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Cite Checking & Research Tools, fall 2010. My colleagues and I: What do reference librarians do? –Faculty research = most important –Admitted to a bar?

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Presentation on theme: "Cite Checking & Research Tools, fall 2010. My colleagues and I: What do reference librarians do? –Faculty research = most important –Admitted to a bar?"— Presentation transcript:

1 Cite Checking & Research Tools, fall 2010

2 My colleagues and I: What do reference librarians do? –Faculty research = most important –Admitted to a bar? 6 of 10 of us; JD + MLS –Tenure track for library faculty All but 2 of us have tenure. Publications = vital to that process Time is of the essence for us too.

3 The focus of this presentation is 2-fold. You will be wearing 2 hats as journal or law review staff members: Cite checkers, preparing papers of prominent legal authors for publication. Note authors, ie, doing original research possibly to become published authors yourselves. Your research needs depend on which hat you are wearing.

4 General library logistics Photocopy privileges? –2 copiers have access codes for journals in Bound Per & B2S; editors have codes. Carrels? –Most unreserved; some are reserved through Buildings Management, not the library Contact Ron Brown/Ref for limited exceptions Checking out books? –In your own name only Exception to the rule (ONLY for our books, not ILL) Fines? –You are responsible, here & at Bobst, unless exception #2 supra is in effect.

5 Library home page

6 General points of interest: Foreign & Intl Research link

7 Many international, foreign & comparative law guides are on GlobaLex, from Hauser Global Research Tools

8 Finding Books Start with JULIUS, the online catalog –Named after Julius Marke, in 1989; library Director from 1945 to 1982; appointed by Arthur T. Vanderbilt. Call number systems –Most call numbers here are LC call numbers & begin KF In LC classification: K = law; KF = U.S. law Its Thomas Jeffersons fault. –Call numbers for older materials begin with NYUL and are located in specific places. System created by Julius Marke, ca Separate and distinct system from LC. –SuDoc Numbers: for government documents, also in specific places. JULIUS locations are linked to library mapslinked

9 Library home page The 1 st 2 links under RESEARCH: Julius Online Catalog and Books, Journals & Databases, take you to the same screen.

10 Find Books & More

11 Search options in JULIUS = mostly clear Title = EXACT title Subject is not a good starting place

12 Subject is actually an electronic version of these 5 books. LCSHs are a controlled vocabulary used by catalog librarians when creating call numbers; counterintuitive.

13 Ex.: Author search for Reid, John Philip This book was catalogued under 2 LCSHs; #2 has many (1,015) books catalogued under it, but click on the first…

14 The 9 other books you see when you click on the link are all conceptually related to the Reid book we started with, a goldmine if your topic is the history of representative government. This is the best way to find books relevant to your note topics, once you have even one useful book.

15 If you clicked on LCSH #2, you will want to LIMIT your search…

16 Best options: Year, Location, Words in the TITLE

17 Getting your book: CALL # isnt enough: you need the LOCATION, if STATUS says it is here. Click on the location link Dont bother. Try Bobcat or WorldCat

18 The map appears in a separate window; the specific location you need is in color. NYUL quarantine Your call number, OC981.8.C5.D , would fall after the KFs NYUL call numbers wont be with the Ns in the LC system

19 FYI: levels & locations

20 More on books: If we have what you need, but STATUS = unavailable, remember: books can be recalled from faculty. –How can you tell if a faculty member has it? Overdue books can be recalled from students You can put a hold on a book at Circ Desk If we DNO, try BOBCAT, the main library catalog –Link from Julius –Register your ID there to check books out –NB: If available at Bobst Library, dont order it thru ILL Other NYU libraries –If registered at Bobst, New School checkout = OK –No check out at some NYU libraries; use ILL.

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22 BobCats home page Again, if your book is at Bobst, you must go pick it up.

23 Books, cont. Other possibilities: –Columbia Law (Diamond) Library & Fordham Law Library at Lincoln Center: How to get in? Your NYU ID card. What can you do there? Read, & photocopy; no checkout NB: Columbias Butler Library, etc, will not let you in –Other NYC law school libraries: green letter –Non-law (e.g. Butler) & non-NYPL libraries: METRO referral card –Request METRO cards and green letters at Reference

24 Only one book is necessary, not 3. Visit close to the date issued. Be sure to check the librarys catalog. –But be aware that the book may not be on the shelf despite the STATUS field info. –Link to local law library catalogs from JULIUS If you need several passes at the same time for different libraries, we are glad to oblige. NB

25 To learn what another local law library owns: click Library Catalogs …

26 (Mostly) local library page

27 Remember: You need one title that library has that we dont, for whatever reason. Once youre in, you can access anything you like. METRO Referral: on-site use only; visit w/in 2 weeks of the issue date.

28 Finding ARTICLES: Scenario #1, for a cite check First: analyze your citation: –Book chapter, or journal article? Biebers Dictionary of Legal Abbreviations will translate obscure journal abbreviations not in the Blue Book.

29 Shelved at the Reference Desk

30 NB: JULIUS will not find titles of articles, ever. –Or, usually, chapters in books, unless included in the books JULIUS record. Google Books advanced search might help JULIUS Title search for journal name –Paper, here –M-form, here –Electronic access, here + through Bobst Library Find Journals & Articles: Journal Title –Actual dates of inclusion may be more generous; check DB –NB: Not all e-journals are in PDF, or even full text Abstract or html only for very recent articles = typical –What you are searching: same as above, basically Caveat: BobCat = for older, multidisciplinary paper journals –Contents of some databases do not appear E.g., articles on WL do, articles on LN do not. Check individual databases: e.g., Ingenta, WilsonWeb. Articles, cont.

31 Find Journals & Articles

32 Ex.: Title begins with:environmental law ENVIRONMENTAL LAW

33 Titles (33) dont begin environmental law; for exact title, use Title equals (1 hit) 1 st record links to JULIUS if we have it in paper. Dates of inclusion vary by database Some articles may be in pdf, some not Some databases may have older issues/volumes in pdf, but not recent ones.

34 Scenario #2, Research for your notes: i.e., by subject LN & WL arent good enough: –Dont access enough journals –Primarily legal, not multidisciplinary –Full-text is convenient but not comprehensive Use indexes –Give you access to many more sources –Improve the quality of your research –Increase the likelihood that your note will be published –The additional work involved always pays off

35 Legal & multidisciplinary article indexes: use the Article Finders drop-down

36 Major legal indexes, online and paper: Article Finders: Law Only contains, inter alia: –Index to Foreign Legal Periodicals, 1960-current –Legal Periodicals Fulltext (WilsonWeb): 1981 forward –Legal Periodicals Retrospective (WilsonWeb): –LegalTrac: 1981 to present –HeinOnline: coverage from vol. 1 of hundreds of journals; pdf Current Law Index: v.4(1983)-v.25(2004), bound in library Legal Resource Index (Electronic Companion to Current Law Index), on WL from 1980 Legal Journals Index: 1986-current on WL; indexes UK & EU journals. Current Index to Legal Periodicals (CILP) on WL –Weekly editions of Current Index; over 300 journals; ^F to get to your topic/s

37 Unbound journal issues are often too recent for online access; no map link to B2S.

38 EJournals & subject searching

39 Select Earth & Environmental Sciences:

40 Environmental Sciences has 256 journals

41 Once inside the provider sites, you can browse or search by fields. This gets you to obscure journals, very useful if you are writing in a multidisciplinary field. NB: LN & WL will not give you access to most non- legal journals.

42 Databases: by name, subject, country/region, type, & alphabetical list

43 Access Bobsts Multi-Disciplinary e-Resources under Subject

44 Clicking the Resource Name link…

45 …takes you to a list of DB subjects at Bobst DB list by format & subject continues below List of DBs General Search for articles in 3 large databases

46 Re. Bobst: from click FIND RESOURCES: Virtual Business Libraryhttp://library.nyu.edu/

47 The VBL is also a physical place, on Bobsts 6 th floor. Useful for company, financial, industry, economic & statistical info.

48 Passworded databases, scenario #1: ex.: New York Law Journal NEW YORK LAW JOURNAL Click GO TO PASSWORD PAGE

49 Click CONTINUE TO PASSWORD PAGE, & log in with your netID and PW, for the list of PASSWORDS FOR ONLINE RESOURCES. We do not make databases available to members of the public, but you dont have to request the password at the reference desk.

50 Passworded databases, scenario #2: ex.: Jutastat We log you on at a public terminal in the Main Reading Room. A few very expensive databases have restricted access because we purchase a limited number of log-ons.

51 If NYU doesnt have what you need: Remember other NYC law & non-law libraries, including NYPL Going elsewhere may be faster than ILL if you have a deadline. –Does your journal have rules about going to other NYC libraries? Check with your editor. ILL may not solve your problem…

52 Caveats to Interlibrary Loan: ILL is not instantaneous –Can take 2-3 weeks Illiad will track your requests Limitations on ILL acquire-able materials: –Books available at Bobst –If we or Bobst own it in microform or in pdf we will not ordered through ILL –Multi-volume sets dont circulate; individual volumes cant be ordered –Rare books, or other non-circulating materials, ie, reserve or reference materials –Newspaper articles are sometimes difficult...

53 Use ProQuest (via Database Name, or JULIUS Title search) for these newspapers:

54 The Historical New York Times ( ) Kennedy assassination

55 Most recent results from 2006, in pdf; earliest, from 1963

56 For recent articles: in Publications select NYT I did this search on July 22nd, and that days NYT was online – but…

57 …sadly, pdf is not an option; abstracts & full text only. For a current NYT article, Bobst Library holds the paper issues until the microfilm is received.

58 Really historical (18 th century) papers: Recent reference request for a 1700s article from the American Mercury: –JULIUS Title (several records): America's Historical Newspapers from July 12, Dec. 29, 1829 –Find Journals & Articles, Title begins with: Same result –Resource Type: News & Newspapers, Historical: Additional options; only A.H.N. has American Mercury Articles available in pdf Dont assume b/c old, it isnt available online.

59 Back to Illiad requests: Who on the journal requests ILLs? –Editors? Staff members? NB: ILL requests must be from INDIVIDUALS, not from the journal Editors: please coordinate ILL requests! –Otherwise we may receive requests for multiple copies of the same book –A waste of resources and time consuming for you

60 ILLIAD specifics How do you request an ILL? –Online How will you know that its arrived? – notification Where (and how soon) will you pick it up? –At Circ Desk –Within one week, or it will be returned to lending library How long can you keep it? –As long as lending library says you can, on the paper cover strip. –Renewing ILL books? Only if allowed by lending library…... and only before the due date Returning books on time –To Circ Desk. This is very important. Fines if you dont? –Undoubtedly.

61 To place a request, click Place a Request, then…

62 Click First Time Users

63 At the bottom of the page click: and fill out the form to create your account; use your NYU.edu address only.

64 An Inconvenient Truth (aka, the bad news, re. ILL): Inevitably, some authors will make mistakes. –Sometimes they are simply careless They know they have you to check their citations! Some of their cited books or articles wont exist exactly as they have written them. –Or (sometimes) at all. If a book or article doesnt exist, we cant order it. If your request fails, you will get an , only. NB: It is your job to verify all titles before submitting ILL requests & input only correct information.

65 Verify titles via OCLCs WorldCat

66 Essays in constitutional law

67 Click Request Item-LAW ONLY You can verify all publication information, & order it directly from the OCLC record Oh, happy day

68 This is part of the list of 782 libraries. Links on left go to those libraries catalogs; check where it is shelved, & if it circulates (BTW: you dont specify where we will order books) NB: If you get no hits in OCLC, it could mean: 1) no library owns it, 2) it hasnt been published yet, or 3) there is a mistake in your information. Dont panic. Come to Reference.

69 Microforms: if no hard copy or electronic options Click here Note the COLLECTION (19 th -century legal treatises) and the numbers of the fiches (40, ,146) First: Be sure your book or article isnt on a database, e.g., HeinOnline or Making of American Law (both of which have this 1830 treatise); JULIUS gives that information, and shows our 2 hard copies (dusty, mildewed and foxed). Pretend it isnt here in print or on a database.

70 For assistance, contact Calvin Hudson, the Media Center Coordinator; his office is in the Media Center. Link to the pdf title guide, which gives the cabinet number of the collection you need Reader Printer Instructions, to, e.g., your pages Then the cabinet floor plan

71 Cabinet map, b/c cabinets arent in order If Mr. Hudson is not in his office, ask at the Circulation Desk for assistance.

72 For forthcoming articles: SSRN (search JULIUS or DBs) You dont want to write on a topic that has been often discussed in the literature, or that is the topic of a soon-to-be-published article that will take a similar point of view.

73 SSRN lets you access abstracts of working papers and forthcoming articles In some cases, the full text of final draft is available pre-publication You can communicate with authors if you would like to.

74 Current Awareness Services, TOC & search alerts: Click Keeping Current

75 Complete with how-to video These services make it very easy for you to keep your note topics up-to-date.

76 If you make a reasonable effort and make no progress, or if you dont know where to start, be sure to come to the Reference Desk for assistance. Hours: 9 a.m.- 8 p.m. Monday-Thursday 9 a.m.- 5 p.m. Friday 10 a.m.- 4 p.m. Saturday & Sunday We know your time is valuable.

77 Any questions? General: –On assignments already received? –On potential note topics? –General research issues? Specific questions: –Take my business card and set up an appointment


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