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© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Hotel Management.

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Presentation on theme: "© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Hotel Management."— Presentation transcript:

1 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Hotel Management

2 © Tally Solutions Pvt. Ltd. All Rights Reserved 2 2 Agenda Hotel Management –An Overview How Hotel Management Operations are Structured Tally.ERP 9 for Hotel Management Business Process Flow Primary Requirement- Hence Opportunity Tally.ERP 9- Fitment

3 © Tally Solutions Pvt. Ltd. All Rights Reserved 3 3 Hotel Management –An Overview Hotel Management An Overview ACCOUNTING & MIS REPORTS HOSPITALITY STORES/PURCHASES

4 © Tally Solutions Pvt. Ltd. All Rights Reserved 4 4 How Hotel Management Operations are Structured

5 © Tally Solutions Pvt. Ltd. All Rights Reserved 5 5 How Hotel Management Operations are Structured Hotel Management An Overview ACCOUNTING & MIS REPORTS HOSPITALITY STORES/PURCHASES

6 © Tally Solutions Pvt. Ltd. All Rights Reserved 6 6 Hotel Management- Hospitality -An Overview Hotel Management An Overview BANQUET/ CONFERENCE HALL BAR / RESTAURANT FRONT OFFICE

7 © Tally Solutions Pvt. Ltd. All Rights Reserved 7 7 Process Flow- Front Office- Room Enquiry and Reservation

8 © Tally Solutions Pvt. Ltd. All Rights Reserved 8 8 Process Flow- Front Office- Room Check-In and Check-Out

9 © Tally Solutions Pvt. Ltd. All Rights Reserved 9 9 Primary Requirement- Front Office-Hence Opportunities Category/ModuleMajor Requirement Explanation Front OfficeRoom Enquiry and Reservation Management Rooms enquiry and reservation are the major requirements for this industry. Handling the guest room enquiries via , website, walk-ins and through agents are very crucial. At any point of time, the reception should have the complete information of empty rooms and occupied rooms. Bill settlement (Invoice) While preparing the bill, reception needs to consider the different services availed by the guests. All these services need to add to the bill. The final bill should also contain the luxury tax and service tax information. C-FormThe lodges, will have to submit the foreigners information to the respective police station. The guests details has to be submitted in a prescribed form called C-Form. The C-Form contains the country, passport and visa details etc., of the guests.

10 © Tally Solutions Pvt. Ltd. All Rights Reserved 10 © Tally Solutions Pvt. Ltd. All Rights Reserved SL NORequirementTally.ERP 9Customisation/ Integration 1Room setup and labeling of rooms (Ac, Non-Ac, Deluxe etc.)Yes 2Setup service taxYes 3Setup the Luxury taxYes 4Check room availabilityYes 5Advance room bookingYes 6Capture the guests purpose of visitYes 7Guests-ledger formation for room bookingYes 8Origin information of guests- Country, Nationality, Passport No, Foreigners details etc. ) Yes 9Reservation remarksYes 10Special discount setup for corporatesYes 11Book rooms with approximate check-in and check-out dateYes 12Manage user restrictionYes 13Different modes of payments -Debit/Credit card, Gift voucher, Cash etc. Yes 14Setup the room tariffYes Contd.. Tally.ERP 9 Fitment- Front Office

11 © Tally Solutions Pvt. Ltd. All Rights Reserved 11 © Tally Solutions Pvt. Ltd. All Rights Reserved SL NORequirementTally.ERP 9Customisation/ Integration 15Guests- room check in time and dateYes 16Guests- advance collection and issue receiptYes 17 Guests- registration card 19Guests- room allotmentYes 20Generate room billYes 21Room service billYes 22Laundry service billYes 23 Check-In reportYes 24Print Check -Out bill (Invoice)Yes 25 Calculate luxury taxYes 26Calculate service taxYes 27Setup for discount mastersYes 28C-FormYes 29 Additional bed requirementYes 30Commission charges for agentsYes Contd.. Tally.ERP 9 Fitment- Front Office

12 © Tally Solutions Pvt. Ltd. All Rights Reserved 12 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Front Office SL NORequirementTally.ERP 9Customisation/ Integration 31Telephone charges (intercom telephone charges)Yes 32Other maintenance expenses managementYes

13 © Tally Solutions Pvt. Ltd. All Rights Reserved 13 © Tally Solutions Pvt. Ltd. All Rights Reserved Hotel Management- Hospitality -An Overview Hotel Management An Overview BANQUET/ CONFERENCE HALL B A R / R E S T A U R A N T FRONT OFFICE

14 © Tally Solutions Pvt. Ltd. All Rights Reserved 14 Process Flow- Bar/ Restaurant

15 © Tally Solutions Pvt. Ltd. All Rights Reserved 15 © Tally Solutions Pvt. Ltd. All Rights Reserved Primary Requirement- Bar / Restaurant- Hence Opportunities Category/ Module Major RequirementExplanation Bar/ Restaurant Kitchen Order Ticket (KOT) Preparation of KOT is very important for Bar / Restaurant. Each order from guest will be treated as single KOT. All the KOT will be send for final billing. Therefore handling of KOT is one of the major requirement. BillingKOT needs to be converted into final bill along with the waiters details and deliver to the guest. The guests will have the flexibility to make the payment immediately or he can add the bill to his room bill. Multiple payment Modes Guests can make the payment in multiple modes. The restaurant should have the flexibility to handle the same. The payment modes could be cash /debit/credit cards etc. Waiter wise KOT details Each KOT should contain the waiter name and table details.

16 © Tally Solutions Pvt. Ltd. All Rights Reserved 16 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Bar / Restaurant SL NORequirementTally.ERP 9Customisation/ Integration 1 Setup table masters Yes 2Setup item mastersYes 3Setup complementary item mastersYes 4Manage item pricingYes 5Manage KOTsYes 6Generate automatic KOT numberYes 7Print KOTYes 8Generate billYes 9Calculate service taxYes 10Calculate VATYes 11Enable user-wise billingYes 12Restaurant registerYes 13Empty table listYes 14Cash receiptsYes 15Multiple modes of payments (Cash/Cards/Coupon)Yes Contd..

17 © Tally Solutions Pvt. Ltd. All Rights Reserved 17 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Bar / Restaurant SL NORequirementTally.ERP 9Customisation/ Integration 16Cash summary (Cards/Cash)Yes 17Pending KOT detailsYes 18Table timing detailsYes 19Tables reservationYes 20 Transfer bill to roomYes 21 Calculate service tax and VATYes 22Table reservationYes 23 Manage weekend offers (price levels)

18 © Tally Solutions Pvt. Ltd. All Rights Reserved 18 © Tally Solutions Pvt. Ltd. All Rights Reserved Hotel Management- Hospitality -An Overview Hotel Management An Overview B A N Q U E T / C O N F E R E N C E H A L L BAR / RESTAURANT FRONT OFFICE

19 © Tally Solutions Pvt. Ltd. All Rights Reserved 19 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Banquet/Conference Hall SL NORequirementTally.ERP 9Customisation/ Integration 1Hall reservationYes 2Corporate price levelsYes 3Banquet hall bill generationYes 4Banquet hall registerYes 5Bill settlementYes 6Hall other expenses managementYes Contd..

20 © Tally Solutions Pvt. Ltd. All Rights Reserved 20 © Tally Solutions Pvt. Ltd. All Rights Reserved How Hotel Management Operations are Structured Hotel Management An Overview ACCOUNTING & MIS REPORTS HOSPITALITY S T O R E S / P U R C H A S E S

21 © Tally Solutions Pvt. Ltd. All Rights Reserved 21 Process Flow- Stores/Purchases

22 © Tally Solutions Pvt. Ltd. All Rights Reserved 22 © Tally Solutions Pvt. Ltd. All Rights Reserved Primary Requirement-Stores/Purchases- Hence Opportunities Category/ Module Major RequirementExplanation Stores/ Purchases Purchases of Inventory (department Wise) Inventory handling is another major requirement for hotels. Each department will have different requirement of items. Preparation of purchase order or indent, multiple supplier management, preparation of GRN and purchase Invoice are very important.

23 © Tally Solutions Pvt. Ltd. All Rights Reserved 23 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Stores/Purchases SL NORequirementTally.ERP 9Customisation/ Integration 1Item master creationYes 2Purchase order/Indent generationYes 3Goods receipt noteYes 4Purchase returnsYes 5Re-order levelsYes 6Physical stock entryYes 7Re-order level status reportYes 8Physical stock registerYes 9Inventory reportYes 10Purchase order bookYes 11Stock transfer report- Department-wiseYes 12Purchase order outstanding reportYes 13Negative stock reportYes 14Monthly sales analysis reportYes Contd..

24 © Tally Solutions Pvt. Ltd. All Rights Reserved 24 © Tally Solutions Pvt. Ltd. All Rights Reserved How Hotel Management Operations are Structured Hotel Management An Overview A C C O U N T I N G & M I S R E P O R T S HOSPITALITY STORES/PURCHASES

25 © Tally Solutions Pvt. Ltd. All Rights Reserved 25 © Tally Solutions Pvt. Ltd. All Rights Reserved Process Flow- Accounts & MIS Reports

26 © Tally Solutions Pvt. Ltd. All Rights Reserved 26 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Accounts & MIS Reports SL NORequirementTally.ERP 9Customisation/ Integration 1Receipts and paymentsYes 2Room bill settlementYes 3Multiple payment modesYes 4Bank reconciliationYes 5Bank challan preparation and printingYes 6P&L AccountYes 7Cash and Bank summaryYes 8Cheque printingYes 9Statutory compliancesYes 10Luxury tax form IVYes 11Outstanding receivable and payableYes 12Occupied room detailsYes 13Room reservation reportYes 14Empty room reportYes

27 © Tally Solutions Pvt. Ltd. All Rights Reserved 27 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 Fitment- Accounts & MIS Reports SL NORequirementTally.ERP 9Customisation/ Integration 15Room registerYes 16Billed and settled party reportYes 17Complementary reportYes 18Advanced room booking registerYes 19Current guest listYes 20Department –wise profit reportYes 21Department-wise collection reportYes 22Group companyYes 23Manage your outletsYes 24PayrollYes 25Integrate with third party applicationsYes 26Tracking monthly maintenance costYes

28 © Tally Solutions Pvt. Ltd. All Rights Reserved 28 © Tally Solutions Pvt. Ltd. All Rights Reserved Thank You For any queries please contact :- Visit :


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