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Tabular Format (TF!/SeeSOR) Lifecycle Approach to Services Procurement Presented By: ASC Group Inc.

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Presentation on theme: "Tabular Format (TF!/SeeSOR) Lifecycle Approach to Services Procurement Presented By: ASC Group Inc."— Presentation transcript:

1 Tabular Format (TF!/SeeSOR) Lifecycle Approach to Services Procurement Presented By: ASC Group Inc.

2 Services Procurement SOW Development Biddable RFPs Evaluation of Bids Implementation and Management Monitoring and Performance Reporting Contract Re-let TF! & SeeSOR are fully Integrated Lifecycle Integrated Lifecycle Services Procurement ManagementProducts

3 Tabular Format (TF!) Very Disciplined and Structured Approach to Contracting for Services Rigorous Definition of Required Service Rigorous Definition of Required Service Disciplined & Timely Assessment of Responses Disciplined & Timely Assessment of Responses Foundation for Contract & Relationship Management Foundation for Contract & Relationship Management

4 Tabular Format (TF!) SOW

5 Various Methods for Specifying Performance Cost vs. Innovation An attempt to reduce the perceived risk of Contractor poor performance through the use of prescriptive requirements will result in higher costs as innovation is suppressed. Cost vs. Innovation An attempt to reduce the perceived risk of Contractor poor performance through the use of prescriptive requirements will result in higher costs as innovation is suppressed. Cost Innovation Watchkeeping Specified Methodology Performance

6 Services Procurement SOW Development Biddable RFPs Evaluation of Bids Implementation and Management Monitoring and Performance Reporting Contract Re-let TF! & SeeSOR are fully Integrated Lifecycle Integrated Lifecycle Services Procurement ManagementProducts

7 TF! Evaluation Analysis

8 Contractor Furnished Material Contractor Furnished Equipment and Facilities Other Contractor Expenses

9 Price charged for each section Difference between Price charged and Cost build up Cost build up for each section TF! Evaluation Analysis

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11 TF! Evaluation Documentation Line Item Evaluation Functional Section Overall Evaluation

12 TF! Technical Evaluation Results

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15 Services Procurement SOW Development Biddable RFPs Evaluation of Bids Implementation and Management Monitoring and Performance Reporting Contract Re-let TF! & SeeSOR are fully Integrated Lifecycle Integrated Lifecycle Services Procurement ManagementProducts

16 TF! Amendment Analysis

17 Services Procurement SOW Development Biddable RFPs Evaluation of Bids Implementation and Management Monitoring and Performance Reporting Contract Re-let TF! & SeeSOR are fully Integrated Lifecycle Integrated Lifecycle Services Procurement ManagementProducts

18 SeeSOR QA Plan

19 SeeSOR Scheduling

20 SeeSOR Analysis

21 Services Procurement SOW Development Biddable RFPs Evaluation of Bids Implementation and Management Monitoring and Performance Reporting Contract Re-let TF! & SeeSOR are fully Integrated Lifecycle Integrated Lifecycle Services Procurement ManagementProducts

22 TF! Results Reduces acquisition time from months to 12 months or less. Short cut to 50% - 60% reduction in cost of procurement. Savings realized earlier. Strong defensible audit trail supports customer decisions IF protested. Over 50 projects worldwide have been awarded using the Tabular Format (TF!) methodology and software suite with a government protest win rate of 3 out of 3. Reduces acquisition time from months to 12 months or less. Short cut to 50% - 60% reduction in cost of procurement. Savings realized earlier. Strong defensible audit trail supports customer decisions IF protested. Over 50 projects worldwide have been awarded using the Tabular Format (TF!) methodology and software suite with a government protest win rate of 3 out of 3.

23 DND CRS TF! Review Results (1998 based on the pre-award phase for 4 pilot TF! projects) the introduction of TF has already shown some positive benefits SOWs developed using TF were clear, biddable and enforceable. The TF process allows for a performance- oriented SOW. The TF evaluation process is as good as or better than other methodologies. CRS recommendation that DND retain central TF expertise has been implemented in order to minimize time and expense. the introduction of TF has already shown some positive benefits SOWs developed using TF were clear, biddable and enforceable. The TF process allows for a performance- oriented SOW. The TF evaluation process is as good as or better than other methodologies. CRS recommendation that DND retain central TF expertise has been implemented in order to minimize time and expense.

24 SeeSOR Results CFB Goose Bay reduced DND monitoring staff from 14 to 4 following full implementation of SeeSOR. 4 projects where the Contractor initiated the use of SeeSOR. For at least 1 of those projects, SeeSOR was the deciding factor in the award decision. CFB Goose Bay reduced DND monitoring staff from 14 to 4 following full implementation of SeeSOR. 4 projects where the Contractor initiated the use of SeeSOR. For at least 1 of those projects, SeeSOR was the deciding factor in the award decision.

25 Case Study – Diego Garcia B.I.O.T USCINCPACFLT commissions study of base operations alternatives Government estimate 1,700 Government personnel $40 M+ per year 1999 (larger scope than originally envisaged) 1,500 Contractor personnel $21 M per year 1980 USCINCPACFLT commissions study of base operations alternatives Government estimate 1,700 Government personnel $40 M+ per year 1999 (larger scope than originally envisaged) 1,500 Contractor personnel $21 M per year

26 TF! Introduced Non-TF! Methodology Contract Cost Constant $ Constant Scope Constant Scope and $ TF! Re- Compete Integrated Lifecycle Competitions

27 Lifecycle Contracting with PBSC (Performance-based Service Contract) Independent Event Contracting Each contract tendering, amendment or additional work requirement is treated independently. Resource-based Service Contract (RBSC) Service requirements are generally defined without performance standards and selection and compensation approaches are based on the provision of resources rather than the delivery of outputs. Independent Event Contracting Each contract tendering, amendment or additional work requirement is treated independently. Resource-based Service Contract (RBSC) Service requirements are generally defined without performance standards and selection and compensation approaches are based on the provision of resources rather than the delivery of outputs. PBSC Lifecycle ContractingIndependent Event Contracting RBSC Most efficient/ effective Least efficient/ effective

28 Performance Specification Use structured approach such as Tabular Format to define each service as follows: Write/verb-noun statement of service Define quantity in measurable terms Define quality in measurable terms Explain how the performance will be assessed Specify inputs and processes only if necessary Contractor Compensation Basis of Payment Contract Management & Administration For quality compensation, consider: Objective assessment Qualitative assessment For quantity compensation, consider: Cost reimbursable Firm price Quantity management: Quantity tracking system Quality management: Monitoring Corrective Action Requests Quality reporting Performance Incentive Fee Cost management: Cost control Payment certification Relationship management: Performance Incentive Fee Joint progress review meetings Joint contract management training Executive Steering Committees Evaluation & Selection Service solution evaluation: Criteria linked to SOW Detailed responses, including solution description, resources and costing, linked to the criteria Generation of questions against each Contractors solution Multiple bid periods with question & answer process: A, Q, U criteria ratings Generation of a short-list based on relative scoring Issuance of evaluator questions to short-listed Contractors Like stones in an archway… Government estimate: Validate performance specification Provide reference point for evaluation


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