2 Today’s Agenda Cal Grant Application Basic Eligibility Requirements The Cal Grant ProgramsGPA CalculationThe Community College’s RoleCal Grant PaymentsWebGrants SystemRead Agenda
3 Cal Grant ApplicationFAFSAGPA Verificationdeadlines
4 Cal Grant Application Can be submitted by paper or online FAFSAGPA Verification FormCan be submitted by paper or onlineStudent must list CA school on their FAFSAMust complete the applicable year FAFSA for which they are applying.Must be completed by paper or electronically by institution.CSAC received 72,000 paper forms for March 2nd, and about 7,000 for Sept 2nd deadlinesThe Cal Grant Application has 2 components…Both must be completed by the deadline for which the student is applying.A lot of students who are already attending college will have their GPA submitted by their College, and the student would not have to send a GPA Verification. But it is the students responsibility to ensure their GPA is submitted.A college cannot submit a GPA for a student that does not meet the minimum unit requirement, in that case, the student is responsible to have their HS or another college submit their GPA or sign a GPA Verification form.
5 Cal Grant Application Deadlines March 2nd, 2012September 2nd, 2012Students attending any eligible school can applyOffers Cal Grant A, B, and CEntitlement and Competitive awards offeredOnly for students attending a California Community College (CCC)Students must be enrolled in the CCC by Sept. 2nd to be consideredOnly Cal Grant A and B offeredOnly Competitive awards offered
6 AB 131 Dream ActAllows students who meet AB 540 criteria to receive Cal GrantsSigned into law in October, 2011Cal Grants for the school yearFor entitlement candidates onlyMust meet all other Cal Grant requirementsOn-line application will be opened January 2013 to gather FAFSA like informationThe provisions of Assembly Bill 131 (AB 131) will allow certain non-resident students, including undocumented students, to receive Entitlement Cal Grant awards if they meet all other Cal Grant eligibility criteria.AB 131 Cal Grant participants will have to meet the same eligibility criteria as have been in place for AB For all of the following, AB 131 students must:have attended a California high school for a minimum of three yearsgraduate from a California high school or pass the CHSPE or get a GEDfill out an affidavit affirming that the student will apply for US residency as soon as possible.meet all other Cal Grant Entitlement or Transfer Entitlement eligibility criteria.
7 Basic Eligibility Requirements for cal grant program
8 2012/13 General Cal Grant Eligibility Requirements California residentU.S. citizen or eligible non-citizenMeet Selective Service requirementsAttend an eligible California SchoolNot owe state or federal grant repaymentNot in default on a student loanNot have earned a BA/BS degreeMaintain Satisfactory Academic ProgressNot incarceratedBe enrolled at least half-timeMust have a Social Security numberSome of the general Cal Grant requirements are the same as for federal title IV eligibility. All Cal Grant recipients, whether they be Entitlement or Competitive, new or renewal recipients, need to meet these requirements. The one exception is for students receiving TCP benefits, but we will discuss that later.As most of these requirements are also necessary to verify for federal aid, they may be very familiar to you; nevertheless, we will go over four of the requirements in the next few slides.8
9 Attending an Eligible School School of attendance must be located in CASchool must have a valid Institutional Participation Agreement (IPA) with the CommissionIf school loses eligibility, CSAC will notify the studentsIn order to receive his or her Cal Grant, a student must be attending an eligible Cal Grant school in California (or one with whom that eligible California school has a consortium or contractual agreement).Of all the postsecondary schools in California, about 400 have valid IPAs with CSAC.If a formerly eligible school loses eligibility, CSAC will need to inform its Cal Grant recipient students that to continue using their awards, they will need to transfer to an eligible school.9
10 New Cal Grant Renewal Requirements Senate Bill 70Requires renewal Cal Grant recipients to meet the same maximum income and asset ceilings that initial Cal Grant recipients must meet.Requires renewal Cal Grant recipients to meet the same financial need requirements that initial Cal Grant recipients must meet.
11 Financial Need Requirement New and Renewal Students must meet same Financial Need requirementsCalculation:Cost of Attendance (COA)–Expected Family ContributionUnmet Financial NeedCal Grant ACal Grant BCal Grant CMust have a minimum financial need of at least the maximum Cal Grant A award amount +$1,500Must have a minimum financial need of at least $700Must have a minimum financial need of at least the maximum Cal Grant C award amount +$1,500
12 New Cal Grant Renewal Requirements What was the old renewal need?All Grant types-- $100What is the new renewal need under SB70?Cal Grant A- Cal Grant A award amount + $1,500Cal Grant B- At least $700Cal Grant C- Cal Grant C award amount + $1,500
13 Entitlement vs. Competitive The Cal Grant ProgramsEntitlement vs. CompetitiveCal Grant ACal Grant BCal Grant C
14 Entitlement vs. Competitive HS Entitlement ProgramCompetitive ProgramOffers Cal Grant A & BFor current HS Seniors or recent HS graduatesMust submit HS GPA and graduate on or after July 1st, (for AY)Unlimited number of awardsOffers Cal Grant A, B, and CFor all students who do not meet Entitlement criteriaMaximum number awards11,250 for March 2nd11,250 for Sept. 2ndTotal of 22,500 awards each year
15 Cal Grant A Low to middle income students Below income and asset ceilingsHave financial needGPA minimum (3.00 H.S. or College)AA and BA programs onlyMaximum annual award amountsCan be used for tuition and fees onlyCommunity Colleges – Not paid, but held in reserve15
16 Cal Grant B Very low income students Below income and asset ceilings Must have at least $700 in financial needGPA minimum 2.00AA, BA/BS and Certificate program sAt a Community College, students can receive up to $1,551 annually.Cal Grant B Entitlement awards provides low-income students with a living allowance and assistance with tuition and fees. Most first-year students receive an allowance of up to $1,551 for books and living expenses. After the freshman year, Cal Grant B also helps pay tuition and fees in the same amount as a Cal Grant A. For a Cal Grant B, your coursework must be for at least one academic year.Full Time Attendance6-8 Sem. Units$776/per semester¾ Time Attendance9-11 Sem. Units$582/per semester½ Time Attendance12+ Sem. Units$388/per semester16
17 Course Requirements Cal Grant B Programs must be one academic year or longerThe program mustresult in the award of a certificate, an associate or a bachelors degreerequire at least 24 semester units or the equivalent, ora program of study that results in eligibility for transfer from a community college to a bachelors degree program.
18 Cal Grant C Low to middle income students Can be used for tuition & fees and books & suppliesNO GPA RequirementAA and Certificate programsMaximum annual award amountsTuition and Fees - $2,592At private vocational schoolsBooks and Supplies - $576At private vocational schools andCommunity collegesCal Grant C awards help pay for tuition and training costs at occupational or career colleges. This $576 award is for books, tools and equipment. You may also receive up to an additional $2,592 for tuition at a school other than a California Community College. To qualify, you must enroll in a vocational program that is at least four months long at a California Community College, private college, or a vocational school. Funding is available for up to two years, depending on the length of your program.18
19 Course Requirements Cal Grant C The student must be accepted into:a technical/vocational course of study of four months or longerRecipients must be enrolled in and pursuing an eligible technical/vocational program.
20 Transfer Entitlement Awards Transfer from a CCC to a bachelors degree granting school during academic yearGraduated from a California high school after June 30, 2000.Under age 28 by the end of the year for which they are applyingMinimum GPA of 2.40Earned at California Community CollegeBased on at least 24 semester unitsEnrolled in a bachelors degree program at a school that offers bachelors degrees** Only offered for March 2nd deadline20
21 The Community College’s Role GPA submission/calculationStudent enrollment
22 Cal Grant GPA Calculation Regular CC GPA Calc.Reestablished CC GPA Calc.Must have 24+ semester units (or equivalent)Calculate all college work completedInclude all coursework for which grades are known to the official reporting the GPA that are accepted for credit at the schoolFailing grades must be included.A reestablished community college GPA is calculated on at least 16 but less than 24 semester units or the equivalent.A reestablished GPA is good only for Competitive Cal Grant B consideration.Only a California Community College may submit a reestablished GPA.
23 Cal Grant GPA Submission Must be submitted using WebGrantsCan be submitted by batch or individuallyFile specifications are available in the “Help” menu of WebGrantsGPAs must be submitted by March 2ndContact Tabitha Frost with any issues or questions about the GPA submission process.
24 This list can be submitted as a large batch file. The Community College will send CSAC a list of all students enrolled at their campus for the Fall term.This list can be submitted as a large batch file.In the event a student was not included in the batch, CC’s can also add student’s individuallyEnrollmentStudents applying for the September 2nd deadline must complete their FAFSA as well as their GPA Verification.Since this deadline is for CCC student’s only, they must also be enrolled in a CCC to be considered.
25 Enrollment File Upload Process File Specifications Must be a “.txt” file for a successful upload.
26 Supplemental payments Cal Grant PaymentsTerm advancesSupplemental payments
27 Cal Grant Term AdvanceCSAC will send a Cal Grant Advance payment at the beginning of each term.The current term advance amount, will be 95% of the reconciled funds reported by your institution for the same term from the prior year.
28 Cal Grant Advance In the 2010/11 AY, Fresno City College reconciled $150,000 in Fall 2010$130,000 in Spring 2011In August of 2011 (start of the AY), CSAC sends a Fall Term AdvanceFall Advance in the amount of $142,500In January of 2012 (start of the Spring 11/12 Sem.), CSAC sends a Spring Term AdvanceSpring advance in the amount of $123,500
29 Cal Grant Supplemental Payments Institutions will report student payments in WebGrants, and use their Term Advance to pay students.Additional Funds are sent to institutions if needed on a weekly basis.Unused funds will be invoiced at the close of the Academic Year.The 2011/12 AY will close December and invoices will be sent in January.
31 Cal Grant RosterThe Roster provides the following information for each student…..Student InformationAward DetailsPayment InformationHolds (if applicable)The Cal Grant roster also allows you to make payments or adjustments
32 Reports In the Data Transfer menu of WebGrants Click “Report Download” Select the Academic Year you wish to viewSelect the “Report Type”Click “GO”
33 Rejected Section Accepted Section Accept/Reject ReportRejected SectionThis report provides confirmation that each transaction was accepted.Any transaction that failed edits, will be in your Rejected Section.The Rejected Section will always display as the first section if there are any rejected transactions.Accepted Section
34 Monthly Payment Activity Report The Monthly Payment Activity Report (MPA) is kind of like your Cal Grant Bank Account.The MPA Report shows detailed data regarding the payments CSAC has sent to your institution and the reconciled payments you have made to studentsThe bottom of the report provides the Year-To-Date activity broken down by term and payment type.
35 Disqualified Renewal Students Report Renewal students who do not meet the new Renewal requirements will be listed on this report.This report providesSSNLast NameFirst NameCSAC ID numberISIR TXN numberProgram CodeAward AmountIncome/Asset year usedDisqualification Reason