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Public Buildings Service. Introduction Public Buildings Service Mission To meet the needs of the Federal employee by offering the opportunity for high.

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Presentation on theme: "Public Buildings Service. Introduction Public Buildings Service Mission To meet the needs of the Federal employee by offering the opportunity for high."— Presentation transcript:

1 Public Buildings Service

2 Introduction

3 Public Buildings Service Mission To meet the needs of the Federal employee by offering the opportunity for high quality care programs in GSA- owned or controlled space.

4 Public Buildings Service Work-site child care is a key building amenity and an essential component of the family- friendly workplace.

5 Public Buildings Service 110 centers operating in 31 states, the District of Columbia and Puerto Rico Caring for over 8,300 children on a daily basis.

6 Public Buildings Service Quality Child Care Facilities

7 Public Buildings Service Chapter 1 Roles and Responsibilities

8 Public Buildings Service GSA Child Care Division GSA Service Center, PMO Agencies Child Care Providers

9 Public Buildings Service Authority The parameters of what GSA pays for are determined by Title 40 section 590, sometimes referred to as the Trible Amendment. …General Services shall provide guidance, assistance, and oversight to federal agencies for the development of child care centers to provide economical and effective child care for federal workers

10 Public Buildings Service What it Allows: Allotment Of Space Payment For Space And Services Payment Of Other Costs Reimbursement For Employee Training Criminal History Background Checks Appropriated Amounts For Affordable Child Care

11 Public Buildings Service Who Pays for What….. Child Care Division? Property Manager? Service Center? Child Care Provider?

12 Public Buildings Service GSA Child Care Division Costs associated with supporting and maintaining the child care centers. This includes labor; services; supplies; and operating equipment such as childrens furniture, office furniture, playground equipment, appliances, computer equipment, security equipment, and copy machines. Travel for RCCCs to Child Care Division meetings and national conference. Center Program and Health Reviews. Special projects or training. NAEYC accreditation fees.

13 Public Buildings Service GSA Service Center, PMO (BA 61 or BA 54) Repairs, alterations, and modernization work including playgrounds. Telephone service in the centers. Maintenance and cleaning of center including repairs and general upkeep. Painting Inspections and surveys including playground inspections and safety inspections. Playground equipment and large appliances including repair and replacement.

14 Public Buildings Service Agencies Pay rent for the child care space, most often assigned as joint use space. In Federal space, the specific rental rate is set per building based on the appraisal process. In leased space, the costs are a pass through of rent plus any additional services Rent includes basic services. May use appropriated funds to support tuition costs for their own employees May use recycling funds for tuition assistance programs If delegated, may be responsible for typical GSA costs Travel and training of appropriate personnel

15 Public Buildings Service Providers All supplies and consumables including office supplies, toys, curriculum materials, and food. All operating costs including staff, insurance, and professional services. Their own State license fees and may pay NAEYC accreditation fees

16 Public Buildings Service Chapter 2 Cleaning

17 Public Buildings Service

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19 Custodial Contractor Responsibilities

20 Public Buildings Service Chapter 3 Design and Alterations

21 Public Buildings Service Why Such Specialized Space? Children spend up to 12,500 hours in a child care center. More than one spends in school Kindergarten through High School. Formative Years-physical environment affects brain development.

22 Public Buildings Service Child Care Design Guide

23 Public Buildings Service Sample from Facility Compliance Tool

24 Public Buildings Service National IDIQ Child Care A/E and Expert Professional Services To provide expert Child Care A/E services nationwide, on an as-needed basis for all 11 GSA Regional Offices and the GSA Central Office.

25 Public Buildings Service Key Services Planning and Pre-Design Phase Services A/E Design Services Other A/E Services

26 Public Buildings Service Type of A/E Services Project Preplanning and Pre-Design Phase Services. Existing facility survey/assessment Feasibility Reports Program/project development, Site investigations and selection/planning, environmental studies, budget estimating and cost/pricing services, A/E Design Services Space programming, Preliminary-design services, design concepts, specifications construction drawings and code reviews Other A/E Services Peer review of projects under development by other A/E firms Inspection services Materials reviews *ACTUAL CONSTRUCTION IS NOT INCLUDED IN THIS CONTRACT.

27 Public Buildings Service Chapter 4 Equipment

28 Public Buildings Service

29 Chapter 5 Maintenance

30 Public Buildings Service

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32 Facility Inspections Routine Preventive Maintenance, including kitchens and playgrounds Monthly Walk-Through Inspections Playgrounds – daily for custodial inspections for debris Check bolts and attachments correcting any malfunctions reported by caregivers

33 Public Buildings Service #ItemYesNo 1General No alterations or renovations have been made since the last inspection. 2Maintenance aWalls and ceilings are free of peeling paint and cracked or falling plaster. bCeiling tiles are clean and in good condition. cCarpet and floors are in good condition. dGovernment-provided equipment is clean and in good condition. eThere are no missing handles or pieces on equipment. fStorage areas are neatly maintained. 3Preventive Maintenance Issues a Records are onsite documenting monthly tests of smoke detectors, fire alarm notification appliances, and carbon monoxide detectors or appropriate testing intervals are noted in the O&M contract. bGFCI electrical outlets are tested quarterly. cPreventive maintenance is performed on the kitchen equipment, as required. Child Care Center Monthly Checklist Child Care Center name: GSA facility representative performing review: Child care center representative attending review: Date of review: Date of last review:

34 Public Buildings Service

35 Chapter 6 Playgrounds

36 Public Buildings Service Playgrounds are happy places for children to develop physical, mental & social skills. A place for adventure & fun! Also place where serious injury can occur. Consumer Product & Safety Commission estimates 200,000 injuries each year. Poor playground maintenance estimated for almost 1/2 of all playground injuries.

37 Public Buildings Service

38 What about sand?

39 Public Buildings Service

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41 Chapter 7 Environmental Health & Safety

42 Public Buildings Service 99%

43 Public Buildings Service Help us breath clean air.

44 Public Buildings Service

45 Chapter 8 Security & Emergency Planning

46 Public Buildings Service Facility Security Committees Ensure the child care center is represented on the FSC. If the director is not part of this committee, then the facility manager is responsible for representing the interests of the center at FSC meetings. Changes affecting entrance, parking, visitor access, or drop-off areas could have a direct, negative impact on the operations of the child care center.

47 Public Buildings Service Occupant Emergency Plans (OEP) DO implements the OEP emergency Child Care OEP should be part of the main facilitys OEP Property Manager should have a copy of the child care OEP and be familiar with their evacuation locations OEP should include Shelter in Place location In case of COOP Child Care Center will close

48 Public Buildings Service Physical Security Card Key Access – Facility Access Cards Cameras – for security purposes only May be placed at entry/egress points and parking lots for surveillance Duress alarms Window Glazing – replacement is managed by the GSA Office of the Chief Architect

49 Public Buildings Service Chapter 9 Program Standards

50 Public Buildings Service

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52 Organizations & Authorities Standards Caring for Our Children Natl. Health & Safety Standards NAEYC Accrediting Authority State Licensing Operating licensing Authority Local authorities Codes, Standards Authority & Inspectors ITERS & ECERS Quality Standard

53 Public Buildings Service Documents to Assist in Reviews: MARS Review Child Care Center Design Guide Child Care Directors Desk Guide GSA child care license agreement Child care center files (including incident or accident reports, annual survey, OEP, equipment inventory, floor plan, and child care staff background check checklist) State and local licensing regulations Applicable NAEYC standards GSAs Standard Custodial Specification

54 Public Buildings Service Chapter 10 Cost, Quality & Affordability

55 Sample Budget (center for 68) Personnel Costs * Staffing 350,900 20% 70,180 Staff Development 5,000 Substitutes 10,000 Recruitment 2,000 Supplies/Operating Costs Food 30,000 Consumables 3,000 School Supplies 5,000 Program Enhancements 3,000 Administrative Costs Acct/Legal/Overhead 25,000 Overhead (2 - 15%) Insurance 6,000 Total Expenses $510,080 *Staff Costs Director (GS-9) 35,000 Assistant Director (GS-7) 28,000 5 Head Teachers (GS-5 $11.68) 121, Asst. Teachers (GS-2 $8.00) 166,400 Total Staff Costs $350,900 Income Infant 266,760 Total Potential Income $516,360 Expenses Staffing: 1 Head Teacher, 2 Assistants

56 Public Buildings Service Tuition Assistance Federal Child Care Subsidy Program Based on adjusted gross income School-Age & Vacation Care up to 13 yrs Board Tuition Assistance

57 Public Buildings Service Fundraising Allowed and Encouraged Cannot be during CFC Some centers, boards are CFC approved.

58 Public Buildings Service Recycling $ Major source for tuition assistance GSAs practice to give back $ to the region. Recycling authority- employee programs

59 Public Buildings Service

60 As Educators: safety features to allow teachers to observe children. As Property Managers: fingerprints! What Do You See?

61 What Do You See? As Property Managers: another area to keep clean & safe As Educators: a cool, shady oasis for outdoor play, with many textures

62 What Do You See? As Property Managers: the need for background checks on all staff As Educators: the need for comforting and caring teachers

63 As Property Managers: a floor clean enough to eat from! As Educators: an infant exploring and learning. What Do You See?

64 As Property Managers: paint on surfaces & embedded in rugs! As Educators: children learning through their senses

65 As Property Managers: high maintenance outdoor areas As Educators: natural environments help children connect with nature What Do You See?

66 As Educators: family style, nutritious meals and a time to build social skills What Do You See? As Property Managers: spills & crumbs…a floor that needs constant cleaning

67 What Do You See? As Property Managers: tape & staples ruin walls As Educators: an expressive exercise which builds creativity and self-esteem

68 Public Buildings Service

69 Childhood is a place as well as a time. - May Sarton

70 Public Buildings Service Child Care Jeopardy

71 Show me the $Where, oh, where can it be? You want me to do what?? The blinds in one classroom need replacement and the seal on the freezer door is bad. This is where the funds for repair or replacement should come from. The blinds in one classroom need replacement and the seal on the freezer door is bad. This is where the funds for repair or replacement should come from. Dollar amount property managers should budget for annually for upkeep, maintenance & repair. Dollar amount property managers should budget for annually for upkeep, maintenance & repair. Funds GSA receives by diverting trash that can be used towards tuition assistance. Funds GSA receives by diverting trash that can be used towards tuition assistance. GSA resource document for child care cleaning requirements. GSA resource document for child care cleaning requirements. A major alterations project has been implemented in the infant room to address line of sight as required by this accrediting body. A major alterations project has been implemented in the infant room to address line of sight as required by this accrediting body. THE GSA resource for child care design, construction and renovations projects. THE GSA resource for child care design, construction and renovations projects. Property Managers conduct monthly child care inspections using this checklist. Property Managers conduct monthly child care inspections using this checklist. I use this to respond to maintenance service calls to tighten bolts on the playground. I use this to respond to maintenance service calls to tighten bolts on the playground. Used to prevent rotting, if playground wood structures have this chemical it must be removed and replaced. Used to prevent rotting, if playground wood structures have this chemical it must be removed and replaced.

72 The blinds in one classroom need replacement and the seal on the freezer door is bad. This is where the funds for these repairs or replacements should come from. The blinds in one classroom need replacement and the seal on the freezer door is bad. This is where the funds for these repairs or replacements should come from. What is the property managers budget?

73 Dollar amount property managers should budget for annually for upkeep, maintenance & repair. Dollar amount property managers should budget for annually for upkeep, maintenance & repair. What is $5,000 - $10,000?

74 Funds GSA receives by diverting trash that can be used towards tuition assistance. Funds GSA receives by diverting trash that can be used towards tuition assistance. What is recycling $?

75 GSA resource document for child care cleaning requirements GSA resource document for child care cleaning requirements What is the standard custodial specification?

76 A major alterations project has been implemented in the infant room to address line of sight as required by this accrediting body. A major alterations project has been implemented in the infant room to address line of sight as required by this accrediting body. What is NAEYC?

77 THE GSA resource for child care design, construction and renovations projects. THE GSA resource for child care design, construction and renovations projects. What is the Child Care Center Design Guide?

78 Property Managers conduct monthly child care inspections using this checklist. Property Managers conduct monthly child care inspections using this checklist. What is the Child Care Monthly Checklist?

79 Used to prevent rotting, if playground wood structures have this chemical it must be removed and replaced. Used to prevent rotting, if playground wood structures have this chemical it must be removed and replaced. What is CCA- treated wood?

80 I use this to respond to maintenance service calls to tighten bolts on the playground? I use this to respond to maintenance service calls to tighten bolts on the playground? What are MAN HOURS on the O&M contract?

81 Public Buildings Service Thank you!

82 Public Buildings Service Questions?


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