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SAFETY FOR THE OFFICE ENVIRONMENT 1. OUR COMMITMENT TO YOU 2 We are committed to the objective of providing a safe and healthy workplace. We are committed.

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Presentation on theme: "SAFETY FOR THE OFFICE ENVIRONMENT 1. OUR COMMITMENT TO YOU 2 We are committed to the objective of providing a safe and healthy workplace. We are committed."— Presentation transcript:

1 SAFETY FOR THE OFFICE ENVIRONMENT 1

2 OUR COMMITMENT TO YOU 2 We are committed to the objective of providing a safe and healthy workplace. We are committed to the objective of providing a safe and healthy workplace. This commitment includes complying with both governmental regulations (OSHA) and SalonCentric Corporate requirements. This commitment includes complying with both governmental regulations (OSHA) and SalonCentric Corporate requirements. We are committed to inform and educate by training our employees (office & Warehouse) on safety policies and work instructions. We are committed to inform and educate by training our employees (office & Warehouse) on safety policies and work instructions.

3 All new employees are required to read the employee handbook, complete the section in the back of the book, and return to Human Resources. SALONCENTRIC EMPLOYEE HANDBOOK 3 Handbook Established in August 2010 A FEW IMPORTANT RULES FOR YOUR SAFETY AND OTHERS Cell Phones: Cell Phones: - Pose certain risks while working and should not be used at any time with the exception of lunch and breaks. - Pose certain risks while working and should not be used at any time with the exception of lunch and breaks. Electronic Devices: Electronic Devices: - All devices such as iPods, MP3 Players, Blackberrys, Laptops, etc. are unsafe for use in the offices and warehouse and are strictly prohibited, with the exception of devices provided by the company. - All devices such as iPods, MP3 Players, Blackberrys, Laptops, etc. are unsafe for use in the offices and warehouse and are strictly prohibited, with the exception of devices provided by the company. Any use of these devices in the office or field that are not company provided must be authorized by your supervisor and not interfere with responsibilities during work time.

4 4 DEFINITIONS YOU SHOULD KNOW Accident: Accident: An undesirable or unfortunate happening that occurs unintentionally and usually results in harm, injury, damage or loss. Incident: Incident: An individual occurrence or event. First Aid: First Aid: Emergency aid or treatment given to someone injured, suddenly ill, etc., before medical services can arrive or be reached. Near Miss: Near Miss: An unplanned event that did not result in injury, illness, or damage but had the potential to do so. Lost-Time Accident: Lost-Time Accident: A work-related personal injury that results in more than one day off of work. Unsafe Acts: Unsafe Acts: An element of unsatisfactory behavior immediately prior to an accident event which is significant in initiating the event.

5 LEADING TYPES OF DISABLING ACCIDENTS IN OFFICES 5 There are about 65,000 occupational injuries and illnesses in offices each year. Leading types of disabling office accidents are: - Falls and Slips - Strains & Over-exertion - Strains & Over-exertion - Struck by or Striking against objects. - Struck by or Striking against objects. - Caught in or between objects. - Caught in or between objects. Source: National Safety Council, Accident Prevention Manual, 1992

6 SAFETY PYRAMID 6 EXPLANATION: For every 10,000 unsafe acts there will be 1,000 no-loss accidents, 100 minor accidents, 10 serious loss accidents, and one fatality. Every effort must be made to eliminate unsafe acts to prevent serious accidents from occurring.

7 7 DEFINITIONS YOU SHOULD KNOW Hazard: Hazard: A chance of being injured or harmed; Something causing unavoidable danger or risk.Risk: Exposure to the chance of injury, damage, or loss. Hazard Controls: The development of systems to prevent accidents, injuries, and other adverse occurrences.

8 Physical Layout Physical Layout Housekeeping Housekeeping Exits & Egress Exits & Egress Fire Hazards Fire Hazards Noise Noise Office Tools Office Tools Handling & Storage Handling & Storage Office Furniture Office Furniture Stress Stress Illumination Illumination Office Equipment Office Equipment 8 COMMON OFFICE SAFETY HAZARDS HAZARDS

9 Cords should be kept out of aisles and walkways. Cords should be kept out of aisles and walkways. – Cords create trip hazards. Excess clutter and trash should not be in your work area. Excess clutter and trash should not be in your work area. Food should never be left at your desk – this behavior attracts insects. Food should never be left at your desk – this behavior attracts insects. HOUSEKEEPING HAZARDS 9 For the complete Housekeeping guidelines and checklists per department see SOP

10 Never overload circuits. Never overload circuits. Never use frayed or stripped /exposed wires. Never use frayed or stripped /exposed wires. Cords should not be dragged over nails, hooks, or any other sharp object. Cords should not be dragged over nails, hooks, or any other sharp object. Never use receptacles that have live electrical parts exposed. Never use receptacles that have live electrical parts exposed. Machines must be disconnected Machines must be disconnected before cleaning or adjusting ELECTRICAL HAZARDS 10 Electrical accidents in offices usually occur as a result of faulty or defective equipment, unsafe installation and misuse of equipment.

11 FILE CABINET HAZARDS 11 FILE CABINETS CAN CAUSE INJURIES IN MANY DIFFERENT WAYS These are the TOP 10 File cabinet safety tips for the office environment 1.Do not leave cabinet drawers open and unattended. 2.Store heavy items in the lower drawers to prevent tripping or tipping. 3.Whenever possible secure cabinets to the wall. 4.Use the handle when closing the drawer. 5.Do not open a file drawer while someone is underneath 6.Only open one drawer at a time. 7.Ensure there is adequate aisle space in front of cabinet. 8.Do not stand on top of file cabinet. 9.Do not place heavy objects on top of file cabinet. 10.Do not use file cabinets to store aerosols or other flammable products.

12 COPY MACHINES 12 OFFICE EQUIPMENT & TOOL HAZARDS HAZARDS Intense Light Excessive Noise Inner Parts are Hot Pinch Points TIPS Always keep document cover closed. Always keep document cover closed. Have machines serviced routinely. Have machines serviced routinely. Reduce noise exposure by isolating the machine. Reduce noise exposure by isolating the machine. Avoid wearing long or loose clothing around machinery with moving parts. Avoid wearing long or loose clothing around machinery with moving parts.

13 Since new rules have been established, it is important to inventory your desk for items that we can no longer use. Liquid Paper Liquid Paper Old style Letter Openers Old style Letter Openers Compressed Air Compressed Air Sharp Scissors Sharp Scissors Paper Cutters w/o Guarding or loose arm swing Paper Cutters w/o Guarding or loose arm swing OFFICE EQUIPMENT & TOOL HAZARDS 13 There are alternative devices that we have purchased to replace any of the items above – Please see your supervisor.

14 OFFICE EQUIPMENT & TOOL HAZARDS 14 PAPER CUTTERS PAPER CUTTERS Keep blade closed when not in use Keep blade closed when not in use A guard should be provided and fingers kept clear A guard should be provided and fingers kept clear Swing arm must not automatically fall Swing arm must not automatically fall when in the raised position STAPLERS STAPLERS Always use a staple remover Always use a staple remover Never test a jammed stapler with your thumb Never test a jammed stapler with your thumb PENCILS, PENS, & SCISSORS PENCILS, PENS, & SCISSORS Store sharp objects in drawer or with the point down. Store sharp objects in drawer or with the point down.

15 Regularly inspect your cutting tool.Regularly inspect your cutting tool. Dont throw from person to person.Dont throw from person to person. Dont use as props or hammers.Dont use as props or hammers. Carry with edges away from yourself & others.Carry with edges away from yourself & others. Always cut away from your body.Always cut away from your body. CUTTING TOOL CONTROLS 15 For all other cutting tools approved & used at this facility see SOP Cutting Tool Guidelines

16 CHAIRS CHAIRS – Do not climb on any office chair; use a ladder or stool. – Chairs should be properly designed and regularly inspected for missing or loose parts. – Dont lean back in a chair with your feet up – Dont scoot across the floor while sitting in a chair. OFFICE FURNITURE HAZARDS & CONTROLS 16

17 DESKS DESKS – Keep desks in good condition free from sharp edges, nails, etc. – Ensure any glass does not have sharp edges. – Keep desk drawers closed when not in use. – Report any defects to facility maintenance. OFFICE FURNITURE HAZARDS & CONTROLS 17

18 Offices contain large amounts of combustible materials Offices contain large amounts of combustible materialsPaperFunitureCarpet These materials can easily ignite and emit toxic fumes. These materials can easily ignite and emit toxic fumes. FIRE HAZARDS 18 FIRE EXTINGUISHERS & ALARMS MUST BE PROPERLY PLACED AND EASILY ACCESSIBLE

19 All employees are required to report any malfunction of equipment to their supervisor and/or maintenance personnel. All employees are required to report any malfunction of equipment to their supervisor and/or maintenance personnel. Never attempt to remove a Lock/Out device from machinery. Never attempt to remove a Lock/Out device from machinery. Anyone violating the rule by attempting to energize, or turn on a device after being locked out will be subject to disciplinary action up to termination of employment. Anyone violating the rule by attempting to energize, or turn on a device after being locked out will be subject to disciplinary action up to termination of employment. LOCKOUT/TAGOUT 19 A method of protecting employees from accidental machine startup through proper locking and labeling of machines that are undergoing maintenance. Complies with OSHA standard 29 CFR

20 Blocked or improperly planned means of egress can lead to injuries as a result of slips, trips, and falls. Blocked or improperly planned means of egress can lead to injuries as a result of slips, trips, and falls. If employees become trapped during an emergency due to improper egress, serious injury or fatality can be the result. If employees become trapped during an emergency due to improper egress, serious injury or fatality can be the result. EXITS AND EGRESS 20

21 OFFICE ERGONOMICS 21 Prevention is the key to reduce or eliminate the risk of developing a cumulative trauma disorder. Early intervention makes a difference for employees who experience symptoms from lifting or other body motions. Proper Workstation Arrangement A Workstation should be designed to accommodate each user. Adjustability is the key. It allows each employee to adjust the furniture and reorganize the work area to fit the individual. The posture used should minimize muscle tension and body strain.

22 Usual Work – Within 12 In. from the operatorUsual Work – Within 12 In. from the operator Occasional Work – Within 18 In. maximum from the operatorOccasional Work – Within 18 In. maximum from the operator Such an arrangement reduces potential stress to the back, shoulders, and arms by avoiding awkward postures and positionsSuch an arrangement reduces potential stress to the back, shoulders, and arms by avoiding awkward postures and positions 22 OFFICE ERGONOMICS The Work Envelope The work envelope is the ZONE in which an employee performs most routine tasks. Work should be arranged according to the following Diagram

23 SAFE LIFTING TECHNIQUES 23 Ergonomics is not an exact science, however there have been proven methods of proper lifting that have caused a reduction in the amount of back related injuries.

24 IMPORTANT INFORMATION ABOUT ENTERING THE WAREHOUSE WORK AREAS 24

25 PEDESTRIAN / FORKLIFT INTERACTION 25 Safety Rules for all individuals ( staff and visitors ) that cross the yellow line into the work areas of the warehouse. "Forklift accidents are among the most common causes of a loss of life in the workplace and the company failed to undertake the most basic health and safety measures." Gloves, Safety Shoes, Vests, and Protective Eyewear are required to be worn at all times. Gloves, Safety Shoes, Vests, and Protective Eyewear are required to be worn at all times. When approaching a Forklift make eye contact to ensure that you have been seen, and both have decided who will pass first. When approaching a Forklift make eye contact to ensure that you have been seen, and both have decided who will pass first. Keep a minimum distance of 16 ft. between you and a forklift at all times. Keep a minimum distance of 16 ft. between you and a forklift at all times. If you need to pass a forklift at any time, the forklift driver must render his vehicle inoperable with forks in the down position and foot off the deadman. If you need to pass a forklift at any time, the forklift driver must render his vehicle inoperable with forks in the down position and foot off the deadman.

26 EMERGENCY EVACUATION 26 In the event of a full emergency evacuation any persons in the main office must be aware of exits and in evacuation procedures. Facilitator or person first witnessing the emergency initiates the evacuation. Facilitator or person first witnessing the emergency initiates the evacuation. All office personnel should immediately exit the building and meet at the SW corner of the street and wait for roll to be taken. All office personnel should immediately exit the building and meet at the SW corner of the street and wait for roll to be taken. For more detailed information on this facilitys evacuation procedures please see SOP

27 Do not stay at your desk in a power outage to wait for the lights to come back on. Do not stay at your desk in a power outage to wait for the lights to come back on. Do not stop to retrieve your personal belongings. Do not stop to retrieve your personal belongings. Do not go to your car or leave the premises Do not go to your car or leave the premises Do not go back in to the building until the ALL CLEAR has been given. Do not go back in to the building until the ALL CLEAR has been given. EMERGENCY EVACUATION RULES 27 These rules are put in place for your safety ---- If a person is unaccounted for, emergency personnel will assume that they are in the building. This could cause them to risk their lives unnecessarily.

28 28 RISK EVALUATION/SIO PROGRAM Serve as a second set of eyes for management to be aware and locate hazards. Serve as a second set of eyes for management to be aware and locate hazards. Serves as proper documentation for the employer to begin analysis and determine the measures necessary to correct a problem. Serves as proper documentation for the employer to begin analysis and determine the measures necessary to correct a problem. Without the assessment of risk, employees can be injured from non-reported hazards. Without the assessment of risk, employees can be injured from non-reported hazards. Without your input something could possibly be missed and go uncorrected. Without your input something could possibly be missed and go uncorrected.

29 29 RISK EVALUATION / SIO PROGRAM Part of the program also allows employees to get involved in helping management solve problems --- We value your opinion and look forward to hearing your ideas to improve our workplace. Notice: Please remember that if there is a hazard that can cause imminent harm please report it immediately to your supervisor or safety staff.

30 1.Employee finds a Risk / Hazard in the facility or has a suggestion for improvement. 2.Employee retrieves a Risk Evaluation / SIO Form. - Forms are available in the inside break room and at the warehouse cubicle. - Forms are available in the inside break room and at the warehouse cubicle. 3.Form is then completed, signed and returned to Site Manager or Safety Coordinator of the site. - Please do not turn these forms in to your supervisors to take care of. These are items that need to be addressed in a timely manner, therefore, it is essential that we eliminate the middle man. - Please do not turn these forms in to your supervisors to take care of. These are items that need to be addressed in a timely manner, therefore, it is essential that we eliminate the middle man. 4.Form will then be reviewed by the Site Steering Committee and Site Safety Manager to determine a course of action. 5.Your findings and the corrective actions we implement will be reviewed with you and will be entered in to a corrective action log and displayed for all staff to see the progress being made. (See Log example on next slide) 30 RISK EVALUATION / SIO PROGRAM

31 31 This Report is updated bi-monthly and is posted in the main break room

32 Report accidents to your supervisor immediately Report accidents to your supervisor immediately Participate in the investigation and root cause of your incident. Participate in the investigation and root cause of your incident. Participate in the development of the corrective action to aid in preventing a repeat occurrence Participate in the development of the corrective action to aid in preventing a repeat occurrence ACCIDENT REPORTING 4 In order to prevent accidents from happening we must report, investigate, take corrective action and share experience

33 ACCIDENT REPORTING 33 This form is for any and all incidents, big or small. This form is for any and all incidents, big or small. These forms are submitted to the corporate office and then on to LOreal. These forms are submitted to the corporate office and then on to LOreal. Each incident is sent to all other facilities around the world for the sharing of information and prevention of accidents. Each incident is sent to all other facilities around the world for the sharing of information and prevention of accidents.


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