Presentation on theme: "Is a Contract Necessary? Step 7Step 6Step 5Step 4Step 3Step 2Step 1 Goods or Services? Finished (ready- made) Goods Contract is Needed Any Complex Delivery,"— Presentation transcript:
Is a Contract Necessary? Step 7Step 6Step 5Step 4Step 3Step 2Step 1 Goods or Services? Finished (ready- made) Goods Contract is Needed Any Complex Delivery, timing, or does cost exceed $500? Contract is Needed Contact is NOT Needed Services On or Off Site? Do services provide physical or intellectual product? Do any of the services entail any risk? Is the Value $500? Contract is NOT Needed Contract is Needed NO YES
Decide to Purchase a Good or Service (verify funds are available) Choose Vendor (using RFP process if necessary) Determine if Contract is Necessary (see flowchart) Decide What Contract to Use (i.e. BC Form, Vendor Form or work with GC to create new document) Negotiate Document Contract Reviewed by Department Chair, Dean, or VP Send Contract to Director of Purchasing for review with Checklist Director of Purchasing determines and facilitates, if necessary, additional review and approvals (i.e. Risk Mgr, IT, GC, etc.) Phase 1 | First Steps in Contracting
Review/additional negotiation by GC, RM, IT, etc. is completed Contract is finalized and sent back to Department for Signature Authorized Signatory Executes Contract Department Sends Signed Contract to Vendor Department Receives Signed Contract from Vendor Department Creates Contract File Department Delivers Copies of Fully Executed Contract to Director of Purchasing and GC Department Creates and Monitors Calendar of Obligations and Important Dates Maintain file according to Document Retention Policy Destroy File Pursuant Document Retention Policy Phase 2 | Finalizing & Managing Contract
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