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Federal Acquisition Service U.S. General Services Administration Diana Leonardo Contract Specialist National Furniture Acquisition Center GSA/FAS October.

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Presentation on theme: "Federal Acquisition Service U.S. General Services Administration Diana Leonardo Contract Specialist National Furniture Acquisition Center GSA/FAS October."— Presentation transcript:

1 Federal Acquisition Service U.S. General Services Administration Diana Leonardo Contract Specialist National Furniture Acquisition Center GSA/FAS October 17, 2007 How to Prepare a Quality Office Furniture Offer

2 Federal Acquisition Service 2 National Furniture Acquisition Center More than $2.78 billion in annual sales to Federal customers worldwide in FY 2006 Maintains over 2,300 contracts All types of furniture, furnishings, office equipment, and related services Federal customers can receive discounts up to 75% off commercial retail pricing

3 Federal Acquisition Service 3 NFC Schedules 36 Office Equipment 71-I Office Furniture 71-II Household Furniture 71-II-H Packaged Furniture 71-II-K Comprehensive Furniture Mgmt. Services 71-III Specialty Furniture 71-III-E Security Furniture 72-I-A Floor Coverings 72-II Furnishings 58-I Professional Communications and Security Solutions 78 Sports, Promotional, Outdoor, Recreation, Trophies, and Signs (SPORTS)

4 Federal Acquisition Service 4 711-1 Furniture Systems and Workstation Clusters 711-2 Worksurfaces, Workstations, Computer Furniture and Accessories 711-3 Filing and Storage Cabinets, Shelves, Mobile Carts, Dollies, Racks & Accessories 711-4* Blue Print Filing Cabinets 711-5* Card Files 711-6* Form Files Office Furniture SINs

5 Federal Acquisition Service 5 Office Furniture SINs SIN 711-7 High Density, Movable Filing Systems and Accessories SIN 711-8 Executive Office Furniture SIN 711-9 Executive Conference Room Furniture, Coordinated Tables, Case pieces and Accessories SIN 711-10 Executive Furniture Single Item Accent and Specialty Pieces SIN 711-11 Tables and Accessories SIN 711-12* System Type Tables and Accessories SIN 711-13* Partitions, Demountable Walls, and Accessories SIN 711-14* Vertical Surface Attachment Panels and Accessories

6 Federal Acquisition Service 6 Office Furniture SINs SIN 711-15 Acoustical Wall Treatments SIN 711-16 Upholstered Seating SIN 711-17 Multiple Seating SIN 711-18 Multipurpose Seating SIN 711-19 Stacking Chairs, Folding Chairs, and Dollies or Trucks Designed to Support Stacking and Folding Chairs SIN 711-20* Display and Communication Boards, Wall Stations Lecterns and Accessories

7 Federal Acquisition Service 7 Office Furniture SINs SIN 711-92* Remanufactured Furniture SIN 711-93 Reconfiguration and Relocation Services for Systems Furniture SIN 711-94 Design/Layout Services SIN 711-95 Installation Services SIN 711-96 Leased Furniture SIN 711-97 Rental Furniture SIN 711-98 International Furniture

8 Federal Acquisition Service 8 Benefits of a GSA Contract Widely recognized and used throughout the federal government as a great source of supply Easy for agencies to use All Terms and Conditions are negotiated up to the Point of Maximum Order Access to Web sites designed to facilitate business between GSA contractors and government employees Further business opportunities for doing business with the Government

9 Federal Acquisition Service 9 The National Furniture Center How Do I Get a GSA Contract?

10 Federal Acquisition Service 10 Locating the Solicitation http://www.gsaelibrary.gsa.gov

11 Federal Acquisition Service 11 Locating the Solicitation This template is set up with type sizes and locations already specified. Just click on the text box of a new slide and start typing –If you are modifying an existing slide just highlight the text and replace it with new text. Dont move stuff around and youll be fine

12 Federal Acquisition Service 12 Locating the Solicitation This template is set up with type sizes and locations already specified. Just click on the text box of a new slide and start typing –If you are modifying an existing slide just highlight the text and replace it with new text. Dont move stuff around and youll be fine

13 Federal Acquisition Service 13 Locating the Solicitation This template is set up with type sizes and locations already specified. Just click on the text box of a new slide and start typing –If you are modifying an existing slide just highlight the text and replace it with new text. Dont move stuff around and youll be fine

14 Federal Acquisition Service 14 Read the Solicitation! Solicitation will be your CONTRACT with GSA Contact the POC(s) for questions (Page iv) Specific Clauses in the Solicitation EPA – 552.216-70 (Page 62-63) IFF – 552.238-74 – ( Pages 69-70) Modifications – 552.243.-72 (Pages 74-75) Contract Price List – I-FSS-600 (Pages 85-88) Contract Sales Criteria - I-FSS-639 (Page 89)

15 Federal Acquisition Service 15 Complete the Solicitation Complete all requirements Complete and submit all required performance testing documentations Submit original and requested number of copies CSP-1 Commercial Sales Practices – Tell us about your best customers and the pricing/terms/deals they receive

16 Federal Acquisition Service 16 The Solicitation – SF 1449 Standard Form 1449 (Page 1) Block 12: Discount Terms Block 17a: Company Name and Address Block 30a: Signature of Offeror/Contractor Block 30b: Name and Title of Signer Block 30c: Date Signed

17 Federal Acquisition Service 17 The Solicitation – Identifying SINs Schedule of Items: (Pages 18-31) Locate the product(s) that your company provides Fill in the applicable SIN(s )

18 Federal Acquisition Service 18 The Solicitation Technical Requirements: (Pages 33-38) Offers will be evaluated based upon the quality of information Products must meet applicable industry standards and testing

19 Federal Acquisition Service 19 The Solicitation Place of Performance, Clause 52.215-6: (Pages 45-46) Check whether or not you intend to use one or more facilities Indicate where facilities are located

20 Federal Acquisition Service 20 The Solicitation Maximum Order Limitation, Clause 52.216-19: (Pages 47-49) Orders over Maximum Order Limitation the Government will request a deeper discount

21 Federal Acquisition Service 21 The Solicitation Commercial Delivery Schedule, Clause 522.211-78: (page 60) Indicate the delivery time

22 Federal Acquisition Service 22 The Solicitation Ordering Information, Clause 552.216-73: (Page 63) How would you like to receive your orders? Fax Electronic POC for Ordering

23 Federal Acquisition Service 23 The Solicitation Contractors Remittance (Payment) Address, Clause 552.232-82: (Page 66) Payment Address to which Government Checks are Mailed

24 Federal Acquisition Service 24 The Solicitation Scope of Contract - 552.238-78: (Pages 71- 72) Indicate delivery location -Domestic and/or overseas

25 Federal Acquisition Service 25 The Solicitation Delivery Prices F-FSS-202G (Pages 78- 79) Alaska Hawaii Puerto Rico

26 Federal Acquisition Service 26 The Solicitation Contact for Contract Administration, Clause G-FSS-900-C: (Pages 79-80) Paragraph A: Domestic Delivery Paragraph B: Overseas Delivery

27 Federal Acquisition Service 27 The Solicitation Section 8(a) Representation for the Multiple Award Schedule Program, Clause K-FSS-9: (Page 90) Are you an 8(a) Business Development Program Participant? Yes ____ No ____ (check one)

28 Federal Acquisition Service 28 The Solicitation Offeror Representations and Certifications – Commercial Items, Clause 52.212-3:(Pages 94-103) Service-Disabled Veteran-Owned Small Business Concerns Women Owned Business Taxpayer Identification Number (TIN)

29 Federal Acquisition Service 29 The Solicitation Authorized Negotiators, Clause K-FSS-1: (Page 109) A list of all persons authorized to negotiate with the Government under this solicitation

30 Federal Acquisition Service 30 The Solicitation Commercial Sales Practices Format, Clause CSP-1: (Page 113) Name of Offeror______________ SIN(s)___________________ FOB(s) Offered_______________ Under SIN(s), include: Value of Sales Total Projected Annual Sales Best Value Prices

31 Federal Acquisition Service 31 Remember to Include … Catalogs/Pricelists Submit copies of manufacturers COMMERCIAL price list(s) –Write the appropriate SIN next to each offered item in price list. –Products not offered should be crossed out and initialed

32 Federal Acquisition Service 32 Remember to Include … Pricing Proposal Offer a discount from your pricelist Offer your BEST (Most Favored Customer) pricing For non-manufacturers offering products of a manufacturer: Provide documentation of the value-added services you perform in order to earn the mark-up over the manufacturers price to you and your net costs from the manufacturer

33 Federal Acquisition Service 33 Remember to Include … Testing Some items under some Schedules require submission of testing reports or testing certifications – flammability, performance testing, etc. Testing requirements are detailed in the solicitation. Contact Engineering 703-605-9260 for questions. Dont submit your offer until all testing is complete.

34 Federal Acquisition Service 34 Remember to Include… Subcontracting Plan Business size for furniture: Large Business > 500 employees Large U.S. business -- need to submit a subcontracting plan to offer opportunities to small businesses. Ask the solicitation POC for a sample plan if you need one. Some solicitations include samples.

35 Federal Acquisition Service 35 Remember to Include… Dun and Bradstreet – Open Ratings Report www.prereports.com Centralized Contractor Registry (CCR) http://www.ccr.gov/ Online Representations and Certifications Application (ORCA) https://orca.bpn.gov/

36 Federal Acquisition Service 36 Trade Agreements/Set-Asides All products must be from the U.S. or one of the countries participating in the Trade Agreements Test to determine country of origin for an end product is "substantial transformation" Trade Agreements dont apply to set-asides. If the item is set-aside for small business, both the contractor and manufacturer must be small U.S. businesses.

37 Federal Acquisition Service 37 MAS Express Program Designed to simplify, streamline, and ultimately accelerate the process for vendors to obtain MAS contracts (30 Days) Qualifications Been in business 2 years At least $100,000 in commercial sales Acceptable current ratio Positive/neutral ratings on Open Ratings report Offered approved SINs Offered 500 or fewer products ORCA/CCR

38 Federal Acquisition Service 38 MAS Express Program SINS under Office Furniture Solicitation 711-4 Blue Print Filing Cabinets 711-5 Card Files 711-6 Form Files 711-19 Stacking chairs, folding chairs, and dollies or trucks designed to support stacking and folding chairs 711-20 Display and Communication Boards, Wall Stations, Lecterns and Accessories For more information – www.gsa.gov/masexpress

39 Federal Acquisition Service 39 After Submitting an Offer Assigned a Contracting Specialist/Point of Contact Asked for missing information or clarifications. Provide information showing financial responsibility Initiate negotiations

40 Federal Acquisition Service 40 After Submitting an Offer Submit Final Proposal Revision After all requirements, terms and conditions deemed acceptable, youll receive contract award package and further instructions. Award of Contract depends largely on the quality/completeness of your offer, testing, pricing, technical proposal, etc., as well as the swiftness of your responses.

41 Federal Acquisition Service 41 GSA Advantage!® Youll be required to enter contract information/pricing, etc. onto GSA Advantage! Access: www.gsaadvantage.gov Online shopping site for customers to browse and/or place orders

42 Federal Acquisition Service 42 GSA e-Buy Electronic Request for Quote (RFQ) System Customers post RFQs here and you can submit quotes You must be on GSA Advantage! to participate

43 Federal Acquisition Service 43 Marketing to the Government Print/Distribute FSS Schedule to Federal customers Submit to GSA Advantage! Market to Customers Distribution of Pricelist Report Sales – Vendor Support Center online: http://www.vsc.gsa.gov

44 Federal Acquisition Service 44 e-Commerce Info Schedules e-Library: http//www.gsaelibrary.gsa.gov GSA Advantage: http://www.gsaadvantage.gsa.gov FedBizOpps: http://www.FEDBIZOPPS.gov e-Buy: http://www.ebuy.gsa.gov

45 Federal Acquisition Service 45 Additional Web Sites GSA Home Page www.gsa.gov GSA EXPO www.expo.gsa.gov MAS Owners Guide www.fss.gsa.gov/schedules GSA Marketing Partnership www.fss.gsa.gov/partnership

46 Federal Acquisition Service 46 More Information Mailing Address: GSA National Furniture Center 2200 Crystal Drive, Suite 400 Arlington, VA 22202 www.gsa.gov/furniture Glenda Lambert PH: 703-605-9236 Glenda.lambert@gsa.gov Diana Leonardo PH: 703-605-9198 Diana.leonardo@gsa.gov

47 Federal Acquisition Service U.S. General Services Administration Thank You

48 Federal Acquisition Service U.S. General Services Administration Questions?


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