Presentation on theme: "Lab-specific Training Template"— Presentation transcript:
1Lab-specific Training Template For the EHS Representative RoleBe sure to look here for TRAINER TIPS!Note: Remember that these slides are meant to be a guide or a placeholder for your information. Use them as you see fit for your lab.
2Lab Trainer Notes: READ ME FIRST! START HERE:Step 1: While this template has 50+ slides, remember:- You will NOT need them all.Step 2: Save a copy of this template prior to making edits. You’ll be glad you did. Someday…Step 3: Delete any slides you do not need. So if your lab does not use Nanotechnology, delete slides 50 to 52 now!The goal was a template ANY lab could use. Check it out.And delete what you don’t need!TRAINER TIP: Good for you for looking here for the tips! I will start with THREE suggestions:This template contains ideas from several labs. Many of them probably do stuff your lab does not do. Delete what you do not need.Yes, this is listed several times. Here’s why: There is a concept called “PowerPoint fatigue.”Most people see 50 slides and immediately tune out. Don’t let this happen to you. Start by looking at the slide’s title.It is very likely that is all you will need to determine if you need the slide or not.2. Use this section for YOUR notes. Put stuff here you do not want your trainees to see. Examples include:Answers to questions shown on a slide so you can look like a genius when you have the answer seemingly at your fingertips.Statistical dataReminders for difficult topicsYou can print out these slides in “Notes View” with a few small adjustments after you click “Print.”For example, in PowerPoint 2010, Select “Notes Pages” under “Slides”.For more information, visit the Microsoft site:Take a look at the above slide. Notice anything? The answer is: White Space!!! It is your BEST friend as you design your course!I originally had too much information for this slide but I adjusted it to accommodate all the information. Some of it made the slide but only the stuffI thought was the most critical. Everything else became the notes you are reading now. Even here, I’ve used whitespace to separate concepts from each other. And I’ve even used indentation to help define the sections from one another.
3Lab Trainer Notes (Cont’d.) View the tips in the notes section on each slideThey will help you improve the quality of your trainingYou do not need to use EVERY slide on this template!The slides are here to give you ideas and optionsDiscard what you do not needYou do not need to use the exact words either!It is sample data which may not apply to your labWord the slides in a way that works best for your lab!Questions??? Call (617)TRAINER TIP: Remember to delete the Trainer Notes slides! This seems obvious but you’d be surprised how often we miss the obvious.Also, take a look at the above slide. Notice anything? I really have too much information on this slide. But sometimes you may need to “fit it all on one slide.” It’s O.K. to do once every 5 or 6 slides but not more frequently than that.So what did I do? I adjusted this slide to accommodate all the information. Compare this slide to the previous slide. I made the “First Level” bullet points (which were BIG AND BOLD) into “Second Level” bullets.Then, notice the spacing between each second and third level bullet (and even 3rd and 4th level) The spaces between were too big to allow all the information. So I changed the spaces from 20 point font to 10 point font. The 10 point fond gives the reader enough of a visual break between sections so it does not look too overwhelming.
4Lab Trainer Notes: Slide Templates There are several slidetemplates availableRight-click any slideINSIDE any marginDo not select inside atext box or pictureChoose Layout (See picture) and pick a templateThere are 9 slide “templates” available for your use. I used just 3 or 4 in this template.Each may be used in a variety of situations. Don’t feel you need to use them all. Ideally, you should use no more than 4. The different styles look distracting to the viewer. Yet if you use only one, the learner will lose interest.Also, notice how I pasted a picture in the slide and inserted a shape to encircle the word “Layout”. I also inserted an arrow. Never overdo it with inserts though. 2 or 3 is plenty.Finally, I make use of MIT colors. Not that you have to do it . But if you choose to do it, here is some valuable information:MIT Graphic Identity Information:- Use this to find out about MIT’s logo, seal, colors, font, guidelines, etc.- For example, MIT RED uses the R/G/B equivalent: 153/51/51- Don’t know what this means? Check out the link under ‘Colors”.
5ABC Lab-specific Training Matthew SmithAndy DoeDecember 21, 2012TRAINER TIP: Not a PowerPoint expert? Check out Lynda.com for over 170 online courses.Please visit and click the linda.mit.edu link. It is located in the lower-right corner under the Training section.(DO NOT just type linda.mit.edu into your browser. It will not work properly.)You will need an MIT Certificate to use lynda.mit.edu.Note: This is your first ‘real’ slide! It is the title page.
6Overview Introduction Module 1: Safety Equipment Location Module 2: Emergency Information/ResponseModule 3: Lab HazardsModule 4: Lab ResourcesModule 5: Lab Inspection ProcessModule 6: Lab-specific Rules (Integrate practices throughout; our chem storage; our xxx; etc.)Module 7: MiscellaneousSummaryTRAINER TIP: Your training class should have an “Overview” page or a “Table of contents.” Call it whatever you want. The important point is you want to set up what is to come for the learners.Call them “Modules” or “Chapters” if you like, but spend about 10 – 15 seconds max summing up what you will talk about in this module. It shouldn’t be complicated.In fact, you shouldn’t even need to write notes in this section. Just stuff you know. Maybe, “In module 2, we will review emergency contact information and the location of safety equipment such as fire extinguishers.”In other words, “Keep it simple!”
7EHS Representative Role IntroductionEHS Representative RoleTRAINER TIP: Each module should begin with a header. It is a “transition.” Believe it or not, the transition helps keep the learner’s attention.Perhaps they were loosing interest at the end of the previous module. Now they know a new topic is coming.
8EHS Representative Role MeetMatthew Smith(617)Andy Jones(617)Your Friendly EHS Reps!Serve as liaison between researchers and EHS staffEHS information sourceEnsure proper procedures are in useAware of chemicals and potential hazards in labTRAINER TIP: Add your important EHS Rep information here. Suggest they smile in their pictures. It sends a positive message.And don’t forget to change the pictures, names, and contact info!
9EHS Training Needs (TNI) Complete the TRAINING NEEDS ASSESSMENT (TNI)Due Date: XX/XX/XXGeneral trainingManaging hazardous wasteChemical hygiene planSpecific training needsVisit the MIT Learning CenterFor all your training courseseLearningClassroomComplete all experiment-related safety training BEFORE STARTING EXPERIMENTS!Update PIs and/or supervisors according to the laboratories in which you are workingCheck which training you should take in My EHS Training-Summary PageTRAINER TIP: Another example of a lot of information on one slide. I will show you some techniques to deal with this on the PPE slides beginning on slide 12 – unless you deleted them already, of course.
10Safety Equipment Location Module 1:Safety Equipment LocationTRAINER TIP: Don’t forget you can add as many slides as you see fit. Or as few as you need.NOTE: If a slide looks crowded, break it into two slides with the same title. Just add “(Cont’d.)” after the slide title.
11Eyewash/Emergency Shower TRAINER TIP: Sometimes keeping it simple and using strong visuals is best. As they say, a picture is worth a thousand words…But an activity is better:For example: It is great to show someone the eyewash station during your initial walkthrough. As an alternative, walk a participant through the process with their eyes closed. (YOU walk with him or her! Don’t let them do it alone!!)Let them “feel” their way to the station. Remind them that it is not enough to know we have an eyewash station or emergency shower. They have to be able to find it while under duress.Emergency shower next to main entrance doorEyewash station adjacent to sink
12Personal Protective Equipment (PPE) Required when working with toxic chemicals:(a) Safety glasses(b) Lab coat(c) GlovesWearing additional PPE is highly recommended under certain conditions:Chance of splashLarge quantitiesHighly toxic materialsAdditional PPE includes:(d) Chemical resistant apron(e) Face shield(f) Trionic and/or SilverShield ??? gloves(g) OversleevesTRAINER TIP: While all the information fits on this slide, it does look busy. Look how I use the next three slides to fix that problem.
13Personal Protective Equipment (PPE) Required when working with toxic chemicals:(a) Safety glasses(b) Lab coat(c) GlovesTRAINER TIP: Look at how the pictures jump out at you.
14Personal Protective Equipment (PPE) Required when working with toxic chemicals:(a) Safety glasses(b) Lab coat(c) GlovesWearing additional PPE is highly recommended under certain conditions:Chance of splashLarge quantitiesHighly toxic materialsTRAINER TIP: Now the image moves to the bottom left corner. New information appears in the upper right. Old text is grayed out.
15Personal Protective Equipment (PPE) Required when working with toxic chemicals:(a) Safety glasses(b) Lab coat(c) GlovesWearing additional PPE is highly recommended under certain conditions:Chance of splashLarge quantitiesHighly toxic materialsAdditional PPE includes:(d) Chemical resistant apron(e) Face shield(f) Trionic and/or SilverShield ??? gloves(g) OversleevesTRAINER TIP: Now the final section appears and the last section is grayed out. In addition, the pictures in question have a box around them. These techniques help the learner focus on the new information.You may also want to link to a glove chart. There are many on the web. For example, check out what the University of Florida did. Don’t directly link to this site but they have a list of ten links you could link with:
16Lab Attire and Fume Hoods No open-toed shoes or shorts when working with chemicalsRemove gloves before handling keyboards, phones, doorknobsLab coats required when working with hazardous materialsFume HoodsClean up after yourself!We share the hood space!Put chemicals/items away when finished using hoodClean hoods contain vapors better than dirty onesWork at least 6 inches back in the hood with the sash as low as possible!Lower the sash when you finish your work (better containment, saves energy).TRAINER TIP: These two topics do not need to be together. They are here to save space on this template. And to show you what a crowded slide looks like.Note how the text boxes have been moved to the left and up to accommodate the amount of text on screen. The left side is what you should strive for; the right side is too busy. It should be on a separate slide.
17Electrical Safety & Fire Extinguishers Keep cords off the floor to avoid accidentsDo not use extension chords or power stripsReduces tripping hazardsReduces risk of fire or electrocution from water on the floorFire Extinguishers, Pull Stations, etc.Placeholder for pictures and information of how your lab handles itPull stations and locationsTRAINER TIP: These two topics do not need to be together. They are here to save space on this template.Remind participants that they are not supposed to use fire extinguishers unless they have been trained for it. They must take the Fire Extinguisher Familiarization classroom course first. Visit the MIT Learning Center for course information:https://sbsjp601.mit.edu:56801/irj/portal?SAMLart=AAFFS2tuw6kOOd08aDzsOIDn4uu2GMkuVXSWqnse%2Bza3k3QuEhzBfma0
18Lasers Complete needed safety training Wear proper eye protection Do not enter laser bay without trained user presentUsers: make sure laser light is on when laser is in useTRAINER TIP: Another simple slide.
19Emergency Information/Response Module 2:Emergency Information/ResponseTRAINER TIP: Remember – this Lab-specific training is in addition to your new hire/tour/orientation that you currently do.For new people, the Lab-specific training becomes part of the tour/orientationFor refreshers, it is a lab group meeting reviewAlso, labs must keep records. And the Training Outline is kept locally. The tool would helps keep the records current and build the outline!
20MIT Campus Emergencies: On-call 24/7:PoliceAmbulanceFireFirst-aidDeanEtc.In an Emergency:Dial 100 from any campus phoneDial (617) from any other phoneDo NOT dial 911Emergency information lineProvides status of emergencies(617)Other:Sign up for MIT alerts (http://emergency.mit.net/mitalert/)Review Red Flip Chart (Picture on next slide.)Review Green Card, Etc.TRAINER TIP: These three topics do not need to be together. They are here to save space on this template
21MIT Campus Emergencies (Cont’d.) MIT Medical24-hour urgent care:Dial from any campus phoneDial (617) from any other phoneTRAINER TIP: Note the picture on the left side. People always want to look at the picture on a slide. Often, we put the information on the left side due to its importance but the picture on the right. This is counter-intuitive.Let the learner see the visual first. Once that is out of the way, they are ready to read your important information.More information is available from the MIT emergency response guide
22Emergency Meeting Location President’s GardenCourtyard between buildings 10, 11, and 13TRAINER TIP: Again, picture on the left. Note how the simplest messages often work best.
23Monitors, Alarms, & Security Info. Gas Monitor/AlarmWhat to doEquipment Monitor/AlarmWhat to doSecurity InformationTheftIntruderEtc.TRAINER TIP: Grouping like-minded items together reduces the number of slides but you have also seen how it can look crowded.Here is an example of three on a page but it looks almost empty. These bullet points are really just visual prompts for you when you are discussing the topics.
25Chemicals Overview Complete related safety trainings EHS 501 yearlyEHS 100 (General Chemical Hygiene) one time onlyIf you will be generating hazardous waste, must have “EHS 501: Managing Hazardous Waste”Review MSDS before working with a chemicalStore incompatible chemicals in separate containershttps://ehs.mit.edu/site/sites/default/files/sop_0023_0.pdfStore hazardous chemicals in appropriately designated areas (i.e., flammables cabinet, acids cabinet, etc.)TRAINER TIP: Remember that these slides are meant to be a guide or a placeholder for your information. Use them as you see fit for your lab.Note: Review MSDS before working with a chemical.
26Chemical LabelingAll chemical containers must be labeled so everyone in the lab knows the contentsPut your name/initials on containers you alone useChemical containers should be capped appropriately to prevent evaporation
27Chemical Use and Safety Wear proper PPEWear lab coat, safety glasses, and gloves when working with hazardous chemicalsNo open-toed shoes or shorts!Remove gloves before handling keyboards, phones, doorknobsMSDS’s available:On-linePrintable in the labTRAINER TIP: Tell staff that Volatile hazardous chemicals should be used in the fume hoodNote: Your lab should decide which hazardous chemicals can be used on the lab bench.
28Chemical WasteTRAINER TIP: Be sure to communicate that staff are required to complete Managing Hazardous Waste (501) if they are using potentially hazardous chemicals.Visit the MIT Learning Center at https://sbsjp601.mit.edu:56801/irj/portal?SAMLart=AAFFS2tuw6kOOd08aDzsOIDn4uu2GMkuVXSWqnse%2Bza3k3QuEhzBfma0Note: Remind staff that there should be only one container of each waste stream without a date in each Satellite Accumulation Area.
29Waste Pick-up Chemical Waste Biological Waste Detailed Information: Requesting hazardous waste collection form:General information on proper management and disposal of chemical waste:Biological Waste Detailed Information:Order signs and stickers at the following link:TRAINER TIP: It is O.K. to use an image of a web site as a reference point. (Here, we show the learner what the site looks like.)NEVER train a learner on how to use a web site just from screen shots. They will be confused. Walk them through it. Most importantly, let the LEARNER click or type. Not you.Note: Yet another example of a lot of information on one slide. See the techniques I used on the PPE Slides.
30Incident Reports Anything and Everything What do you do? Including injuries and near missesTell your supervisorWhat do you do?BeforeDuringAfterTRAINER TIP: This is an opportunity to reinforce the reporting of injuries and especially near misses. Tell the learners that “by sharing this information, [they] are likely preventing a future injury to your peers or maybe to yourself.”
31Incidents: Chemical Contaminations Immediately wash contaminated areas with the safety shower or eye wash if your body is contaminated by toxic chemicalsContact MIT medical as soon as possibleNotify the PI and Lab EHS RepresentativeTRAINER TIP: Have an activity here. Blindfold each learner one at a time. Spin him/her around 2 or 3 times. Walk with each leaner to see if they can find the eyewash station, the shower, etc. (Be sure YOU walk with him or her! Don’t let them do it alone!!)Ahead of time, identify points of reference that the learners can feel. (Table, wall, doorway, refrigerator, etc.)Do not underestimate the power of this activity. It is likely the only training of this type your learners will complete prior to an incident. It may save someone’s life.
32Incidents: SpillsToxic chemical spill should be absorbed with the spill kitSpill kits located in room XXXIndividually bagged kit absorbs up to 5 gallons of acids, bases and unknown liquidsAbsorbents are specially treated to absorb chemicals quickly, including higher concentrations of corrosive liquids such as 98 percent sulfuric acid and 30 percent sodium hydroxideTRAINER TIP: Remember to use pictures from your lab for all these slides. For example, use a picture of your spill kit, not this one above. The picture may be the only point of reference the learner will have.Be sure to take the highest quality picture you can take.Spill kit in room XXX
33Gas Cylinders Secure with strap (1/2 to 2/3 of the way up) Use correct regulator and gaugeAlways wear safety glasses when working with compressed gases or cryogenicsExample: liquid nitrogenGas cylinders should be returned to (Supplier’s name; e.g. Airgas)TRAINER TIP: Sometimes, you do not need pictures.
34Looking for detailed information about safety, training, and waste? Visit the MIT EHS homepage:TRAINER TIP: Here’s an example of taking a Title Slide with a dedicated use and repurposing it for something else.
36Chemical Hygiene Plan Review and understand the plan [PDF]: https://thisisafakelink.comFill out the mechanical engineering CHP form after reading the planYou are required to sign it before conducting chemical experimentsTRAINER TIP: This slide is only one example of how to communicate this information. It is based on one lab’s plan. Make it work for yours. And don’t forget direct links.
37MSDS, SOPs, and Important Links MSDS links hereSOPSOP links hereImportant Links:Home PageWikisMIT Home PageEtc.TRAINER TIP: This may be too much information for one page. All three topics were placed on one slide for your reference only.
38Chemical Inventory Update IMMEDIATELY upon: Receipt of a chemicalWhenever any change of your chemical occursInclude your name as “owner” of chemicalWhen finished, note date empty but DO NOT ERASE entryExample 1: Use a Google doc…TRAINER TIP: This is one best practice. There are others.
39Chemical Inventory (Cont’d.) Add the information of all chemicals that you bought and have used to the inventory sheetYou should update the column “change” when you use the chemicalsCheck the column “MSDS” after filing MSDSs of your chemicalsExample 2: Use a MS Excel workbook…s
40Maintenance, Housekeeping, Shop, etc. Maintenance and HousekeepingMaintenanceHousekeepingRepairsEtc.Shop InformationSupervisorsShop TrainingMachine Shop Safety Video ContestVideo 1Video 2Introduction to MIT Shop Safety Rules eLearning courseMIT Certificate neededTRAINER TIP: Again, this may be too much information for one page. All three topics were placed on one slide for your reference only.
41Shop Tools Don’t work alone on hazardous shop equipment Only use tools you have been trained on and have experience using themAlways wear safety glasses when using shop tools
42Lab Inspection Process Module 5:Lab Inspection Process
43Level 1, Level 2, and Other Findings Findings are completedby EHS Reps weeklyResults go in this sectionLevel 2:Findings completed 2X/year:CoordinatorEHS StaffEHS RepsOther Inspections:Examples:DCMMDEPRegulatoryEtc.Results go in this section
45Lab Protocol NO FOOD OR DRINK IN LAB! Register with Matthew as a lab userAdvise EHS representative if outside user is going to use the facilityProper PPE must be worn when hazardous substances or tools are in useLasers, chemicals, high voltage systemsMaintain your work area!Weekly cleaningDo not dispose of hazardous substances or solvents down drainDon’t work alone without having the Hazardous Mitigation Discussion with your PI first.And if you don’t know, ASK!
46Ordering Chemicals and Supplies Lab-specific instructions go hereLEMI Example:Check the inventory before ordering anythingObtain an MSDS and review proper practices with the lab group prior to ordering anything new to for the labIt may be advisable to contact the MechE EHS Coordinator for a review for especially toxic, corrosive or reactive chemicals
47Ordering Chemicals and Supplies File Materials Safety Data Sheets of your chemicals into the MSDS filePut them in the MSDS in NotebooksMore information about chemical safety and MSDS’s at:
48Chemical Storage (LMDI) Incompatible chemicals (acids and bases, or acids and flammables) cannot be stored togetherAcids and flammable liquids stored inseparate cabinets underneath hood:Bases stored in separateblue storage cabinet:TRAINER TIP: Here’s an example of how one lab does it. Be sure to use your own pictures and your own process.
49Chemical Storage (Cont’d.) Incompatible chemicals (acids and bases, or acids and flammables) cannot be stored togetherAcids and flammable liquids are stored in separate cabinets underneath the hood:Bases stored in separate blue storage cabinet:Chemical bottles can only be stored on the floor if they are in secondary containers:
50Nano-enclosure UseAll nanoparticles should be weighed in the nano-enclosure.Check the flow rate before using the nano enclosureThe green lights and the “Airflow safe” message will appear on the display panel of the enclosure (FlowTech alarm) if the flow rate is sufficientThe FlowTech alarm is specifically designed to provide warning in the event of an airflow failure.
51Nano-enclosure Use (Cont’d.) Do not use the enclosure if the flow rate is insufficientNotify your safety representativeTake care not to scatter nanoparticles out of the enclosure while weighingKeep bottles and experiments well inside the entrance of the enclosureClean the inside of the enclosure and the balance with wipes after weighing
52Nano-enclosure Use (Cont’d.) The wipes and sample dishes should be disposed of into the waste bag directly connected to the side of the enclosureDo not pull out the wipes and dishes out of the enclosureWhen the waste bag is full, carefully seal the mouth and put it into the wipe waste container and replace it with a new oneDo not turn off the enclosure even when it is not in useWaste bag of the nano enclosure
53Lab Clean-up You are responsible for your space! Weekly cleaning assignmentshttps://web.mit.edu/rklocker/internal/Only required to note problem areas, not clean yourselfTRAINER TIP: Remind staff to clean up after themselves when using common space like benches.Keep in mind, that this lab chose to set up a cleaning schedule. Do what works for your lab.
54Kitchen Cleanliness Please clean up after your own mess! Group Jobs Weekly cleaning as part of lab cleaning responsibilitieshttps://web.mit.edu/rklocker/internal/Keep in mind, that this lab chose to set up a schedule. Do what works for your lab.
56Misc…Whatever you deem to be miscellaneous goes here.
57Trainer Contact InformationLead Coordinator Contacts:EHSTraining Design Questions:This contact information is for YOU. Reach out to your lead coordinator or EHS with content issues.Finally, if you have a training design or delivery question (in other words, how do I make the training? How do I present this information in my meeting?) contact Mike Savio via . (Yeah, that’s me.)Best of luck with your training and let us know how we can help!
58If you do not know, ASK! Summary… TRAINER TIP: At the end of the training, there are usually 2 or 3 final points you want to make. This is a good one but add whatever works for your Lab.