2 CIMS Contracts Office Dale DeFilipps Branch Chief Alan Sims Team Lead Amanda HaynesContracting OfficerSteve LesterMaryann SchlemmerAlan SimsTeam Lead
3 General Overview of Contracts & Structure Procurement IntegrityMultiple award ID/IQ performance based service contractsNon-Disclosure AgreementCOI CertificationCPMO, PGO, Program , SB, and Contractor Review and Comment CycleContractor Performance EvaluationsPWS requirementsKey Roles & ResponsibilitiesQASPPerformance Rating FormOmbudsmanClearances (minimum)Task Order ProtestHuman Subjects, OMB, Privacy Act, and IT SecurityDebriefingsNo Zero Dollar PRs
4 Current State CITS – current information mgmt services contract NGIT and LMIT awardeesExtended until April 6, 2011 (tasks can run an additional 3 months after the April end date)Management ConsultingVariety of contracts and task orders, e.g. GSA MOBIS, GWACsITISS – IT infrastructure support services contractPerot award through Dept of Army contract
5 Contract Comparison CITS CIMS One domain Three domains Information ManagementThree domainsInformation Management, IT Infrastructure, & Management ConsultingOne award type (F&O)3 award categories by business typeF&O, SB, 8(a)Duration 7 yearsDuration 10 yearsTwo awards30 prime contractors (different companies)55 awardsOver 150 named subs/partnersTotal value ~$1BTotal value $5B$3B IM, $1B ITI, $1B MC
6 CIMS Prospectus Broad and flexible scope and access to diversified talentMany specialty labor categoriesFacilitates small business and 8(a) goalsPerformance based focusCIMS fosters contractor work off-siteExplicitly enables teleworkingGovernment issued equipment not required but allowed
7 CITS/CIMS Transition Issues Approximately 48 CITS task orders will be expiring between February 1 and June 30, 2011 and will be re-competed under CIMSCompleted RFTOPs must be received by the CIMS CPMO office at least three months before the requested performance start date. CPMO will review and forward to PGO. For expiring orders program offices may need to allow additional time for contractor transition in case a new (non-incumbent) contractor receives award .
8 CITS/CIMS Transition Issues COTRs will make recommendations on small business or 8(a) set aside determinations including technical rationale and justification. PGO and the small business specialist will review and the contracting officer will make the final determination.RFTOPs sent to the contractors for competitive proposals will initially be ed from the PGO Contracting OfficerInventory of CDC requirements to be procured under CIMSCITS, non-CITS contracts administered by CDC (GWACs, GSA etc), interagency agreements, new requirements
9 Performance-based service acquisition (PBSA) Performance-based service acquisition (PBSA) is the preferred method of contracting for services and suppliesResults in better quality services and timely responsesPBSA is contracting for results, not just best effortsEssential elements include:Performance requirements described in terms of "what" the required output is, and not "how" the work is to be accomplishedPerformance standards or measurements, which are the criteria for determining whether the performance requirements are metAppropriate performance incentives, either positive or negativeSurveillance plan that documents the Government’s approach to monitoring the contractor’s performance
10 Performance-based service acquisition (PBSA) Performance Standards/Metrics:Reflect the level of service required by the Government to meet performance objectivesStandards may be objective (e.g., response time), or subjective (e.g., customer satisfaction)Service level agreements are performance standards that translate customer’s priorities into measurable performance outcomesPerformance standards use commercial standards where practicable, ensure the standard is needed and not unduly burdensome, and must be measurable, easy to apply, and attainable
11 Performance-based service acquisition (PBSA) Performance IncentivesMay be positive or negative; monetary or non-monetaryIf a financial incentive is promised, funding for the incentive must be committed at the time of task order awardExamples of monetary incentives include:Incentive feesShare-in-savingsNegative monetary incentives (can be included if the desired results are not achieved, deduction should be equal to the value of the service lost)Examples of non-monetary incentives include:Positive performance evaluationAutomatic extension of contract term or option exercise
12 Performance-based service acquisition (PBSA) Quality Assurance Surveillance Plan (QASP)The QASP is a plan for assessing contractor performance to ensure compliance with the Government’s performance objectivesDescribes the surveillance schedule, methods, performance measures, and incentivesThe QASP is included as part of the PWS and inspects the outputs, not the processThe level of surveillance should be commensurate with the dollar amount, risk, and complexity of the requirement
13 CIMS Awardees Full list by category posted on CPMO website Each domain and business category has 3-11 awardees43 percent of the awardees are small business or 8(a) companiesSmall business and 8(a) companies will receive first consideration for RFTOPs
14 Information Management Domain Full and Open Business CategoryAccenture National SecurityServices, LLCBooz Allen HamiltonBusiness ComputerApplicationsDeloitte Consulting LLPDell Perot SystemsIBMICF Incorporated, LLCLockheed MartinNorthrop GrummanScience ApplicationsInternational Corp.SRA International, Inc.
15 Information Management Domain Small Business Set-Aside Category2020 CompanyBusiness Computer ApplicationsDB Consulting Group, Inc.Emergint Technologies, Inc.8(a) Set-Aside Category
16 IT Infrastructure Domain Full and Open Business CategoryAccenture National SecurityServices, LLCBooz Allen HamiltonCACICiber, Inc.CSCDell Perot SystemsHP Enterprise Services, LLCIBMLockheed MartinNorthrop GrummanUnisys
17 IT Infrastructure Domain Small Business Set-Aside CategoryAmdexBuccaneer Computer Systems & ServiceEmergint Technologies, Inc.Human Touch, LLC8(a) Set-Aside CategoryChickasaw
18 Management Consulting Domain Full and Open Business CategoryBooz Allen HamiltonCSCDeloitte Consulting LLPIBMICF Incorporated, LLCLockheed MartinPrice Waterhouse Coopers LLPSapientSRA International, IncUnisys
19 Management Consulting Domain Small Business Set-Aside CategoryAmdexCadence Group Associates, Inc.Carter Consulting, Inc.SciMetrika8(a) Set-Aside CategoryCloudburst Consulting GroupTotal Solutions, Inc.
20 RFTOP Process Flow Chart Program Office develops RFTOP packageCPMO reviews RFTOP packageCPMO forwards RFTOP package to PGOPGO reviews RFTOPContracting Officer issues RFTOPQ & A periodContractors submit proposalsProposals reviewedTask Order issued and work commences
21 Program Office Develops RFTOP Package Identify Program NeedsDevelop Statement of Work (Performance Work Statement)Deliverables – include monthly reportSchedule (include transition time)Quality Assurance Surveillance Plan (QASP)Recommend appropriate Domain and Business CategoryDevelop Technical Evaluation CriteriaDevelop Independent Government Estimate (IGE)Loaded Labor RatesInclude Attachments and links
22 Program Office Develops RFTOP Package (cont’d) Request ClearancesInclude response in RFTOP packageEnter Procurement Requisition (PR) in ICENo zero dollar PRsForward RFTOP Package to CPMOSelects members of the Technical Evaluation PanelOnly FTEsAt least 50% must be certified COTRsOne member cannot be supervisor of another memberUpon issuance of RFTOP, sets up time for Panel to convene
23 CPMO Review CPMO reviews RFTOP Package CPMO returns package to Program OfficeQuestionsRecommended changesIncomplete packageCPMO assigns RFTOP numberWill be numbered by fiscal year, domain & sequential numberRFOP number is identifier until task order is issuedCPMO forwards completed RFTOP Package to PGO
24 Other Important Information COTRs will need to be trained in the following areas:Reviewing and evaluating technical proposalsPost -award administration - - COTR duties and responsibilitiesTask order funding - - application of bona fide needs rule, severable/non-severable servicesPersonal ServicesUnauthorized Commitments