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ASsessment and Results Interface ASRI Overview Presentation.

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Presentation on theme: "ASsessment and Results Interface ASRI Overview Presentation."— Presentation transcript:

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2 ASsessment and Results Interface ASRI Overview Presentation

3 Welcome to the ASsessment and Results Interface Background What is ASRI?: ASsessment and Results Interface A quantum leap forward from current methods of Assessment, Resulting, Award Management, Apprenticeship and Traineeship Management; Supports administrative and academic staff in a broad range of assessment and result related activities; A Whole-of-College, single point of access for Assessment support and management facility; and Wholly web-enabled – it is Accessible: Any Time, Any Place, Anywhere.

4 ASRI Overview Presentation Welcome to the ASsessment and Results Interface Background Drivers Behind ASRI: Support TAFEWA College alignment with AQTF compliance; Support more flexible TAFEWA College plans, practices and processes; The disassociation of several systems: ASMATMSTRS STARS & NTIS Meet the requirements of the CSSC and TDSPG Paper & Word Docs

5 ASRI Overview Presentation Welcome to the ASsessment and Results Interface ASRI Background ASRI Implementation: Replaces functionality currently in the TDS Assessment sub- system (ASM); Access to CMS (STARS) data; Replaces functionality currently in the Apprentice and Trainee Management System (ATMS); Brings the Training Record System (TRS) data as well as the TDS database into a single interface. ASM & ATMS Replaced by June ASM TRS ATMS CMS STARS TDS Data Repository

6 ASRI Overview Presentation Welcome to the ASsessment and Results Interface Academic Year Several tasks and activities need to be managed… –Preparing for Upcoming Academic Year –Course Study and Assessment Planning –College Profile Contract –Creation of Rolls, Enrolment Form Templates –TAFE Admissions New Student Admissions –Apprentice & Trainee Management Communicating with the ATSN Training Contract Tracking and Management –Assessing, Resulting, and Award Management ASRI Where does ASRI fit in?

7 ASRI Overview Presentation Welcome to the ASsessment and Results Interface Time Line Students Require Information (Student Portal) College Profile, Rolls, EFTs, Assessing, Resulting, Awards Aug Academic Year – What and When? SepOctNovDecJanFebMarAprMayJunJul Academic Year Click on a month: (Some colleges multi-task all activities year round) Apprentice & Trainees Commence and Finish Any Time Click here to see the Apprentice & Trainee flow of events : Academic Year

8 ASRI Overview Presentation Welcome to the ASsessment and Results Interface January TAFE Admission Offer Letters sent Enrolment Preparations –TAFE Admission of new students –Existing students Enrol Students Student Study Plans Creation Fee For Service (FFS) & Flexible Delivery ASRI

9 ASRI Overview Presentation Welcome to the ASsessment and Results Interface February Enrol Students Student Study Plans Creation Semester Commences –Training Delivery Fee For Service (FFS) & Flexible Delivery ASRI

10 ASRI Overview Presentation Welcome to the ASsessment and Results Interface March Preparations for the next term Academic Statements Fee For Service (FFS) & Flexible Delivery ASRI

11 ASRI Overview Presentation Welcome to the ASsessment and Results Interface April Roll Planning for next term Course Study Plan (CSP) creation for next semester Assessment Planning for next semester Fee For Service (FFS) & Flexible Delivery Semester Break ASRI

12 ASRI Overview Presentation Welcome to the ASsessment and Results Interface May Roll Planning for next semester Enrolment Form Template (EFT) Creation for next semester Roll Creation for next semester Course Study Plan (CSP) creation for next semester Assessment Planning for next semester Assessment Tasks Creation Assessment Tool Creation Fee For Service (FFS) & Flexible Delivery ASRI

13 ASRI Overview Presentation Welcome to the ASsessment and Results Interface June Enrolment Form Template (EFT) Creation for next semester Enrolment Form printing for next semester Roll Creation for next semester Result Entry from this term Applications for Awards Assessment Planning Assessment Task and Tool Creation Fee For Service (FFS) & Flexible Delivery ASRI

14 ASRI Overview Presentation Welcome to the ASsessment and Results Interface July Assessments & Exams Academic Statements Awards Granted Term Ends Assessment Task and Tool Creation for next semester Fee For Service (FFS) & Flexible Delivery ASRI

15 ASRI Overview Presentation Welcome to the ASsessment and Results Interface August Commence Preparations for the next Academic Year Preparations for the next term Academic Statements Fee For Service (FFS) & Flexible Delivery ASRI

16 ASRI Overview Presentation Welcome to the ASsessment and Results Interface September Roll Planning for next semester Course Study Plan (CSP) creation for next semester Assessment Planning for next semester Fee For Service (FFS) & Flexible Delivery College Profile –Whats the Scope of Delivery? –Student Contact Hours (SCH), $$$ ASRI

17 ASRI Overview Presentation Welcome to the ASsessment and Results Interface October College Profile –Whats the Scope of Delivery? –Student Contact Hours (SCH), $$$ Roll Planning for next semester Enrolment Form Template (EFT) Creation for next semester Roll Creation for next semester Course Study Plan (CSP) creation for next semester Assessment Planning for next semester Assessment Task and Tool Creation for next semester Fee For Service (FFS) & Flexible Delivery ASRI

18 ASRI Overview Presentation Welcome to the ASsessment and Results Interface November Applications for Awards Enrolment Form Template (EFT) Creation for next semester Enrolment Form printing for next semester Roll Creation for next semester Assessment Planning for next semester Assessment Tasks for next semester Assessment Tool Creation for next semester Fee For Service (FFS) & Flexible Delivery ASRI

19 ASRI Overview Presentation Welcome to the ASsessment and Results Interface December Assessments & Exams Result Entry Academic Statements Awards Term Ends Assessment Tasks Creation Assessment Tool Creation Fee For Service (FFS) & Flexible Delivery Holidays Semester Break ASRI

20 ASRI Overview Presentation Welcome to the ASsessment and Results Interface ASRI - ATM ASRI ATM and TDS/TRS Exchange: Apprentice - usually a 4-year programme Trainee is similar to Apprentice but… –Usually more structured –Shorter in length of time ASRI helps manage the process Employer Contract ATSN Start Training Negotiate TPO TRB Deadline - Award Apprentice & Trainee Management and TDS/TRS Exchange Click on the step:

21 ASRI Overview Presentation Welcome to the ASsessment and Results Interface Employer The Industry initiates the process for apprenticeships: Apprentice must be employed by the initiating industry employer –Contact the New Apprentice Centre (NAC) Industry Employer Contact New Apprentice Centre (NAC)

22 ASRI Overview Presentation Welcome to the ASsessment and Results Interface Contract Contract Negotiation between the prospective apprentice (student), the Industry Employer, and the NAC: What the Trade? Provider List (Which RTO?) STARS Scope Document Employer assesses RTO. NAC assesses employer Can they work with apprenticeships? Negotiate Sign Contract

23 ASRI Overview Presentation Welcome to the ASsessment and Results Interface NAC enters the contract details into TYMS (the National database). Then, inform the Apprentice Traineeship Support Network (ATSN). The ATSN staff approves the contract and the information is updated in their Training Record System (TRS) Database. ATSN sends an Urgent Request for Training Plan Outline (TPO) to be generated by the RTO. ASRI TDS/TRS Exchange – Business Events Generated –4 Week deadline for RTO to sign the TPO. The clock begins… ASRI Apprentice & Trainee Management TPO Tracking ATSN

24 ASRI Overview Presentation Welcome to the ASsessment and Results Interface Negotiate TPO TRS data imported to the TAFE TDS data repository TPO Negotiation between Employer, Student, and RTO –Qualification –Course Study Plan (CSP) –Whos delivering the training? RTO or Employer? –Expected training start and end date –Assessment Methods –RPL, RCC, Credit Transfer The Employer, Student, and RTO sign the TPO –Prior to the 4-week TPO deadline –Signed copies to: ATSN, Employer, Student, and RTO How Does ASRI Help Manage All This ?…

25 ASRI Overview Presentation Welcome to the ASsessment and Results Interface ATSN ASRI ASRI Course Study Plans (CSP) & Assessment Plans (AP) ASRI TDS/TRS Exchange = Exchange of Business Events – ASRI (TDS data) Exchanges with ATSN (TRS data) ASRI Apprentice & Trainee Management Tracking: TPO Sent to Employer for sign off How was it delivered to employer? TPO FINALISED – Signed copies sent to all parties: Employer, Student, ATSN (Business Event Sent) Copies filed with RTO records TPO Returned to RTO (TAFE College) TPO Request – Critical 4-week Date Identified

26 ASRI Overview Presentation Welcome to the ASsessment and Results Interface TRB Deadline Produce a Training Record Book (TRB) –Clock starts again – 4 Weeks The TRB is the students progress reporting document Call-up Management –Letters sent to Employers and Students Enrolment in as prescribed by TPO How Does ASRI Help Manage All This ?…

27 ASRI Overview Presentation Welcome to the ASsessment and Results Interface ATSN ASRI ASRI TDS/TRS Exchange = Exchange of Business Events – From Stage 4 the ATSN (TRS) was sent a Business Event stating the TPO has been sent and signed. ASRI Apprentice & Trainee Management - Call-ups ASRI Apprentice & Trainee Management Tracking: –Create the Training Record Book (TRB) TPO Procedure Complete When was TRB Printed When was TRB Issued

28 ASRI Overview Presentation Welcome to the ASsessment and Results Interface Start Training RTO lecturers and Employer –Continual Assessment What is the Evidence of Assessment? Document it. –Appointment and Absences Management –Sign off on the progress in the TRB RTO TDS data repository = CP Competency Pending Training is complete as defined by completed TRB Student applies for Award - RTO Approves of application Date of Completion in TDS data repository –Businss Event - Off Job requirements completed? Yes –Business Event - ATSN is advised of completion How Does ASRI Help Manage All This ?…

29 ASRI Overview Presentation Welcome to the ASsessment and Results Interface ATSN ASRI Appointment Scheduling and Tracking –Who, What, When, Where? Absence Tracking –Letters ASRI Apprentice & Trainee Management Tracking: ASRI TDS/TRS Exchange = Exchange of Business Events –ATSN (TRS) Informed of Off-the-Job Completion Off-the-Job Completion Business Event = Inform ATSN

30 ASRI Overview Presentation Welcome to the ASsessment and Results Interface Prior to Award Eight weeks prior to Training Contract Indenture Completion Date ATSN and RTO confirm with employer –Completion of On the Job training TRS = Yes training complete –TRB Complete Is it signed? How Does ASRI Help Manage All This ?…

31 ASRI Overview Presentation Welcome to the ASsessment and Results Interface ATSN ASRI ASRI Apprentice & Trainee Management Tracking: ASRI TDS/TRS Exchange = Exchange of Business Events –ATSN (TRS) informed of the On-the-Job training completed for the Apprentice/Trainee. –ATSN (TRS) informed that the TRB is complete and signed by employer. TRB Employer Sign-off Business Event = ATSN Informed On-the-Job Completion Business Event = ATSN Informed

32 ASRI Overview Presentation Welcome to the ASsessment and Results Interface Grant Award Completion Date –TRS status of Training Contract = Completed –Issue Trade Papers –TRS updates TDS Training Contract Status = Complete On job requirements complete? Yes Completion Date expires (4 Years) –Issue Trade Papers –TRS updates the TDS data repository »Training Contract = Complete »CP changed to CO = Competent RTO Issues Award How Does ASRI Help Manage All This ?…

33 ASRI Overview Presentation Welcome to the ASsessment and Results Interface Awards ASRI Award Management 1.Student Applies for Award 2.Verify Student Study Plan and Their Details: Are the student details correct? Completed Required Units of Competency? Is the Student a Debtor? Mail appropriate letters –Debtor, Ineligible, or Eligible letter creation 3.Approve of Award 4.Print and Issue Award


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