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Mount Auburn Hospital, Information Systems 1 Mount Auburn Hospital Meditech MOX (Magic Office)

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Presentation on theme: "Mount Auburn Hospital, Information Systems 1 Mount Auburn Hospital Meditech MOX (Magic Office)"— Presentation transcript:

1 Mount Auburn Hospital, Information Systems 1 Mount Auburn Hospital Meditech MOX (Magic Office)

2 Mount Auburn Hospital, Information Systems 2 Topics -Review of function keys -Cabinets -Library and Yours -Mail Routines -For you -Deleted by You -Send -Sent by You -Employee Register -Tips and Short cuts -Advanced Topics

3 Mount Auburn Hospital, Information Systems 3 Function Keys PCTerminal Save/File Information F12 F20 Exit w/out savingF11 F19 Look upF9 F17 Previous fieldF6 F12 Delete whole lineF10 Recall deleted infoF5 F18 Format paragraphF3

4 Mount Auburn Hospital, Information Systems 4 MOX Main Menu Number of mail messages you have. * indicates a new message.

5 Mount Auburn Hospital, Information Systems 5 MOX Cabinets Used to: Organize and share important information. Cabinet Drawers Files

6 Mount Auburn Hospital, Information Systems Library Use the arrow keys to move around in cabinets. Use to: Access shared hospital information

7 Mount Auburn Hospital, Information Systems Yours Use to Manage Your: Cabinets Drawers Files

8 Mount Auburn Hospital, Information Systems 8 Your Cabinet Verb Strip -Select the yellow highlighted character to perform the function -Only highlighted functions are available. Open Edit Create Delete Print Mail List Rename Transfer Options Exit

9 Mount Auburn Hospital, Information Systems 9 Cabinet Commands Open: See the contents of the cabinet, drawer or text file Edit: Edit the contents of a text file Create: Create a new cabinet, drawer or text file Delete: Delete a cabinet, drawer or cabinet (cabinet & drawer must be empty in order to delete) Print: Print a paper copy of a text file Mail: Send a MOX message of a text file List: List the drawers and files within a Cabinet Rename: Change the name or access for a cabinet, drawer or text file Transfer: Move a file from one cabinet or drawer to another Options: Change the order, Sort or Search Exit: Exit back one drawer/cabinet until you exit from cabinets.

10 Mount Auburn Hospital, Information Systems Yours - Select 11. Yours - Enter C (create command) - Name the Cabinet - Define Access Private, Read-Only or Open - Define groups or individual users that can access. How to: Create Cabinets Dist Group and User can only be added if access is Open or Read-Only.

11 Mount Auburn Hospital, Information Systems Yours - Select 11. Yours - Use arrows to select the Cabinet to put the drawer in to - Enter C - Name the Drawer - Define the Type: DRAWER - Define groups or individual users that can access. How to: Create Drawers

12 Mount Auburn Hospital, Information Systems Yours - Select 11. Yours - Arrow to select the Cabinet and/or drawer. - Enter C - Name the Text file - Define the Type: TEXT - Define groups or individual users that can access. How to: Create Files

13 Mount Auburn Hospital, Information Systems 13 Mail Routines RoutineFunction 1. For YouRead your mail (old and new) 2. For This TerminalN/A 3. Deleted By YouAccess mail you deleted 4. Sent By YouAccess mail sent by you 5. For Someone ElseN/A 6. SendSend a new message 8. Saved by youAccess a saved draft message

14 Mount Auburn Hospital, Information Systems Mail For You Use to: Read, Respond, Forward and Transfer mail messages

15 Mount Auburn Hospital, Information Systems 15 Verb Strip -Select the highlighted character to perform the function -Only highlighted functions are available. Delete Transfer Print View Send Forward Acknowledge Locate Exit

16 Mount Auburn Hospital, Information Systems 16 Mail For You Commands Delete: Remove from Mail for You and xfer it to Deleted by you Transfer: Move or copy the message to a Cabinet Print: Print a hard copy of the message View: See the entire message if longer than 20 lines Send: Reply to Sender or Forward to another Recipient Forward: Reply to sender or send the message to another recipient Acknowledge: Acknowledge receipt of certified mail Locate: Links to Employee Locator screen Exit: Exit from the message and return to the Main Menu

17 Mount Auburn Hospital, Information Systems Deleted by You Review and Reactivate messages that you deleted.

18 Mount Auburn Hospital, Information Systems 18 Deleted by You Restore: Move the message back in to Mail for You Delete: Remove the message completely from system. All other Commands function the same as Mail for You.

19 Mount Auburn Hospital, Information Systems Send Mail

20 Mount Auburn Hospital, Information Systems 20 Send Mail Recipient: Enter the name(s) of the people to send the message to. Groups: F6 from recipient field to access Groups. From: Your username defaults in here. To send mail under a different name, enter it here. Taken by, Date and Time: Defaults, cannot be edited Special Handling: Will be reviewed in Advanced topics Subj: Enter a brief description of the message Text : Enter your Free text message Send : F12 to send message when complete.

21 Mount Auburn Hospital, Information Systems Sent by You Use to: Review messages that you sent. Note: Messages are removed from your Sent by You folder when all recipients have deleted the message.

22 Mount Auburn Hospital, Information Systems 22 Sent by You - Deleting a message in your Sent by You folder, removes the message from the recipients mailbox. - Messages are removed from your Sent by You folder when all recipients have deleted the message. Note: For permanent record of a message, include yourself as a recipient and transfer it from your Mail for You in to a cabinet.

23 Mount Auburn Hospital, Information Systems Employee Locator

24 Mount Auburn Hospital, Information Systems 24 Intermediate Topics -Delete multiple messages -Special Handling - Certified Mail -Track Sent Mail -Special Handling - Auto Send/Delete -Canned Text -Message drafts (Mail you Saved) -Share Cabinets/Files -Sorting Cabinets -Downloading MOX files to PC

25 Mount Auburn Hospital, Information Systems 25 Delete Multiple Messages - Right key to Check/Uncheck individual messages or - and Right to Check/Uncheck ALL messages. - Enter the command (i.e.;D to delete) to perform on all checked messages.

26 Mount Auburn Hospital, Information Systems 26 Special Handling Enter Y at Special Handling to access pop up menu

27 Mount Auburn Hospital, Information Systems 27 Certified Mail Use to: Have recipient acknowledge message Confirmation that an important message is received

28 Mount Auburn Hospital, Information Systems 28 Track Sent Mail Use to: find out if recipient has read message How to: Select the Mail You Sent Routine Use arrow keys to yellow highlight the message Enter the command R

29 Mount Auburn Hospital, Information Systems 29 Auto Send/Delete How to: -Access Special Handling Menu -Enter the date that you want the message Sent and/or Deleted. -Message will be Delivered/Deleted the morning of the date entered. Use to: Send a reminder Delete time sensitive messages

30 Mount Auburn Hospital, Information Systems 30 Canned Text How to Create New Canned text: -Select option 31. Extras -Select option 12. Canned Text Dictionary -Enter a Mnemonic, Active Y and a Description. -Enter the text to appear when this canned text is selected. Use to: Store a frequently used template.

31 Mount Auburn Hospital, Information Systems 31 Canned Text How to use Canned text: -Access Send Mail routine or create a Text file. -Select the F4 (Get) key -Arrow down to Your Canned Text -Select the mnemonic from the look up. -Text defaults in Use to: Default text into Mail or Text files.

32 Mount Auburn Hospital, Information Systems 32 Message Drafts Use to: Save a message that you started but cannot finish right now.

33 Mount Auburn Hospital, Information Systems Saved by You Use to: Access a saved message

34 Mount Auburn Hospital, Information Systems 34 Sharing Cabinets/Files Use to: Share useful information with co-workers. How to: -Highlight the desired Cabinet, Drawer or Text file. -Select the R command from the cabinet verb strip -Access must be OPEN or Read-Only -Enter either the Dist Group or the Individual User names.

35 Mount Auburn Hospital, Information Systems 35 Sorting Cabinets Use to: Rearrange the order of cabinets/drawers/files How to: -Select the O (Options) command from the cabinet verb strip -Enter to select Sort (it will be yellow highlighted) -The sorting cabinets Verb Strip appears -Use the arrow keys to highlight the cabinet/file to move. -Enter and the arrow key to move the cabinet up or down to the desired position.

36 Mount Auburn Hospital, Information Systems 36 Downloading MOX files to PCs How to: -From the Print On? Prompt -Enter: DOWNLOAD -Suppress: Both -Select the location on your PC to save the document Use to: Save Mail or files on your PC

37 Mount Auburn Hospital, Information Systems 37 Short Cuts & Tips -Entering Recipients: -Use partial name look up or enter the persons phone extension. -Enter the persons phone extension -To reply to the sender enter & at the recipient field to default the senders name -To reply to all recipients, enter & to default all names. -Type MAIL at any Print on prompt to send a MOX message of report output. (Print on? MAIL)


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