Presentation is loading. Please wait.

Presentation is loading. Please wait.

Enterprise Document Management Symposium October 5 th – 6 th 2010 Niagara Falls, Canada.

Similar presentations


Presentation on theme: "Enterprise Document Management Symposium October 5 th – 6 th 2010 Niagara Falls, Canada."— Presentation transcript:

1 Enterprise Document Management Symposium October 5 th – 6 th 2010 Niagara Falls, Canada

2

3 Finding ROI in Document Management Learn about common and not so common places to look for savings when installing ECM. By: Bryan Reynolds, Managing Partner and Co-Founder of Sitrof Technologies, Inc.

4 We are living in exponential times…

5 How big is the digital universe? Exabyte From Wikipedia, the free encyclopedia An exabyte (derived from the SI prefix exa-) is a unit of information or computer storage equal to one quintillion bytes (short scale). The unit symbol for the exabyte is EB. When used with byte multiples, the unit indicates a power of EB = 1,000,000,000,000,000,000 bytes 1 billion gigabytes 1 million terabytes Exabyte From Wikipedia, the free encyclopedia An exabyte (derived from the SI prefix exa-) is a unit of information or computer storage equal to one quintillion bytes (short scale). The unit symbol for the exabyte is EB. When used with byte multiples, the unit indicates a power of EB = 1,000,000,000,000,000,000 bytes 1 billion gigabytes 1 million terabytes

6 Electronic document management system (EDMS) Provide a method for storing all relevant documents about a your customer or vendor Allows office staff to gain a total view of the customer or vendor Allows integration into point software solutions that each department uses Enables significant gains in productivity and efficiency

7 Current Business Landscape Technology has helped many businesses over the last years become more efficient. Predicted as early as 1975 that the paperless office had arrived Paperwork necessary to run a business has increased a great deal since 1975 ROI for any project is important

8 What is ROI? Return on Investment The amount of time it takes to get the value of the dollars spent on a project or item back Example: – if truck is purchased for a shipping company and it cost $50,000 and each month a profit of $10,000 can be tied to the truck, then your ROI is 5 months ($50,000/$10,000)

9 Return on Investment Model

10 Daily Labor Costs – No DMS ExampleTimeCost What is the average hourly salary?$15 How many people handle documents?7 How many times does each person retrieve a document daily? 10 How long does it take to retrieve a paper document? (minutes) 3210$52.50 How many new documents are generated a day? 20 How long does it take to file a paper document? (minutes) 360$15 How many paper copies are generated per day? 60.05$3

11 Daily, Monthly and Annual Cost Daily total costs for a paper based system – $70.50 Monthly total costs for a paper based system (20 working days/month) – $1,410

12 Additional Costs – No DMS ExampleTimeCost How much do you spend for off-site storage monthly? $100 How many filing cabinets (12 sqft/cabinet - $15/year/sqft) 10120$150 How much do you spend on filing supplies per month? $50 Monthly costs for maintenance – $200

13 Cost Per Year $19,320 Annual cost to maintain paper based management system

14 Implementation cost for a 20 User DMS Cost Software (20 Named Users)$5,000 Server with 200 GB of storage$5,000 Scanners (3 mid range scanners at $500 each)$1,500 Training and Setup$8,000 Total DMS System Cost in 1 st Year – $19,500

15 Daily Labor Costs – with DMS ExampleTimeCost What is the average hourly salary?$15 How many people handle documents?7 How many times does each person retrieve a document daily? 10 How long does it take to retrieve a paper document? (minutes).5(3)35$8.75 How many new documents are generated a day? 10(20) How long does it take to file a paper document? (minutes).5(3)5$1.25 How many paper copies are generated per day? 0(60).05$0

16 Daily, Monthly and Annual Cost Daily total costs for a DMS system – $10.00 Monthly total costs for a DMS system (20 working days/month) – $200 Annual software maintenance contract (20% of software purchase) – $720

17 Cost Per Year $3,120 Annual cost to maintain electronic based document management system

18 Return (ROI) $1,350 Monthly Savings 14.4 Month To Payoff

19 Deeper Look

20 Questions

21 Follow Us Sitrof Insights Blog: sitrof.com/insights Bryan Reynolds Managing Partner 700 Alexander Park, Suite 302 Princeton, NJ x101


Download ppt "Enterprise Document Management Symposium October 5 th – 6 th 2010 Niagara Falls, Canada."

Similar presentations


Ads by Google