Presentation on theme: "East Yorkshire Historic Churches Trust Putting historic churches of East Yorkshire on the map www.eychurches.org.uk Raising Funds 2pm 15 th November 2008."— Presentation transcript:
Matthew Chapter 6 verse 28 Consider the lilies of the field, how they grow; they toil not, neither do they spin; And yet I say unto you, That even Solomon in all his glory was not arrayed like one of these
Mr Micawber chapter 12 David Copperfield Annual income twenty pounds, annual expenditure nineteen nineteen six, result happiness. Annual income twenty pounds, annual expenditure twenty pounds ought and six, result misery.
Income 1. Committed weekly/monthly/annual payments regardless of attendance at church 2. Reclaim of tax on such payments 3. Gift Aid envelopes 4. Cash collections 5. Payments into safes by way of donations or payments for leaflets etc 6. Fund-raisers eg Harvest Festival suppers, raffles, Songs of Praise 7. Donations 8. Bequests
Essential questions 1. What are you raising money for? Identify what it is and tell people. 2. How much will the item itself cost? 3. How much do you hope (realistically) to make from the fund-raising event? Note the £1,000 rule. 4. How much will it cost you to run the event? 5. How much money will you have to pay upfront? Do you have that money? How much strain will it be on you and your finances to make that commitment?
Essential questions 6. How realistic are your prices? 7. Who are your targets? Local people? Friends? Relatives? Work colleagues? People in the same political party as you? People who live outside the area? 8. How do your prices reflect your target group? 9. What is different or attractive or new about your fund- raiser? 10. How far is this really an enterprise to draw people into worship or to build the community? How far is it aimed at raising money? 11. If its an activity, is it: 1. Something people want to do and 2. Something for which they are willing to pay? People are usually willing to pay for entertainment, social activity, and food and drink.
Schemes for raising money regularly 1. Gift Aid schemes – what are they? 2. Putting out Gift Aid envelopes with pens 3. Addressing those who do not attend church 4. Restricting schemes to those who are part of the congregation 5. Schemes for meeting the expenses of running the church as a place of worship 6. Schemes for meeting the expenses of the fabric of the building 7. Schemes for special purposes
What if your church is in a village and attendance is low? One answer - increase the congregation – a major, separate, topic, not the subject of this workshop, but we can play our part: 1. Open your church more and leave it open, at least during daylight hours 2. If you have enough congregation members who could do so, think about asking them to give tours 3. Go to church regularly 4. Take a friend 5. Smile at people in church 6. Take part in wider initiatives, E.G. Back to Church Sunday 7. Welcome newcomers 8. Involve them in ongoing church events 9. Dont ask them immediately to become treasurer
Another answer - increase the congregations giving 1. Fill in the Gift Aid forms 2. Make it easy for the congregation to do so 3. Take a collection at every service 4. Station people at the church doors with plates at the end of big services 5. At charity dos leave plates strategically placed with free material such as leaflets or information sheets about the church
Another answer - increase the congregations giving 6. Make sure the Gift Aid tax is reclaimed 7. Make sure it is reclaimed as soon as possible during the tax year 8. Make your contribution by STO or DD and then it will be less painful to part with it, and the church will have a regular contribution (whether weekly or monthly or annually), even if you cant make it to church
Another answer - increase the congregations giving 9. Consider what you could buy with what you give to church E.G. Whether it would pay for a drink/magazine/Sunday papers/night out etc – and whether you are happy with your own level of giving 10. Encourage others to do likewise 11. Consider what it costs to run the church as a place of worship
Another answer – is your money working for you? You might find the following helpful: 1. How much is in a non-interest-bearing account? 2. Could you transfer the balance into an interest- bearing account? 3. Do collections get banked soon after receipt? 4. CBF accounts – deposit v shares 5. CAF accounts 6. Try using easyfundraising.org.uk
What Bridlington Priory website says about easyfundraising.org.uk Bridlington Priory can benefit financially when you buy goods using the internet. We are signed up to easyfundraising.org.uk, a facility that ensures that whenever you buy goods from a huge range of suppliers - from Tesco to Harrods, and from Amazon to B & Q - they will make a donation to Bridlington Priory funds. What's the trick? There is none. The suppliers use the scheme as a way of promoting their goods online, and offer the Priory discount on every item sold. Doesn't it cost me? No. The goods you buy cost exactly the same as if you had visited the supplier's web site without going through easyfundraising.
What Bridlington Priory website says about easyfundraising.org.uk You just click the Shop Online button in the Internet group down the left hand side, and be prepared to be amazed. Just think of something simple you would like to buy to try it out - a book or a CD or a holiday for 2 in Totnes - register as a user with your email address and a password, select Bridlington Priory Church as the organisation you wish to support and you are off. You don't believe it? Have a go. Bridlington Priory can benefit financially when you search the internet. We are signed up to easysearch.org.uk, an organisation which raises funds for organisations when its facility for searching the internet is used. If you click the Search Internet button in the Internet group down the left hand side, you enter easysearch, which uses Yahoo, the world's 2nd largest search provider. When you use easysearch to search the web, they pay Bridlington Priory about one penny for every search.
Another answer You may not be able to raise enough money either to run the church as a place of worship or to meet any major renovation or alteration projects without the assistance of people who do not attend church. So, consider addressing: Villagers who do not attend church Outsiders
Why should/would they contribute? Some of the following reasons apply whether you are trying to raise money for the fabric fund or the general fund: 1. The village church is usually the largest, oldest, most beautiful and most important building in the village. Most people do not want to see their village church close or become derelict. 2. Most people want to have the option of getting married in their own village church and of their funeral being conducted there. Many want their children christened there. 3. Many people want to be able to visit the church where they or members of their family (even distant relatives) were baptised, married or buried, and they dont want to see it closed or derelict. Often such people are happy to contribute even if they unlikely or unable to visit.
Why should/would they contribute? Some of the following reasons apply whether you are trying to raise money for the fabric fund or the general fund: 4. If the church isnt supported as a place of worship, then it will eventually close and there will be no clergy available locally to conduct funerals, even if the villagers want a service at the crematorium and do not wish to have the ashes interred in the churchyard. 5. Some want to give money towards their village church provided no one pressurises them into attending services. 6. Entertainment/tourism/leisure activities/heritage. 7. A break away from home. 8. Loyalty to you as the organiser.
Gift Aid Scheme – Driffield version This scheme was expressly designed to draw on Driffields regular supporters (Electoral Roll members). It was built on progress made as a deliberate choice, but could equally be built on positive plans for the future without a track record.
Gift Aid Scheme – Driffield version The scheme ran over a month. It was launched at a Church service with a sermon on giving being preached. The letter, leaflet and card were then sent out. Four weeks later a further sermon was preached and a date was given for pledge cards to be returned. The result was a 40% increase in pledged giving. Mike Smith did this after he had been in post 18 months following the 40 days of Purpose. The 40 Days of Purpose is an American idea which gets the whole church looking at its reason for being. During the forty days nearly the whole congregation read a book "The Purpose Driven Life", there were five sermons preached on the topics raised and the house groups met to discuss issues raised. Driffield had nine house groups meeting for the first time and over 90 people in them. Driffield now has seven house groups and around 75 regular members. The leadership was chosen by Mike Smith and each follows the same curriculum which is tied into the Sunday themes. In fact every activity from Sunday worship, Sunday School to House Groups and TOTs (Driffields pre-school group) work on the same material so that all are interlinked.
Pledge Draft The Parish of All Saints, Driffield & St Marys Little Driffield I wish to pledge my support to All Saints and St Marys Churches through regular giving. I would like to pledge…………………….weekly/monthly I wish to contribute by the following means:- Weekly envelopes Monthly Direct Debit Quarterly Direct Debit I wish to gift aid my giving Name: Address: Tel. No. Signature: Date: Please complete the form as fully as possible and return it in an envelope. Only the stewardship recorder will see this information and it will remain confidential in an envelope. Only the stewardship recorder will see this information and it will remain confidential
The Stewardship Draft A Vision for All Saints and St Marys and how it is funded Introduction When I took over as Vicar here in Driffield (Great and Little), the Church Council had this view of our churches. They believed there was:- A longing to grow spiritually and numerically A willingness to change under leadership A readiness for new initiatives A desire to be active and involved as Christians together A diversity in churchmanship available to work towards common goals A commitment to support a new vicar in prayer and practical action
The challenges… They also saw a number of challenges and needs… A need to broaden our age-range A need to reach out to newcomers in the town A need to hold together the diversity within our congregation and make it a strength A need to develop more weekly activities including house- groups, Bible Study and pastoral care & support A need to renew our vision for mission in all its aspects Quite a challenge when seen as a whole!! But we have begun. Sometimes it is difficult to see what has been achieved.
Progress so far… So what have we achieved so far? Our service pattern has developed to offer more choice Average numbers are up on Sundays, with most growth coming from the younger end of the spectrum Attendance at special services over Christmas showed a healthy growth in numbers Sunday School has grown 40 days of Purpose has drawn over 80 people into house-groups which are continuing Fellowship has begun to draw people closer together A Pastoral Care Scheme is being planned at the moment David Phillips is now an approved Mission and Evangelism trainer which will help our outreach A monthly healing service is being introduced Our church is open and stewarded on a regular basis and visitors of all kinds have increased People feel welcomed into a warm, friendly, spirit filled environment This is all happening because God is calling us forward as a church. Quite where He is ultimately leading us I am not yet sure – that vision will come to us as he leads us on.
Other plans and ideas... Other things that we have discussed at PCC which will have an impact on our church buildings and also our life as a church are these… Development of the back of church to create an information, sales and reading area and an improved refreshment area Upgrading of the lighting system Refurbishment of the Church Rooms to create a resource for ourselves and for outreach Remodelling of the Church Hall with link to the Church and Disabled access and toilet facilities I am excited about the future of our church and of the future of the Churches Together in Driffield. However, there is another challenge to us and it is this. If we are to continue to grow and develop as a church family and also develop our facilities, we will need to consider the financial implications.
What does it cost to run our church? Currently our annual budget to run the life of our church costs;- c. £65,000 This is spent in the following areas:- Quota£38,000 Salaries£2,000 Insurance£4,500 Heat and Light£2,500 Repairs£5,000
What does it cost to run our church? Administration and expenses£5,500 Church Room expenses£1,500 Sunday School and Youth Group£1,000 Mission giving£5,000 By far the biggest part of this cost is the Quota. This is not some strange tax on our church. It is our share of the budget for the mission of the Diocese. The entire quota collected from Parishes goes to pay for the clergy – their salaries, pensions, training and housing. What we pay in quota we get back in the form of a Vicar (only you can judge whether it is value for money or not!). And right now we get a Curate for free…
Where does the money come from? Currently our expenditure is funded by the following: Gift aided and stewardship giving£31,255 Sunday cash collections£6,581 Sub-total£37,773 (57%) The other £28,701 (43%) comes from fees, donations, fund- raising and other collections. In other words, we only fund 57% of what it costs us to run our church. In fact, we dont quite cover the cost of the quota ourselves from regular giving. This makes it very difficult to plan
Where does the money come from? Currently 50% of that stewardship money comes from just 22 people and over half of our regular givers contribute less than £1.50 per week. If we are to continue to grow, the challenge facing us is to try to cover all our regular costs through regular committed giving, to release other income for development of other things. Putting it bluntly, we pay for what we see as important in our church and then encourage others to support the physical development of the buildings etc. which will benefit the wider community as well. For this, we will also be able to attract grant aid. At some stage this year we will be approaching everyone with ideas about the back of church and the halls etc.
The challenge to each and every one of us… The question we have to ask ourselves is this. At the offertory each week we say, All things come from you, and of your own do we give you. But what does our own level of giving actually say about us and our relationship with God? Is our giving realistic in terms of… An expression of gratitude to God Our commitment to Christ Recognition that all things come from God Using our lives, gifts and possessions in Gods service Sharing in Christs mission to the world
The challenge to each and every one of us… There are many ways of thinking about giving. However we would encourage everyone to consider Proportionate Giving. This is where we set aside a regular proportion of our income to give as a thanks offering to God.
The place of a thanks offering… The features of this way of giving are that:- Giving is set aside at the beginning of the week or month Giving is set aside before other expenses are met Giving is based on gratitude and not on what is left Giving is based on what can actually be afforded Giving is based on how much we feel we wish to commit to God. St Paul wrote to the Corinthians in 1 Corinthians 16.1&2 – Now about the collection for Gods people: do what I told the Galatian churches to do. On the first day of every week, each one of you should set aside a sum of money in keeping with his income Regular giving enables us as a church to plan more efficiently. Regular gift- aided giving enables us to recoup an additional 28% from the Inland Revenue without further cost.
The place of a thanks offering… We are asking everyone at this point in the year to consider their own level of giving and to commit to regular giving through envelopes or direct debit and, if they are a tax-payer, to consider gift aiding their giving in the hope that we can resource our church from the commitment of existing members. Please think about your own giving… Please pray about our church and the part you play in it…. Please commit to regular pledged giving by completing the enclosed pledge and returning it on Sunday March 5th (The first Sunday of Lent) when we shall be holding a special Stewardship service. May God bless us as we move forward with him as His church here in this place. If you have any questions about anything in this leaflet, please give either Mike Smith, Dave Phillips or Doug Longbottom a ring. We may not know the answer (!) but we will do our best to help you.
Stewardship Letter 13 February 2006 We are writing to you to bring you up to date with what is happening at All Saints and St Marys as someone who is currently on our Electoral Roll. Sometimes when we are part of an active church it is difficult to stand back and see just what has been happening. The leaflet is designed to look back to the beginning of my time at Driffield and recall what the PCC saw as the challenge to all of us (including me!), to give a progress report on what we have achieved so far and to look to the future as far as we can. We also hope, that, as a result of reading this you will not only appreciate what it is we are trying to do, but also consider what part you might be able to play in planning for the future of our churches.
Stewardship Letter We hope that, if you feel you can support us, you might be able to return the enclosed pledge either in person to one of our services or by handing it to another member or popping it in the post. These pledges will be presented as part of our offering on March 5 th, the first Sunday in Lent and we will be letting everyone know the resulting total via the Magazine and the Weekly Notice sheet. Thank you for your support in the past. Please pray for our future together and for the part you might play in planning that future. With all best wishes on behalf of the PCC, Rev. Mike Smith
Gift Aid Scheme – village version The Purpose of the Gift Aid Scheme Can be used for anything E.G. fabric, special purpose, but this is for the running of the church as a place of worship – household expenses 1. parish share/quota 2. insurance of the church 3. clergy expenses 4. heating and lighting 5. annual elements to go towards meeting the cost of big capital elements such as replacing the boiler,
Gift Aid Scheme – village version The Purpose of the Gift Aid Scheme 6. inspection of and cleaning out of the gutters twice a year 7. minor repairs and maintenance of the fabric 8. parish magazines, cost of organists 9. inspection and maintenance visits for the boiler, electrical equipment, fire-fighting equipment, musical instruments 10. postage, stationery 11. money to be given away
How the scheme works 1. Five-year scheme 2. It assumes that income decreases over the five-year period and expenditure increases. Ideally they match perfectly in Year 3. 3. Therefore, the scheme will not work unless the income raised in Year 1 exceeds the average income by a sufficient sum to meet the anticipated in Year 5, and unless the income raised in Year 2 exceeds the average income by a sufficient sum to meet the anticipated in Year 4. 4. In addition, it will not work unless the surplus raised in Years 1 and 2 is actually retained and applied to meet those deficits in Years 4 and 5. 5. You must expect income to go down over the five-year cycle, and expenditure to rise over the five-year period. 6. You must calculate what you actually need.
Example of Gift Aid Cycle (1) 2000 - 04 and (2) 2005 - 09 Net GA v parish share
The pattern of reduction in income over the last five-year cycle 2000-2004
Calculating the 5-Year Plan 1. Calculate your probable revenue costs for Year 1 Calculate your ACTUAL REVENUE (not CAPITAL) costs for last year and increase them by 5-7% where appropriate. Insert the resulting figures against the headings which are relevant to your parish from the following example:
Calculating the 5-Year Plan 2. Calculate your probable capital costs for next 5 years What should you put aside each year for e.g. replacing or repairing your boiler? E.g. c. £1,000? As opposed to major restoration e.g. of the tower, which will require special fund- raising efforts. Then increase that figure by 7% pa over the 5 years and add the resulting figures together. Example
Calculating the 5-Year Plan 3. Calculate your forward projection of your first-year budget over the next 5 years Take your 1st year revenue budget total. Apply the appropriate overall average inflation rate to it. Add it to the total 5-year capital budget. Divide by 5. Example
Calculating the 5-Year Plan 4. Calculate your average yearly direct-giving requirement Your average yearly parish requirement is the last figure you calculated. To reach the figure you need to attain from your direct-giving campaign, you need to deduct elements of Parish Income other than from Direct-Giving (fees, lettings, events, etc). The resulting figure is what you should try to attain from your direct-giving campaign, on the assumption that you will reclaim tax on all the money given. In this example, if the income for the previous year was identical to that calculated as the average yearly direct-giving requirement (irrespective of tax), and all the donors pay tax, you should be able to reclaim tax of £2,000, and you can aim at an average yearly direct-giving requirement of £7,500.
Calculating the 5-Year Plan 5. Calculate your average yearly direct-giving requirement N.B. 1. The tax reclaimed relates to the previous tax year. 2. There are special rules about the date from which that year runs. 3. That date may be affected by the Churchs year end. 4. You can only reclaim tax where the donor pays tax. 5. The tax rates may change and, although the tax reclaimable has been frozen at 22p notwithstanding changes in the basic tax rate, the freeze is not expected to last beyond about 2011.
PART IV THE AVERAGE YEARLY DIRECT-GIVING REQUIREMENT Example
Calculating the 5-Year Plan 6. Calculate your target direct-giving requirement in Year 1 It is sensible to expect that receipts in Year 5 will be half of the receipts in Year 1. A rough and ready way of working out how much you need to raise in Year 1 is to assume a reasonably even drop over the five year period. Income in Year 3 should be average i.e. 20%. Example The parish in this example should aim to raise some £21,000 in Year 1 of the cycle
Simplified Gift Aid: Letter 1 to New Contacts Dear For the past ten years St. Andrew's Church, Bainton has been running a scheme called the Parish Covenant Funding Programme, which has transformed the finances of our church. However, the cost of maintaining the work of the church in the parish, its ministry and its building will continue to increase over the next few years and will become urgent unless tackled now, but the problem is one which together we can surely overcome. Securing the future of our church in the parish is a responsibility that we all share and, as members of the parish, only we can provide the solution. There is no outside source of funds to help us. Your church council has therefore decided that during this month and next we shall re-launch the well-proved scheme of planned giving. By doing so we will ensure that the church's income will be sufficient to meet our carefully budgeted commitments and will allow for inflation for some years ahead. During the course of the next few weeks we shall do our best to explain to all those who regard St. Andrew's as their church, what we are aiming to do, why it is necessary, and how best each family can help.
Simplified Gift Aid: Letter 1 to New Contacts We would like to invite you to a buffet supper, which will be held in the Village Hall at 7.30 p.m. on Friday 11th February, 2005 so that you can hear at first hand about the scheme. Please return the acceptance slip below, to Liz Dewsbury (Campaign Secretary), to help us with numbers for catering purposes. We look forward to seeing you then. Yours sincerely, Freda GrantMargaret Wells Churchwardens............................................................................................................................................ Please return to Liz Dewsbury, Campaign Secretary, Glencoe House, Main Street, Bainton or ring her on Tel: 217592 Please reserve............................ places at the buffet on 11th February 2005
Gift Aid: Incumbents letter of invitation Dear Friends, The sending out of your invitation to the Buffet evening gives me the welcome opportunity to write a few lines and say how very much I hope you will make a special point of coming. Really local occasions like these, when we can all meet each other, informally and unfussed, seem to occur less often than they used to. Of course this Buffet evening also provides a valuable opportunity for two speeches explaining the scheme about which the Churchwardens wrote to us all last week. We do want you to hear all about it at first hand and to receive your copy of the specially produced leaflet. The buffet evening is being held on Friday 11th February 2005 in the Village Hall. Members of our buffet hosting committee will try to contact every family who has been sent an invitation to check if they will be attending and to find out who may need a lift. In the meantime it would be an enormous help if you would send the reply card (by hand or by post) to Liz Dewsbury, who is the campaign secretary, so that we may have an early indication of numbers. I look forward very much to this special evening together. Yours sincerely, John Tallant
Simplified Gift Aid Scheme (Thwaites) – Letter 1 Churchwardens Dear Re: Parish Gift Aid Scheme - St. Andrew's Church, Bainton You will remember that five years ago you kindly agreed to contribute regularly to the upkeep of the church and it is no exaggeration to say that the scheme revolutionised the finances of St. Andrew's. However the scheme was only planned to last five years and the promise you made in 2000 will run out on 31st March this year. We still have an ongoing responsibility to ensure that the work of the church in the parish, its ministry and its building continues and we can be certain of one thing; those costs are not going to fall. Securing the future of our church is a responsibility we all share and as members of the parish only we can provide the solution. There is no outside source of funds to help us. Thank you very much indeed for your generous support over the past five years but we are now asking you to renew your commitment. We are not necessarily asking you to increase the amount you give. Some of you will not be able to maintain it for various reasons, some of you may be able to increase your contribution and naturally we would be very pleased if this were the case. As a result of changes made by the Chancellor four years ago the covenanted giving scheme has been replaced by the much simpler "Gift Aid" Scheme. The only information required for Gift Aid is your name and address and a statement that you want the parish to reclaim tax on all your donations. You do not have to supply your National Insurance number or details of your tax office. As before you can pay by bankers order, cheque or by using the free will envelopes.
Simplified Gift Aid Scheme (Thwaites) – Letter 1 Churchwardens If you pay Income Tax, using the Gift Aid Scheme means that we can reclaim from the Inland Revenue the 22% basic rate tax, which you have paid. This significantly increases the value of your contribution. For example £3 given weekly totals £200 per annum with the tax reclaimed, rather than £156. Can we therefore ask you to consider renewing your existing giving at an amount your present financial circumstances permit? As before there will be a buffet evening at 7.30 p.m. on Friday 11th February 2005 in the Village Hall for those who are unfamiliar with the scheme but if you would like to come along you will be very welcome. Will you please let the campaign secretary, Liz Dewsbury Tel: 217592 know if you intend to be there. Yours sincerely, Freda GrantMargaret Wells Churchwardens
Letter to accompany Brochure to non attendees of buffet Dear I am writing to enclose your copy of the leaflet, which we distributed to everyone present at the Buffet Information Evening. The evening was an enjoyable, informative occasion at which Margaret Wells and Sue Adamson explained why it was necessary to continue with this Gift Aid programme and described in some detail how the plan will work. As you will read in the leaflet, members of our Campaign Committee plan to visit families in the course of the next four weeks. This is an immense task for us and we would be very grateful if you would help us by reading your copy of the leaflet carefully and welcome your visitor when he or she calls. Yours sincerely, Liz Dewsbury Campaign Secretary
Gift Aid Declaration St Andrew's Church, Bainton. Parochial Church Council Full Name:……………………………………………. Address:………………………………………………. ………………………………………………………… …………………………………Postcode……………. I am a tax payer and want the Church to reclaim tax on all my donations} I am a none tax payer } please delete as appropriate I note that I should tell the Church if I do not pay an amount of tax that at least equals the tax the Church will reclaim on this donation Signature……………………………………………. Date………………………………………………….
Gift Aid Declaration How to pay your gift:- By Bankers Order: please complete Bankers Order form as well as the above declaration. By Cheque payable to Bainton Parochial Church Council By regular cash: this needs to be recorded by us and we shall send you a supply of envelopes for the purpose As a one-off gift: please use one of the special envelopes with the declaration printed on it. Complete the declaration on the envelope and put your cash or cheque in that envelope (ask your visitor)................................................. Gift Aid adds a bonus to any money you give to a Church. Charitable causes can reclaim tax already paid on donations made under the Gift Aid Scheme, for every £10.00 you give we can claim an extra £2.82 from the Inland Revenue. The giver must have paid a tax amount that at least equals the tax being reclaimed on the donation. UK tax paid on income, capital gains and savings all qualify. The Church will regard your gift and declaration as confidential. Thank you
Standing order form Bankers Order To the Manager,...................................................Bank plc Bank Address: …………………………………………….... ………………………………………………………........................................................................................ Please pay to Account Name: Bainton Parochial Church Council Account Address: Barclays Bank plc, Market Place, Account Sort Code: 20-43-47 Account Number: 60959715 The sum of: £………………..……………………………….. Commencing on date: (please enter date after 5th April 2005)...............................................................and a like sum
Standing order form Monthly on the ………........day of each subsequent month until further notice or Quarterly on the …………..day of each subsequent third month until further notice. or Annually on the ……….......day of …………............ until further notice This order cancels previous instructions in favour of Bainton Parochial Church Council Signed:.............................................………………………………. Address:..................................................................................................................................................................................................... Account name:…………………………………………………….. Account number:………………………………………………….... Sort Code:..............................
Thank you letter Dear Parish Funding Scheme I am writing to thank you warmly for your generosity in supporting our Parish Funding Programme. Our committee has nearly completed all its visits. There has been a generous response on the part of parishioners which has been very encouraging and means that we shall be able to continue the work of our Church. As you will know the new scheme begins on 6th April 2005 and the cheque which you kindly sent will be paid into the bank after that date. I enclose a Gift Aid Declaration which I would be most grateful if you could sign and return it to me. I acknowledge the amount of your Gift Intention, as I understand it, in the space provided below. Please let me know if the details are incorrect in any way. I should like to remind you that I am the person you should contact if you have any problem, or wish to change your Gift Aid or Pledge in the future.
Thank you letter Yours sincerely, Liz Dewsbury Gift Aid Campaign Secretary To acknowledge your............................................................................................... Amounting to …………………………(weekly/monthly/quarterly/half- yearly/yearly) To be paid using: Offering envelopes/standing order/cheque
Christmas Fairs – (can be in church) Embroidery Second hand lace Cloth bags (can be made at home from oddments or leftovers) Bric-à-brac Books Jumble E.G. clothes Christmas cards – home made using PCs, use a festive picture of your church. Hot drinks on site Christmas carols
Plant sales – (can be in church) Must be April-June Wide range Potted up nicely Small – N.B. people cant carry too much away If you are selling things, dont let other people come and sell plants at your fair on the basis of a share of the profits – it never makes up for the loss of income from your own produce and teas Or sell tables for others from which they can sell plants
Food stalls (can be in church) Wide range of products Cakes Puddings Scones Fruit cakes Bread Jams Marmalades Chutneys Jellies (E.G. currant, crab apple, quince) Poached quince/pears Fruit in alcohol Sloe/damson gin
Harvest festivals and Auction (can be in church) Auction off fruit and vegetables set out in the church, either immediately after the service (captive audience), or in pub later Sell simple soup and apple pie during the auction
Entertainment and social activities Events in Church Raffle, tombola; always use marquees several times over (1).Concerts in church NB people will pay to come and hear their children sing/play instruments, but are less keen to pay to hear their friends sing/play instruments, unless they really are very good Carols by candlelight in your beautiful village church Christingles Songs of Praise Own choir with/without children – carol concerts, specials like Faurés Requiem Imported soloists/orchestra? (cost) Instrumental Solo guitar Organ (unless very special organ, unlikely to raise anything) Make sure theyre not too long
Entertainment and social activities Events in Church (2).Old ciné films Very popular. In church. (3).Talks About village life, about the village, local history, about the countryside. In church.
Entertainment and social activities Events in Church (4).The mock trial - in church 1. You need a large group of 10 to 11 year-olds and at least one adult supervisor and one barrister 2. Each trial is totally unrehearsed, and the only information is the single line provided as a story e.g. the defendant is alleged to have stolen some ham from the village shop. Someone who knows the children chooses two who can act as witnesses. 3. The children take the parts of defendant, usher, jury, witnesses, family of defendant/victim and the barrister of judge and counsel for both sides. 4. The children go through a simplified version of a trial, in which the jurors appoint a foreman; the witnesses and defendant take the oath and give evidence; the judge sums up and directs the jury on the law; the jury retire and return their verdict; and there is then discussion about the appropriate sentence. 5. There is then a session in which the children can ask questions.
Entertainment and social activities Events in Church (5).Silent Auctions/Auctions of Promises With silent auctions, you organise gifts which are to be auctioned, and people bid for them by putting written bids in envelopes during the evening. With auctions of promises, individuals or companies promise to do something, which is then auctioned, either silently, or during a live auction. Anything can be auctioned e.g. Books, luxury gifts and services Farm, equine, pet products and services Dining out and cooking food for people in their own homes or delivering cooked food to their own homes
Entertainment and social activities Events in Church (5).Silent Auctions/Auctions of Promises (Continued) Raw food Health, hair and beauty products and services Holidays, leisure and sporting activities and services eg lending holiday home, tickets for cricket matches/races etc, coaching tennis Ladies & Gents outfitters Practical gifts Professional services (6).Tower Open Days If your tower is safe and access is not too difficult, you can charge for that
Entertainment and social activities Open Air Events (1).Ploughing Competitions (2).Sponsored walks, bike rides etc Each year on the second Saturday in September, there is a sponsored ride/walk, run by the Yorkshire Historic Churches Trust. Many churches are open then which would not otherwise be open. You need to obtain sponsorship, on any basis you choose: eg per church, per mile. Half the proceeds goes to the Trust (which is then spent on grants for churches) and half goes to the church of your choice. You can organise any walk at any time, and they are very sociable events. Plan the route, organise backup for those who overestimate their walking ability, and some sustenance on completion. (3).Open Gardens For this to be successful, you need lots of gardens to be open.
Entertainment and social activities Open Air Events (4).Metal-detecting There are many groups of metal-detectors keen to pay to detect across fields willing to pay for this. It requires long-term and considerable organisation. This is best done immediately after harvest. You will need to consent of the farmers not only for the use of the land for metal-detecting, and some may want to camp. There is ample potential for making money by charging for B&B and food. You must be prepared for a large number of outsiders with motorbikes and metal-detecting equipment.
Entertainment and social activities Events Outside Church (1).Pub Quizzes Find local pub e.g. Trout, Wansford Get someone to produce a quiz Sell tables of 10 at e.g. £10? per table (2).Ceilidh (barn dance) Get someone to lend the barn free of charge Or use the church itself if youve had the pews removed Charge £10 or £15 a head Get local musicians
Entertainment and social activities Events Outside Church (3).A Day at the Races This can be organised through R.N. Promotions of 12 Kingsway, Cottingham, HU16 5BA Tel. 01482 876616 Fax 01482 841215. The cost depends on the price of the bets. If the bets are £1, the cost is £145: if the bets are 50p each, the cost is £165. There are 8 races and 8 horses per race. You get people to sponsor the races – say £3 a head. You have to make the race cards, but they give you a pack and a proforma. Charge £3.50 a head, and the evening will include a pea and pie supper, supplied by Clare at the coffee shop at the garden at Picton Tel no: 01482 869522 (work) 01482 861955 (home). Plastic knives & forks and paper plates, so no washing up. People can bring their own drinks. R.N. Promotions organises the tote and everyone gambles on the outcome. Very popular and brings in lots of outsiders. The more men present, the better it works and the more money you will make. When last done, 70 takers and £700 takings.
Entertainment and social - food 1. Food and drink 1. Always charge for drinks (N.B. licence for bar, even in church), otherwise seek donations for drinks; own food; seek sponsorship/gifts of food 2. Teas etc 1. Always in demand with E.G. open gardens, any fair, plant stalls etc 3. Safari suppers 1. Get local people to agree to provide a course and charge E.G. £10 a head 2. Set up date and range of places to go 3. Themed safaris – Thai, African, Indian, Asian, Moroccan etc
Entertainment and social - food 4. The restaurant 1. Venue –in different rooms in one house, or the church itself 5. Hog-roast 1. Upfront cost c £450-600 – butcher will bring it to your venue and start cooking c 11 am. Venue? 6. BBQs 1. Supermarkets and/or local butcher and baker may well give raw materials free in exchange for putting up their logo(s). 2. Get people to bring their own BBQs. 7. Coffee mornings 1. Negligible upfront cost, venue no problem, but a lot of work and net income usually limited
Exhibitions 1. Flower Festivals 1. Considerable upfront cost; professional flower-arrangers; difficulties in including arrangements by locals and children; need to man church all day; need for Pre-view and sale of tickets; sale of flowers at the end?; can be very profitable. 2. Bygones and Family History 1. Very limited upfront cost except need for display stands; very popular, but limited revenue; photographs of village and farm life in the past, weddings etc; farm implements etc; history of the church; childrens displays; 3. Given With Love 1. Volunteers choose items which were given to them with love, which are then exhibited in the church. Popular, but limited revenue.
The large-scale event – e.g. Bainton Midsummer Music 1. Concert in church on Saturday night, matins sung by a choir on Sunday morning, and concert on Sunday afternoon 2. Local people put up outsiders as B&B, contributing profit to church funds 3. Black-tie dinner and lunch in 1996 - £20 a head – 300 people came 4. Local businesses contribute raw materials for meals 5. Local people cook and waitress 6. Local businesses contribute advertising to programme for music events 7. Contributions as articles to the programme from the rector/vicar; locals; outsiders.
The large-scale event – e.g. Bainton Midsummer Music 8. Local art gallery – Strides – art exhibition in church – 25% for church 9. Print of church – sales 10. Mugs – sales 11. Information sheets re church - sales 12. Guide book re church - sales 13. Notelets – sales 14. Postcards – sales
Publicity You must tell people about your event WELL IN ADVANCE! Local papers. Parish newspaper. Diocesan publicity officer. Your own website. EYChurches website and newsletter. Posters and flyers.
Publicity Ask local shops, businesses and libraries to put them up. Ask vicar to publicise events from the pulpit and in each service in the week leading up. Start five weeks beforehand for a major event. Ask other churches to publicise your event. Offer free tickets to local papers/newsletters as a prize in a competition: they will advertise free.
Publicity Try to get on local radio. If youre near Hull, get on the Big Screen. http://www.bbc.co.uk/humber/content/articles/2005/11/08/big_screen_contacts.shtml If you have a programme of events for the year, produce a bookmark for the congregation. Choose events which are visible to non- churchgoers - eg in the local pub
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