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SCHH Computer Club Treasurers Report February 8, 2007.

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Presentation on theme: "SCHH Computer Club Treasurers Report February 8, 2007."— Presentation transcript:

1 SCHH Computer Club Treasurers Report February 8, 2007

2 Feb 1, 2007 Opening Balances Liberty Bank Checking$10, Treasury Bills$80, Petty Cash$ TOTAL FUNDS – 01/01/06 $90,186.97

3 January 2007 Income Membership Dues$5, Education Classes$1, Printing Fees$.00 Interest Income –Treasury Bills $ –Liberty Bank $ 6.16 TOTAL INCOME$ 7,400.04

4 January 2007 Expenses Administration$ Hardware$ Printer Supplies$ Software$ Subscriptions$ TOTAL$

5 January 2007 Treasury Bill Activity Opening Balance$ 80,000 February2006 Additions$ 5,000 End of February Balance$ 85,000

6 January 31, 2007 Balances Liberty Bank Checking$ 16, Treasury Bills$ 80, Petty Cash$ TOTAL FUNDS – 1/31/07$ 96,842.86

7 SCHH Computer Club 2007 Budget

8 2007 Opening Balances Liberty Bank Checking$10, Treasury Bills$80, Petty Cash$ TOTAL FUNDS – 01/01/06 $90,186.97

9 2007 Planned Income Membership Dues$22,000 Education Classes$ 5,500 Printing Fees$ 600 Interest Income –Treasury Bills $ 3,800 –Liberty Bank Checking $ 50 TOTAL INCOME$ 31,950

10 2007 Planned Expenses [1 – 2] Administration$ 445 Education$ 1,350 Hardware$ 9,580 Membership$ 315 Printing$ 1,025 Printer Supplies$ 1,065 Program$ 2,090

11 2007 Planned Expenses [2 - 2] Software$ 5,091 Computer Room Cleaning$ 1,550 Special Events$ 4,950 Subscriptions$ 760 TOTAL EXPENSES $28,221 TOTAL GAIN$ 3,729

12 2007 Year-End Balances Liberty Bank Checking$ 9, Treasury Bills$ 85, Petty Cash$.00 TOTAL FUNDS – 12/31/07$ 94,890.36

13 Key Issues for 2007 Budget for New Computer Club Room [Est. Late 1 st Quarter 2008 Install] Develop Budget for Reserve Requirements Review Annual Dues Rate Again

14 SCHH Computer Club Proposed Budget New Computer Room

15 Supplied By Del Webb/Pulte A Large Room [46ft X 26ft] –Walls –Ceiling with Connections for Mounted Projector –Two Lockable Closets [6ft X 6ft] –Lighting w/Dimmers –Electrical Outlets A Folding Partition to Allow Separate Classroom A Raised Floor [Allows Wiring to be Hidden]

16 Computer Club Requests DSL & Cable TV outlets Phone Outlet at Monitor Desk Heavy Duty Air Conditioning – Power Usage Dimmable Lighting Opaque Back on Showcase [Limit Light] Install Ceiling Mounted Projector & Projection Screen Raised Flooring Folding Wall to Establish Two Rooms, when Needed

17 PC, Mac, or Space for Laptop Laser Printer Scanner & Photo Printer Printing Supplies Underneath Phone Monitor Showcase Screen Storage Cab (Desk Height) Storage Room ID 28 6 ID16 8 ID ID Instructor Folded Wall Folding Wall 3 ½ OD Cable Chase in wall (for future needs) 110 VAC 20 A (most under raised floor) Clock outlet and hanger above door Clock outlet and hanger on wall In ceiling for projector

18 What Do We Need to Buy? New Workstation Furniture [Tables & Chairs] New Cabinets for Printers/Scanners New Computers [Est. 20 PCs and 3 MACs] New & Upgraded Software New Printers / Scanners Cabling, Routers, UPS, and Surge Protectors Mountable Projection Screen

19 What Will Furniture Cost? Workstations –Two Station Tables $438]$ 7,884 –Work Station Chairs $173]$ 5,536 Storage Cabinets $800]$ 2,400 FURNITURE TOTALS$15,820

20 What Will Computers Cost? Computers –PCs [Primarily Desktops] – $2,000$ 40,000 –MACs – $2,500$ 7,500 TOTAL COMPUTERS$ 47,500

21 What Will Software Cost? Software –Office Suite – $147$ 3,381 –Other Software – New & Upgrades$ 2,500 TOTAL SOFTWARE$ 5,881

22 What Will Electric & Network Cost? Electrical –Surge Protectors $269]$ 4,304 –UPS $98]$ 2,352 TOTAL ELECTRICAL$ 6,656 Networking –Routers $295]$ 590 –Cabling [ $10]$ 360 TOTAL NETWORK$ 950

23 What Will Miscellaneous Cost? Miscellaneous –Projection Screen$ TOTAL MISCELLANEOUS$ 1,239

24 Cost Summary Furniture$ 15,820 Computers$ 47,500 Software$ 5,881 Electrical$ 6,656 Networking$ 950 Miscellaneous$ 1,239 Tax & Shipping$ 2,500 GRAND TOTAL$ 80,546

25 Annual Estimated Reserves for Replacement and Upgrade

26 Reserve Budget Normal Replacement Cycle for Computers is 3 – 4 Years CAM also notes that the Basic Insurance Policy for stolen or destroyed assets has a very high deductible. [ie Dont Plan on It] SCHHCC needs to plan for this contingency by Developing a Reserve Fund that will meet these replacement and upgrade needs.

27 Reserve Budget [2 – 2] Computers [Replace 6 per year] –Per Unit Cost $2000$ 12, Software Periodic Upgrades [O/S & Office] –Every 5 Years at $150 per $ 4, Annual Reserve Requirement $ 8,000.00

28 Reserve Budget [Time Phased] 2007$0,000$00,000$10, $8,000$00,000$18, $8,000$00,000$26, $8,000$12,000$22, $8,000$16,500$13, $8,000$12,000$ 9,500 Start 2008 with an Estimated $10,000. Start Budgeting in Review Reserve Amount in 2011

29 Any Questions or Comments?


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