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FOR AN ORGANISED LIFE. Access documents at the click of a button. Take the stress out of searching through cabinets and remove the pile of paper. Outsource.

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Presentation on theme: "FOR AN ORGANISED LIFE. Access documents at the click of a button. Take the stress out of searching through cabinets and remove the pile of paper. Outsource."— Presentation transcript:

1 FOR AN ORGANISED LIFE

2 Access documents at the click of a button. Take the stress out of searching through cabinets and remove the pile of paper. Outsource accounting processes releasing time for productive activity. All data accessible from any internet connected location. Regular management reports.

3 A cloud based document management system No need for paper based files or overflowing In-Trays Easy and quick retrieval of any document Automatic backup of all files Security of a major computer hosting company Automatic software updates Book keeping services online Accounting services online Tax services online Accessible from anywhere you can access the internet

4 Initial set up of Evernote and Dropbox and configuration of a scanner £75 Scanner (Amazon) £350 Hosted desktop with Sage & 2 logons £600pa Data processing (with basic book-keeping): 90p per entry: say 3600 entries £3,240 (No book-keeping 60p per entry: £2,160) Accounts & tax returns: Ltd Co £1,560

5 Store all scanned and other electronic documents, music and photographs in cloud based application accessible from any internet connected computer or phone. Free software within a monthly upload limit. Small charges apply for a premium account and to raise the upload limit.

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7 Store scanned and other electronic documents and photographs in cloud based application accessible from any internet connected computer or phone. Free software within a size limit; then modest charges apply. Useful for sharing data rather than for long term storage. More flexible and secure than with much bigger file limits

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9 Vertical feed OCR scanner recommended which scans both sides of a document and is configurable to save to two locations. Preset buttons allow various alternative configurations. Typical prices are from £250 to £350 +vat

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11 Hosted desktop provides a cloud based server, pre-loaded with Sage (upgrades included). Most other software applications can be loaded at extra cost. Google web browser, google docs, gmail, and other free applications can be loaded. Server security and backups are provided.

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13 Open post Put notes, payment approval, expense codes, etc on document Scan to Evernote and Dropbox Shred paper documents (we recommend keeping important ones for 12 months, crucial ones for ever.) Retrieve previously stored documents Processing, (data input, management accounts, etc) if required is carried out by our appropriately qualified staff. Access Sage if required Reports produced by you or by our outsource service are put in your Desktop folder and or Evernote

14 Whether you are interested in all elements of the Boxed Office process or just aspects of it, we would be happy to discuss your requirements and quote you a price. We are confident that the processes involved will streamline the paper trail, reduce storage costs and ensure documents can be quickly and easily retrieved; staff can be moved to roles which cannot be outsourced and book keeping and management accounts become a by-product. Talk to us on or us on


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