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Beauty Alliance Prepared by Russell Walz OK BAI Location Hazardous Materials Transportation, DOT Awareness Training Procedures for Small Package Ground,

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Presentation on theme: "Beauty Alliance Prepared by Russell Walz OK BAI Location Hazardous Materials Transportation, DOT Awareness Training Procedures for Small Package Ground,"— Presentation transcript:

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2 Beauty Alliance Prepared by Russell Walz OK BAI Location Hazardous Materials Transportation, DOT Awareness Training Procedures for Small Package Ground, LTL, Full Truck Load

3 Our Responsibility!!! Many Beauty Alliance products are hazardous and therefore regulated by the Department of Transportation (DOT). Strict rules must be followed when shipping these products to customers. Serious violations result in large fines. DOT training every three years

4 Training Obligations!

5 WHO Must Comply!!!

6 Penalties!!! You can be held accountable!!! Training must be conducted within 30 days of employment! Until the employee is trained and certified, he/she must work under the supervision of an employee that has full DOT Hazardous DOT Training.

7 BAI AIR Shipping Policy Product is NOT to be shipped via AIR freight for any reason. Product is NOT to be shipped via AIR freight for any reason. If a non product related package is going to be shipped air it must be logged, inspected by the warehouse manager or general manager and signed off on. Ex- envelopes, computer hardware…. If a non product related package is going to be shipped air it must be logged, inspected by the warehouse manager or general manager and signed off on. Ex- envelopes, computer hardware….

8 All transporters must follow DOT Regulations!!!

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10 Commonly Found DOT Hazard BAI Flammable Liquid = Liquids which could easily catch fire in the event of contact with spark, flame or other fire source. Flammable Liquid = Liquids which could easily catch fire in the event of contact with spark, flame or other fire source. These products should be kept away from oxidizers. These products should be kept away from oxidizers. Based on a test that determines the chemical flash point to be <140F. Based on a test that determines the chemical flash point to be <140F. Flammable Solid = Solid which will easily ignite and burn in the presence of a spark, flame or other fire source. Flammable Solid = Solid which will easily ignite and burn in the presence of a spark, flame or other fire source. These products should be kept away from oxidizers. These products should be kept away from oxidizers. Based on a test called a burn rate. Based on a test called a burn rate. Packages containing these hazardous classes must be processed properly to meet DOT requirements.

11 Commonly Found DOT Hazard BAI Oxidizer = A reactive material that can create its own oxygen and keep burning, unless managed in a way that controls the fire (foam, etc.). Oxidizer = A reactive material that can create its own oxygen and keep burning, unless managed in a way that controls the fire (foam, etc.). Fire, flames, heat and moisture should not be allowed to come into contact with these products. Fire, flames, heat and moisture should not be allowed to come into contact with these products. Based on a test that determines how a chemical will react to heat and moisture. Based on a test that determines how a chemical will react to heat and moisture. Should be stored away from flammable materials. Should be stored away from flammable materials. Corrosive = Material that could chemically burn the eye, skin or respiratory system if contact with the body occurs (could take a long time or a short time to experience pain). Corrosive = Material that could chemically burn the eye, skin or respiratory system if contact with the body occurs (could take a long time or a short time to experience pain). Can damage other containers if leaking occurs. Can damage other containers if leaking occurs. Can damage its own container if placed in the wrong packaging. Can damage its own container if placed in the wrong packaging. Usually based on a test that measures the pH or likelihood of a chemical to cause burns. Usually based on a test that measures the pH or likelihood of a chemical to cause burns.

12 ORM-D = ORM-D products ARE HAZARDOUS!!! They could be flammable liquids, oxidizers and sometimes corrosives or flammable solids… ORM-D = ORM-D products ARE HAZARDOUS!!! They could be flammable liquids, oxidizers and sometimes corrosives or flammable solids… Products with this label are able to be shipped using more relaxed rules than fully regulated products Products with this label are able to be shipped using more relaxed rules than fully regulated products ORM-D classification makes it easier to ship hazardous materials via ground transport – one label + up arrows only, no special shipping papers for ground transport, no special boxes ORM-D classification makes it easier to ship hazardous materials via ground transport – one label + up arrows only, no special shipping papers for ground transport, no special boxes Not all products are able to be exempt from the regs. Not all products are able to be exempt from the regs. Have to be a certain hazard type and limited quantity or small sized internal containers Have to be a certain hazard type and limited quantity or small sized internal containers Fully Regulated = Hazardous products whose internal containers or hazard type can not use an ORM-D classification – require special box design, additional labeling and shipping papers Fully Regulated = Hazardous products whose internal containers or hazard type can not use an ORM-D classification – require special box design, additional labeling and shipping papers Packages containing these hazardous classes must be processed properly to meet DOT requirements. ORM-D vs. Fully Regulated

13 What does an ORM-D box look like?

14 What does a Fully Regulated box look like?

15 Placards!! You must keep a supply of Hazardous Placards on hand. Carriers may ask for these to display on their trucks while transporting our goods after reviewing our bills for hazardous types.. You must keep a supply of Hazardous Placards on hand. Carriers may ask for these to display on their trucks while transporting our goods after reviewing our bills for hazardous types..

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17 Label Definitions Up Arrows- Must be presented on all hazardous packages that contain liquid material, up arrows must be on opposing sides of the package and must be two color Up Arrows- Must be presented on all hazardous packages that contain liquid material, up arrows must be on opposing sides of the package and must be two color ORM-D Labels- Must be presented on all packages classified as ORM-D and must be clearly visible on at least one side of the carton ORM-D Labels- Must be presented on all packages classified as ORM-D and must be clearly visible on at least one side of the carton Fully Regulated Hazardous Materials Labels – must be visibly presented on at least one side of all cartons containing hazardous materials that can not use the ORM-D exemption. Labels that may be used are shown below. Fully Regulated Hazardous Materials Labels – must be visibly presented on at least one side of all cartons containing hazardous materials that can not use the ORM-D exemption. Labels that may be used are shown below.

18 Job Specific Training DOT Requires employers to train employees in the job specific tasks that they will be assigned to while processing packages, the next 4 slides will demonstrate the required tasks for- DOT Requires employers to train employees in the job specific tasks that they will be assigned to while processing packages, the next 4 slides will demonstrate the required tasks for- Small Package Shipping Small Package Shipping QA QA LTL LTL Unclassified Message Unclassified Message

19 Small Package Shipping DOT Procedure Small Package Shipping DOT Procedure Check the Package for DOT labels Check the Package for DOT labels If the Package does not contain hazardous items, process package as normal. If the Package does not contain hazardous items, process package as normal. If DOT labels are present or the package contains hazardous items, verify the package is marked correctly. Process the package in World Ship ensuring that the proper hazard class is checked in the system. This will ensure that the hazard class is on the UPS manifest. If DOT labels are present or the package contains hazardous items, verify the package is marked correctly. Process the package in World Ship ensuring that the proper hazard class is checked in the system. This will ensure that the hazard class is on the UPS manifest. Fully regulated items are to be shipped in original manufacturer marked full cases ONLY! Fully regulated items are to be shipped in original manufacturer marked full cases ONLY!

20 Additional UPS Requirements to be done at manifesting All fully regulated packages must be labeled with specific UPS Hazardous materials shipping papers (which will print out when the package is manifested through Star Ship and World Ship).. You can order these documents through your UPS REP. For reference to UPS Hazmat shipping guidelines please visit- All fully regulated packages must be labeled with specific UPS Hazardous materials shipping papers (which will print out when the package is manifested through Star Ship and World Ship).. You can order these documents through your UPS REP. For reference to UPS Hazmat shipping guidelines please visit-

21 LTL Order Shipping All DOT labeling outside of fully regulated cartons will be done in picking by the order picker for both full cases and totes. All DOT labeling outside of fully regulated cartons will be done in picking by the order picker for both full cases and totes. If the package contains ORM-D, the Picker will be prompted by the wearable to apply the appropriate DOT-Labels If the package contains ORM-D, the Picker will be prompted by the wearable to apply the appropriate DOT-Labels The picker can not move to the next package until the proper ORM-D label and up arrows are applied and the carton or tote is scanned complete….. The picker can not move to the next package until the proper ORM-D label and up arrows are applied and the carton or tote is scanned complete…..

22 QA Fully Regulated cartons will be directed by the system to Quality Control to be inspected ensuring that the carton meets all DOT labeling and packaging rules. All Labeling of fully regulated packages will be applied in QA by trained authorized personnel. QA personnel will scan the package, the system will generate a label with the proper fully regulated carton information (UN#, Shipping Name, 4g) and apply it along with the provided proper placard label. Random ORM-D packages will be directed by the system to QA to be inspected ensuring that the package meets all DOT labeling and packaging rules.

23 Unclassified Items Definition- Any SKU in the BAI database that has not been reviewed by Regulatory Affairs for proper DOT classification is defined as Unclassified If you receive the following message on your computer, scan gun or wearable when scanning a package, you must follow the established procedure. If you receive the following message on your computer, scan gun or wearable when scanning a package, you must follow the established procedure. The Package must be given to the assigned site designee and Regulatory Affairs must be notified to classify the item or items. The Package must be given to the assigned site designee and Regulatory Affairs must be notified to classify the item or items.

24 Shipping All Hazmat information will be accumulated by the system and printed electronically on our outbound Bill of Lading and UPS manifest. All Hazmat information will be accumulated by the system and printed electronically on our outbound Bill of Lading and UPS manifest. Only employees that have completed the full DOT shipping training are allowed to sign manifests/bill of ladings and will be appointed by the site manager. Only employees that have completed the full DOT shipping training are allowed to sign manifests/bill of ladings and will be appointed by the site manager.

25 STOP!!!! If you dont know… ? ? … the package does not go!

26 Security Procedures/Emergency Response Drivers must check in and out before being loaded or unloaded. Drivers must check in and out before being loaded or unloaded. Drivers must remain with the load or in specified driver holding area. Drivers must remain with the load or in specified driver holding area. Manifests and BOLs must be reviewed prior to loading or unloading trucks. Manifests and BOLs must be reviewed prior to loading or unloading trucks. Contract carriers must have pre-determined delivery times. Contract carriers must have pre-determined delivery times Emergency Response numbers should be on all outbound freight bills Emergency Response numbers should be on all outbound freight bills. Emergency Response Plan should be initiated upon any spill or chemical release during a delivery to your facility. Emergency Response Plan should be initiated upon any spill or chemical release during a delivery to your facility.

27 QUIZ ORM-D are packages considered hazardous material- True or False ORM-D are packages considered hazardous material- True or False Only one side of hazmat packages need up arrows- True or False Only one side of hazmat packages need up arrows- True or False Only totes contain hazmat items- True or False Only totes contain hazmat items- True or False All employees can sign bill of ladings- True or False All employees can sign bill of ladings- True or False Training must be conducted for all new BAI employees within 30 days- True or False Training must be conducted for all new BAI employees within 30 days- True or False You must use a 32 ECT box for hazardous packages that weigh between 0 and 20 (per UPS) - True or False You must use a 32 ECT box for hazardous packages that weigh between 0 and 20 (per UPS) - True or False The penalty for violating the Hazardous Materials Regulations can result in criminal penalties of up to 10 years in prison- True or False The penalty for violating the Hazardous Materials Regulations can result in criminal penalties of up to 10 years in prison- True or False Fully Regulated boxes dont need to be marked with the proper hazardous label- True or False Fully Regulated boxes dont need to be marked with the proper hazardous label- True or False BAI encourages employees to ship hazardous material via air- True or False BAI encourages employees to ship hazardous material via air- True or False Hazardous materials when transported can be a risk to health, safety and property- True or False Hazardous materials when transported can be a risk to health, safety and property- True or False

28 Quiz Answers 1- True 2- False 3- False 4- False 5- True 6- True 7- True 8- False 9- False 10- True

29 Dot Training Class Roster Date_____________ Instructor______________ Name______________________ Name______________________


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