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1 Describing Course Prior to Transfer Course Level Patrick Perry Vice Chancellor of Technology, Research, & Info Systems California Community Colleges.

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Presentation on theme: "1 Describing Course Prior to Transfer Course Level Patrick Perry Vice Chancellor of Technology, Research, & Info Systems California Community Colleges."— Presentation transcript:

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2 1 Describing Course Prior to Transfer Course Level Patrick Perry Vice Chancellor of Technology, Research, & Info Systems California Community Colleges

3 2 What is Course Prior to Transfer Course Level? u It is the course level, in terms of number of levels below the transferrable level u How many levels below transfer level is this course? u It is used primarily for basic skills u but can be used for non-basic skills, degree- applicable courses u It is used only for English, writing, ESL, reading, or mathematics (TOP codes) u Can be used for credit or noncredit courses

4 3 MIS Data Element CB21 u CB21=Course Prior to College Level u Chancellors Office MIS system collects all course info each term u Courses are coded for identification purposes l TOP code, credit status, transfer status, units, basic skills status, SAM/voc code, etc.

5 4 MIS Data Element CB21 u Last changed in 1994 l Defined number of codeable levels at 5 (xfer + 4 below) l Is used across math/English/reading/writing/ESL l Has little curricular definition of levels

6 5 MIS Data Element CB21 u Is used for a lot of accountability reporting l Which in turn is used to justify investments and expenditures in basic skills l ARCC Technical Advisory Group: defines metrics for mandated reports u Is necessary to show student progress through basic skills curriculum l 4…3…2…1…transferrable

7 6 What CB21 is used for u Basic Skills Improvement Rate (ARCC) l Credit courses only l Completed (A,B,C,CR) any math/Eng basic skills course at 2 or more levels below l Within 3 years, successfully completed a higher level basic skills course of same discipline u Anywhere in the system u Current data range: 24%-62%, avg 49%.

8 7 What CB21 is used for u ESL Improvement Rate (ARCC) l Credit ESL courses only l Completed (A,B,C,CR) any ESL course at 2 or more levels below l Within 3 years, successfully completed a higher level ESL course u Anywhere in the system l Current data range: 0% to 81%, avg. 42%

9 8 What CB21 is used for u Proposed Basic Skills Supplemental Report: Basic Skills Progress Rate l Track freshmen forward 8 years that attempted any basic skills course any time l Report by the lowest level of math/English/ESL ever attempted (>=4 levels below transferable level; 3, 2, 1 levels below; CR, NC).

10 9 Basic Skills Progress u For the aforementioned cohort: l Percent who completed any degree- applicable or transfer level math/Eng/ESL (in same curricular lineage) l Percent that eventually earn a degree/certificate, and/or transfer/transfer prepared

11 10 Percent of Assessed Students Recommended for Placement u into levels of credit basic skills math/English/ESL courses (as defined by CB 21) in a given year u done by annual survey of colleges

12 11 Coding CB21 u Normally done at campus u Saved in local ERP system (Datatel, Banner, Peoplesoft, etc) u Sent to System Office end of term by local MIS u Reports run thereafter (ARCC) u Resubmission always allowed and welcome

13 12 Problems arise when… u Miscoding (wrong TOP, credit, basic skills status)humans and transference u Recoding term to term without change in actual curriculum (solved with unique_id#) u Ambiguity of data element codes: College Xs 3 levels below math is different than College Ys 3 levels below math l We need a rubric as to what these mean across campuses for each discipline

14 13 Establishing a Rubric u Is not standardization u Does not drive curricular changes u Is not common course numbering or articulation u IS a mapping exercise designed to maximize our ability to show student progress AND your good work

15 14 Rubric: Math u Currently, CB21: l A=prereq. for transfer math (Intermediate Algebra) l B=prereq./prep. for A (Algebra I/Elem. Algebra) l C=prereq./prep. For A/B (Arithmetic) l Y=>3 levels below transfer level (N/A)

16 15 Rubric: English u Currently, CB21: l A=prereq. for transfer Eng. Comp. (Subject A) l B=prereq./prep. for A (Not available) l C=prereq./prep. For A/B ( Not available ) l Y=>3 levels below transfer level ( Not available )

17 16 Rubric: Writing, Reading, ESL u Not addressed at all

18 17 Your Assignment… u Is to create a mapping rubric for each of the disciplines that encompass transfer/course prior to transfer levels u Has uniform and understandable curricular definitions (course or SLO) for each level in each discipline u Try to retain existing data element (transfer + 4 other BS levels)

19 18 Things to Consider u If you code every basic skills class at 4+ levels below, you will have few improvements u It pays to have a full progression sequence using as many levels as are available to show differentiation

20 19 Things to Consider u However, levels must mean the same thing across campuses l Student movement does not preclude you from getting credit for success elsewhere… l …provided your neighbor is coding properly and uniformly as well

21 20 Things to Consider u If your progression has more than 4 steps: l Keep as many as you can, but some may have to be coded at the same level l You may have 7 levels of ESL, your neighbor has 3 u If we allowed everyone to code their own number of levels, colleges would be advantaged/disadvantaged based solely on their curricular segmentation

22 21 Things to Consider u Dont forget to properly code your transferrable courses as such…this is also a valid and high-order outcome of student progress

23 22 What we are NOT Talking About u Basic Skills Status coding, maximizing $$$ u Degree-applicable status, what is college-level or not u Noncredit u This is ONLY about creating a rubric for levels below transfer in 5 disciplines

24 23 Making Changes u The results of your work will provide new clarity to this data element u System Office/ASCCC will promote workshops on the new meanings and how to use the rubric u Subsequent MIS submissions will be superior u Success Rates should reflect accurately and uniformly

25 24 Making Changes u All MIS data must be submitted through your normal MIS data submission process l Contact your CISO; change usually made in your ERP system u Setup a formalized coding process for courses each term l Wed love to do it centrally, but…there are 150,000 courses a year

26 25 Take off Your Departmental Hats u You are now working at 30,000 feet u How it works at your college in your department is secondary to this systemwide exercise l Because the SYSTEM will benefit l And the STUDENTS will benefit

27 26 THANK YOU u This is an extremely important task. u YOU are the people that know this best. u Your assistance is greatly valued.


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