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Overview of Cooperative Contracts Program Sherri Parks Director Contracting and Procurement Services Division, DIR.

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Presentation on theme: "Overview of Cooperative Contracts Program Sherri Parks Director Contracting and Procurement Services Division, DIR."— Presentation transcript:

1 Overview of Cooperative Contracts Program Sherri Parks Director Contracting and Procurement Services Division, DIR

2 2 Who is DIR? DIR is the state agency responsible for Effective planning, implementation and management of a statewide technology infrastructure that supports agency business operations Pooling the purchasing power of government and leveraging it to drive down costs and add value to ICT purchases for state government entities Adopting statewide technology rules and standards that contribute to effective enterprise management of ICT Promoting security and privacy of state data and networks Key operations TexasOnline, the official State of Texas website Data Center Services Telecommunications and IP Network Security ICT Cooperative Contracts Program

3 3 ICT Cooperative Contracts WHAT DO THEY DO? Create savings for taxpayers by aggressively leveraging the states buying power to lower prices and obtain best value Optimize the purchase of ICT commodities and services Streamlines process for customers Reduces duplicate efforts: all contracts competitively procured Reduces purchasing and contract cycle time: customers issue P.O. directly to DIR vendor Simplifies sales process for vendors Include ICT commodity items as contracted product offerings Hardware and software Technology staffing services Other ICT services with high customer demand (seat management, technology training, etc.) Maintenance

4 4 Who are DIRs Customers? Sales by Channel * Telecommunications Go DIRect sales of $36 M were distributed to channels via prorated percentage of sales. Sep 07 – Feb 08

5 5 What Does DIR Sell? SALES BY COMMODITY TYPE: Sep 07 – Feb 08

6 6 448 Cooperative Contracts 290 Total Resellers 140 HUB Prime Vendors 121 HUB Resellers 38% Growth in Last 2 Years (FY05-07) Over $1 Billion Projected for FY08 Customer Base Market Segmentation Analysis 45% Education 29% State Agencies 26% Local Government ICT Cooperative Contracts – Statistics ICT Cooperative Contract Sales Sep 07 – Feb 08

7 7 ICT Cooperative Contracts – HUB Statistics

8 8 ICT Cooperative Contracts – Cost Savings/Avoidance DIR CUSTOMERS/TAXPAYERS Savings calculated as difference between DIR price and price available in other states and from other cooperative contracting programs Additional value (soft costs) not included in calculation Time/salary savings associated with streamlined procurement process Additional services or benefits such as free training Improved performance standards and accountability requirements ICT Cooperative Contract Cost Savings/Avoidance Sep 07 – Feb 08

9 9 How to Do Business with DIR HOW DO VENDORS GET ON DIRS LIST? DIR competitively bids all contracts DIR establishes statewide master contracts with vendors for products or services when sufficient customer demand exists DIR posts requests for offers (RFOs) on the Electronic State Business Daily (ESDB, ) RFOs are generally posted for 30 days Many contracts include multiple awards Contracts are awarded for a specified term DIR offers more frequent bidding opportunities DIR posts regional RFOs

10 10 How to Do Business with DIR HOW DO VENDORS BECOME DIR RESELLERS FOR A SPECIFIC MANUFACTURER/PUBLISHER? Resellers may respond to the posted RFO Resellers can be named as subcontractor by a prime vendor Prime vendors/manufacturers can amend their HUB Subcontracting Plan (HSP) to include additional resellers WHAT ARE THE REQUIREMENTS TO BE A RESELLER? Resellers must be authorized to sell the appropriate manufacturer/publishers product

11 11 How to Do Business with DIR WHATS THE EVALUATION CRITERIA OF THE RFO? Pricing Vendors plan for supporting the contract if awarded Quality and thoroughness of response Vendors customer references

12 12 How to Do Business with DIR DIR WEBSITE Use the DIR website ( ) as a resource for information on existing and future opportunities Bid as prime vendor on contract opportunities as they are posted Work with prime vendors to become subcontractor No DIR contract found? Ask about the New Product or Service (NPS) request form

13 13 How to Do Business with DIR DIR STORE Provides searchable access to all Go DIRect contracts Provides valuable information for specific customer groups Describes the Go DIRect process in detail Gives access to current contracting initiatives

14 14 Current Contracting Webpage

15 15 Future Contracting Opportunities CURRENT CONTRACTING INITIATIVES Posted on DIRs Web site (www.dir.state.tx.us/store/cci) to improve communications between DIR vendors and customers Lists initiatives by procurement stage Planning RFO Postings – links directly to the posting on the Electronic State Business Daily (ESBD) Evaluation Negotiation Recent Awards Each initiative has a brief description, expected phase completion date, and contact information

16 16 Current Contracting Initiatives – Planning Stage (p1) TYPE OF SERVICES/ PRODUCTSDESCRIPTION START DATE RFO RELEASE DATE CONTACT PERSON Enterprise Resource Planning (ERP) Release an RFO to contract with vendor(s) for ERP products and related services Jun-08Sep-08Mark Howard Augmenting RFO to Surveillance Equipment and Services Release RFO to augment surveillance equipment and services to add access controls such as card readers Jan-08 Jul-08 Mark Howard Comprehensive Web Development and Mgmt Services Release RFO to contract with vendor(s) to provide website design, development and hosting Jan-08Jul-08Joanne Severn Emergency Preparedness Hardware Release RFO to contract with vendor(s) to provide hardware and devices for the purpose of emergency preparedness Nov-07Jul-08Shannon Kelley

17 17 Current Contracting Initiatives – Planning Stage (p2) TYPE OF SERVICES/ PRODUCTSDESCRIPTION START DATE RFO RELEASE DATE CONTACT PERSON Mobile Police VideoRelease RFO to contract with vendor(s) to provide mobile video cameras for use in police vehicles Jan-08Jul-08Shannon Kelley Microsoft Master Services Agreement Release an RFO to provide a statewide technical services agreement with Microsoft Corporation May-08Jul-08Joanne Severn Internet SubscriptionsRelease an RFO to provide access to a product or service on monthly or yearly or seasonal basis. Jul-08Oct-08Kerry Stennett Networking Equipment including Telecommunication Parts and Supplies Rebid networking equipment to allow opportunity for new vendors and products. Vendors with existing contracts will not need to rebid. Jan-08Jul-08Mark Howard

18 18 Current Contracting Initiatives – RFO Posting TYPE OF SERVICES/ PRODUCTSDESCRIPTION START DATE RFO RELEASE DATE CONTACT PERSON Augmenting Software Products and Related Services RFO DIR-SDD-TMP-126July 7, 2008August 8, 2008Carrie Cooper

19 19 Current Contracting Initiatives – Evaluation Stage CONTRACTRFO NUMBER START DATE END DATE CONTACT PERSON Apple-Branded Hardware Products and Related Svcs DIR-SDD-TMP-1164/8/2008Q4 2008Carrie Cooper Deliverables-Based IT Services (DBITS) DIR-SDD-TMP-1154/12/2008Q3 2008Carrie Cooper Dell-Branded Hardware Products and Related Svcs DIR-SDD-TMP-1204/15/2008Q3 2008Carrie Cooper Emergency Preparedness Software DIR-SDD-TMP-1047/13/2007Q2 2008Carrie Cooper IBM-Branded Hardware Products and Related Svcs DIR-SDD-TMP-1214/23/2008Q4 2008Carrie Cooper Lenovo-Branded Hardware Products and Related Svcs DIR-SDD-TMP-1226/3/2008Q4 2008Carrie Cooper Regulatory SoftwareDIR-SDD-TMP-1104/9/2008Q3 2008Carrie Cooper Technology-Based Conferencing Products/Svcs DIR-SDD-TMP-1186/7/2008Q4 2008Carrie Cooper Technology Based TrainingDIR-SDD-TMP-0947/18/2008Q4 2008Carrie Cooper

20 20 Current Contracting Initiatives – Negotiation Stage CONTRACTRFO NUMBER START DATE END DATE CONTACT PERSON Break/Fix ServicesDIR-SDD-TMP-09611/5/2007Q2 2008Carrie Cooper IT Staffing ServicesDIR-SDD-TMP-1091/11/2008Q3 2008Carrie Cooper Miscellaneous Information Technology (IT) Hardware Peripherals, Components, and Related Services DIR-SDD-TMP-09210/25/2007Q2 2008Carrie Cooper Security ServicesDIR-SDD-TMP-10012/3/2007Q3 2008Carrie Cooper Technology-Based Recording Equipment, Software, and Services DIR-SDD-TMP-1112/15/2008Q2 2008Carrie Cooper

21 21 Current Contracting Initiatives – Recent Awards CONTRACTVENDOR START DATE END DATE CONTACT PERSON Enterprise ArchitectureMultiple Awards4/16/2007 7/02/2008Phyllis Benitez Cabling ServicesMultiple Awards5/13/20085/13/2010Joan Scott ComputersMultiple Awards6/6/20076/6/2008Brian Bell Court Case Management Software Multiple Awards5/5/20085/6/2009Phyllis Benitez Managed Services for Information Technology (a/k/a Seat Management Services) Multiple Awards4/24/20084/23/2011Aiko Morales

22 22 Significant Re-procurement Opportunities TEX-AN Current TEX-AN contract expires August 31, 2009 Re-procurement will take place fall 2008 through summer 2009 Vision document: www1.dir.state.tx.us/texan/stg1/visiondocument.htmls TEXASONLINE Current contract expires December 31, 2009 RFO release October 2008 Vision document: www1.dir.state.tx.us/tol/rfo/vision.htm

23 23 Contact Information Sherri Parks, Director Contracting and Procurement Services (512)


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