hours Eligible, Completed & At-risk (completed) Selection of Degrees for SSI Student Success Initiative Summary of Success Points by Type Success Challenge Query Resource Analysis Query Resource Analysis Cost Allocation reports

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HEI Resource Analysis Query Select: Fiscal Year Unrestricted or Total Costs Institution Type, Institution(s), or Campus(es) Subject Field(s), Subject Code(s)… & Level(s) OR Subsidy Model(s) Returns: Instructor Compensation Costs for Student Services, Academic Support, Institutional Support, Library… Student FTE Instructor Credit Hours

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Model Cost Courses are grouped into models Based on CIP code (Subject Field) and Level = Model Costs are associated with models Costs are determined using a 6-year average Resource Analysis Based on data reported by campuses FF, FX, & CX files All costs are based on the STATEWIDE average STEM Weights are added where appropriate

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Reimbursement Cost for Completed FTE N1622 * VLOOKUP($F1622, 'Model Cost'!$A$2:$I$27, 8, FALSE) 3 Year Average FTE by campus & model What to search for (e.g. Model BES 4) Table or array to search in the other worksheet Column with the desired values (Model Costs in column H here) Look for exact matches only This model cost is the statewide average cost, based on the last 6 years, calculated through Resource Analysis This is in the subject level tab of the spreadsheet

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Calculate SSI for Completed FTE for a model $X$5764 *( T1622 / ($T$5764 + U$5764 ) Total allocation for that component Reimbursement cost at the given school in the given model (see previous slide) Total sector reimbursement cost of completed FTE Total sector reimbursement cost of at-risk FTE This (t3552/($T$5764 + U$5764 ) )gives the share of reimbursement cost attributable to a given model at a given school This ensures that the total amount allocated to completed FTE is distributed equitably based on the colleges share of the total sector reimbursement cost for that component This is in the subject level tab of the spreadsheet

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Calculate SSI for Completed FTE for the school SUM( IF ('subject level'!$C$6:$C$5760=$A10, subject level'!$W$6:$W$5760)) If the condition is true then Sum Condition: The cell in column C for the given row in the subject level tab must match cell A10 in this tab Values to be summed (Values in column W will be included IFF column C in that row in the subject level tab matches cell A10 in this tab) This sums by campus all of the SSI calculated by campus and model in the previous formula This is in the UM & UB summary tab of the spreadsheet

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At-Risk Add-On for Course Completion FTE 2 Factors: Financially at-risk Academically at-risk At-Risk Rate: Percentage of Completed FTE associated with at-risk students By campus & model At-Risk Weight: Percentage of Completed FTE associated with at-risk students By model – statewide (UM & UB only) The At-Risk rate, weight, and index exclude Med and other grad (level D, M, or P) FTE & apply only to UM and UB campuses At-Risk Index: Campus specific Measure of how at-risk the campuss population is

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At-Risk Rate SUM(IF (('enroll at risk'!$C$6:$C$479 = C1622) * If the condition is true then Sum Array or table to search in the other worksheet (enroll at risk) Value to search for (campus code)And ('enroll at risk'!$Y$6:$Y$479=F1622), 'enroll at risk'!$Z$6:$Z$479 Array or table to search in the other worksheet (enroll at risk) Value to search for (model) Values to be summed IFF the conditions are met ( Percentage of completed FTE associated with at-risk students by institution & model) This is in the subject level tab of the spreadsheet

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At-Risk Weight SUM( IF ('enroll at risk'!$X$487:$X$499=F1622, 'enroll at risk'!$Z$487:$Z$499)) If the condition is true then Sum Condition: The cell in column X for the given row in the enroll at risk tab must match cell F1622 in this tab (model) Values to be summed (Percentage of Completed FTE associated with at-risk students, by model but statewide (UM & UB only) This is similar to the rate, but is statewide by model, not by institution and model. This shows, overall, the likelihood of FTE completion by at-risk students compared to the likelihood of FTE completion by students not at-risk This is in the subject level tab of the spreadsheet

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At-Risk Index SUM( IF ('enroll at risk'!$W$502:$W$539=C1622, 'enroll at risk'!$AH$502:$AH$539)) If the condition is true then Sum Condition: The cell in column W for the given row in the enroll at risk tab must match cell C1622 in this tab (campus code) Values to be summed (Weights for each at-risk category combined with number of at-risk students in that category) This is a reflection of the magnitude of the at-risk student population on a given campus, taking into account the number of at-risk students in each category and the level of risk associated with that category. It is campus specific. This is in the subject level tab of the spreadsheet

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At-Risk Add-on FTE O1622 * P1622 * Q1622 * N1622 At-risk Rate (by campus & model) – At-Risk weight (by model) At-Risk Index (by campus) 3-year average completed FTE This add-on is then used in the calculation of the reimbursement cost for at-risk FTE. Then the reimbursement cost and SSI are calculated in the same way as for completed FTE. At-risk FTE only include completed FTE. This is in the subject level tab of the spreadsheet

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Degrees Resident v. Non-resident Non-resident weighted at 0.25 in 2014 At-risk v. not at-risk Degrees 4 Factors for at-risk Academic Financial Age Minority Status 16 categories

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Non-resident degrees (SUM(G4:I4)/3) * IF(B4="03",0.25, IF(B4="05", 0.25, 1) 3- year average of nonresident degrees If degree level = 03 then multiply by 0.25, else If degree level = 05 then multiply by 0.25, else Multiply by 1 (if degree level is not 03 or 05) This weights out-of -state undergraduate degrees at 25% but does not modify out-of-state graduate degrees. This is a placeholder until OBR has data to determine whether students remain in Ohio after graduation. This is in the sl degrees tab of the spreadsheet

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At-Risk for Degrees At-Risk Weight for Degrees: Difference between graduation rates of at-risk and not at risk students Statewide (UM & UB only), all subjects, all at-risk categories 0.391 The At-Risk weight and index exclude Med and other grad (level D, M, or P) FTE & apply only to UM and UB campuses Campus Index for Degrees: Campus specific Measure of magnitude of campuss at-risk populations Range from 1.06 to 2.17

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Campus Index for Degrees HLOOKUP (A4, 'degree index'!$B$60:$O$79, 20, FALSE Looks in top row of table or array rather than 1 st column What to search for (e.g. Campus code) Table or array to search in the other worksheet (degree index) Column with the desired values (Campus index in 20 th row of array) Look for exact matches only This intends to be reflective of how at-risk (of not earning a degree) a campuss population is This is in the SL degrees tab of the spreadsheet

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Degree Cost Cost of Degrees is based on cost of courses taken Courses are assigned a model cost as discussed All costs are based on the STATEWIDE average Total cost of courses taken by all students earning that degree in the 3 previous years are summed and averaged Students who have earned a small number of credits in the USO are excluded form this calcualtion STEM Weights are added where appropriate

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Reimbursement Cost for Degrees Cost of Degrees * 3 year average of # of grads per campus/degree level/subject combination Non-resident degrees were already weighted by 0.25 when the average was calculated At Risk Degrees are also multiplied by Campus Index for Degrees At-Risk Weight for Degrees

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Calculate SSI for Degrees $X$2 *( V4 / $Y$1042) Total allocation for that component Reimbursement cost at the given school for the given level, subject… (see previous slide) Total sector reimbursement cost for all eligible degrees This ensures that the total amount allocated to degrees is distributed equitably based on the colleges share of the total sector reimbursement cost for degrees This is in the SL Degrees tab of the spreadsheet

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Doc Set-Aside Specific percentage of overall allocation 3 Components Historic FTE (FY 14 -- 62.5%) 85% rule: as long as at or above 85% of base, get set percentage Research (FY 14 -- 12.5%) HHS funding weighted at 50% Based on share of total research dollars Degrees (FY 14 -- 25%) Based on share of total PhD degree cost

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Med 2-Aside Specific percentage of overall allocation 3 Year Average of Medical Enrollments FTE based on enrollments by term not credit hours For semester calendars each enrollment = 1/2 FTE For quarter calendars each enrollment = 1/3 FTE Plan to treat Summer 2012 as a semester for all schools for Med 2

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Major Changes in FY 15 Main and Regional Campus funding merged All UM and UB campuses will use same formula (similar to UM formula for FY 14) Degrees Associates Degrees at all UM and UB campuses are eligible for funding Proportional or Fractional Degree Credits are introduced Individual at-risk weights for degree completion are used Out-of state degree costs are weighted at 0.5 for undergraduate degrees if the graduate remains in Ohio Doc Set-Aside 55% enrollment, 30% degrees, 15% research

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Major Changes for Degrees in FY 15 Proportional or Fractional Degree Credits are introduced Degree costs divided amongst institutions based on courses taken at each institution Bonus to degree granting institution if total degree costs are less than statewide average cost for that degree Typically when there are transfer in credits from outside the USO, exam based credits … Degree selection will need to be done at OBR

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Major Changes for Degrees inFY 15 Individual at-risk weights for degree completion are used Based on graduation rate of a particular category of at-risk students compared to the graduation rate of students with no risk factors, leading to 15 individual at-risk weights. Out-of state degree costs for undergraduate degrees Weighted at 0.5 IFF the graduate remains in Ohio Must be employed or enrolled in a USO school Will use a rate so as not to delay funding of these degrees

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