Presentation on theme: "Dental Application Workshop"— Presentation transcript:
1 Dental Application Workshop 1Dental Application WorkshopEntering Class 2014
2 WELCOME Office of Health and Legal Professions 204 Farrior Hall Pre-health Professions Advisors/StaffBobbi KnickerbockerChristine RichmondMandi SantosBecky Sandbach - assistant
3 Overview About AADSAS Application Process Timeline The Application Monitoring your statusVerification Process
4 Dental Application Service AADSAS Centralized Application ServiceThe Associated American Dental Schools Application Service (ADEA AADSAS) lets you apply to multiple participating dental schools with one online application.ADEA AADSAS simplifies the application process by providing one standardized form, relieving applicants of the need to complete multiple applications.Dental schools benefit by receiving uniform information on all applicants. Currently 60 U.S. dental schools and one Canadian dental school participate in ADEA AADSAS.ADEA AADSAS Fees: The application fee is $244 for the first designation and $90 for each additional designation.ADEA AADSAS offers a fee assistance program for applicants who demonstrate extreme financial need.
5 Centralized Application Service Centralized application serves as the primary application to the schools you select.Provides demographic, academic, activities and testing informationPersonal statement is requiredLetters of recommendation are submitted with the primary application.Each school will then ask you to complete a secondary application to the school.Complete additional essays providing more personal information
6 General InfoThe 2014 ADEA AADSAS Application cycle opens June 3, 2013 and close on February 3, APPLY EARLY!!! Submit no later than mid July.Applicant submits to ADEA AADSAS Online Application, along with:(1) Application Fee Payment(2) All Official Transcripts(3) Letters of Evaluation(4) Application is considered complete and processing beginsTranscript Verification – 4-6 weeks - Application distributed to designated dental schools in electronic format*Application processing time varies based on volume of applications being processed.**ADEA AADSAS does not delay the processing of your application if letters of evaluation have not been received. Letters of evaluation received after your application has been processed are forwarded to schools in the next mailing.*** ADEA AADSAS processes all applications received by a school’s deadline, but applicants are strongly encouraged to submit their application, official transcripts, and fee payment well in advance of application deadlines.YOUR APPLICATION SAYS MORE THEN THE INFORMATION ON THE PAGE
7 Updates AADSAS DAT Fees Advisor release – please do New items for the 2015 DAT will be testedCost $385Competitive score 18+DAT & GPA are accurate predictors of success in dental schoolFees$244 initial$90 for each additional schoolFAP waives the $244
8 Timeline April/May June July – August Fall term Spring term Research schoolsTake the DAT testOrder transcripts (After spring grades post) – one for you and one for AADSASEnsure you have letters of reference or recommendation as required by each schoolComplete personal statementJuneComplete your primary applications and make sure your letters of recommendation are readyJuly – AugustComplete secondary applicationsPrepare for interviewsFall termComplete secondary applications & transmit lettersInterviews - UF starts in July; others SeptemberOffers of acceptance or notice of denials – begin DecemberSpring termOffers of acceptance or notice of denials
9 Preparing for the ADEA AADSAS Application Read the ADEA AADSAS Application InstructionsYou will need a DENTPIN -If you registered for the DAT you will have one. If not you will be prompted to register for one when you create your application. To register for one or if you forgot your DENTPIN go to:Learn about the Fee Assistance ProgramAre you re-applying? See Information for Re-applicants – review forwarded info carefullyReview ADEA AADSAS FeesFind Contact info for: ADEA AADSAS Customer ServiceRegister and take the Dental Admission Test (DAT)Write your Personal StatementDevelop a Resume of Activities and AccomplishmentsRequest your official transcripts (after spring grades post)Arrange Letters of Evaluation
10 Applicant Responsibilities Knowing the application process and admission pre-reqs for each schoolPrint Transcript Matching form for each institution attendedArrange for all official transcripts to be sent to ADEA AADSAS Transcript Processing Dept. by the school’s application deadline.Complete application accurately and in timely mannerRespond to ALL notices, comments, instructions and questions received from ADEA AADSAS and each school to which you apply - CHECK your personal and application accountsPrint and retain your applicationSubmit correct application fee. Use ADEA AADSAS payment form if you submit by check. Credit card payment preferredMake sure evaluator list is current and accurate at all times.Update coursework and submit updated transcripts during the Academic Update period. Check Calendar of Events for datesProvide all information requestedRespond promptly to either accept or decline interview invitations and offers of admissionMonitor your application onlineUpdate ADEA AADSAS application of change in contact information by deadline date - notify schools directly after this dateLog off ADEA AADSAS after each entry to protect unauthorized access to your application
11 Elements of the Application Personal Data - Separate addressSecondary SchoolDAT scores – automatically sent to AADSASEthnicityColleges Attended - all whether earned credits or not - degree or non-degreeParent InformationBackground InformationDisadvantaged StatusTranscripts* - Transcript Matching FormCoursework* -Resume Components - entered to application in separate categoriesAwards, Honors, ScholarshipsDentistry ExperienceExtracurricular/Volunteer/Community Service (8)Work ExperienceResearch ExperienceAcademic EnrichmentPersonal Statement*Letters of Reference *
12 DAT Administered on computer. Can take any time of the year, offered up to 5 times.Permitted to take a total of 3 times in a LIFETIME.Recommend take exam in May/June .Maximum score of 30.Academic portion.Survey of Natural SciencesBiologyGeneral ChemistryOrganic ChemistryReading ComprehensionQuantitative ReasoningPerceptual Ability.Competitive Score ~ (Academic Portion).
13 Background Information Questions 1-8 (600 character each question)Describe activities requiring manual dexterityDo you have any relatives who are dentists, are in dental school, or who have studied or are studying Dental Hygiene, Dental Assisting, Dental Laboratory Technology or related dental fields?Have you ever been disqualified, suspended, dismissed or otherwise subject to a disciplinary action at an college or university in connection with your academic performance?Have you ever been found to have violated a school rule, policy or procedure, or an honor code; or have yo otherwise been disqualified, put on probation, suspended, dismissed, expelled or otherwise been subject to disciplinary action at any college/university in connection with misconduct?Have you ever applied to dental school prior to the present application cycle?Have you previously or are you currently applying to a health professions school other than dental school?Has your education ever been interrupted or affected adversely for reasons other than deficiencies in conduct or academic performance?Indicate languages other than English you feel comfortable conversing with native speakers
14 Institutional Actions/Felonies Must be reportedInstitutional actions should be reported regardless if there is an existing record on file.Opportunity to accept responsibility for mistakes and errors in judgmentBetter they find out from applicant and not othersCBC – Certiphi Screening Inc. - done after receive an admission notice; you will receive an from Certiphi at the preferred address for identifying info and consent; national background check; when complete you will receive another EM to review report, you have 10 calendar days to review and contest before sent to the school.
15 TranscriptsRead Instruction carefully for specified types of coursework - US, Study Abroad, Overseas US institution or InternationalNeed sealed official transcript with a Transcript Matching Form to be sent directly to ADEA AADSAS from every US/Canadian institution attended - AADSAS will NOT accept student transcripts or transcripts sent by applicantTranscript Matching Form - Print one form for each institution, take to Registrar’s offices and ask that the matching form accompany the transcript. The barcode on the form allows AADSAS to match your transcript to your application.Transfer credits on a transcript are not accepted in lieu of an original transcriptBe sure all transcripts are received by ADEA AADSAS Transcript Processing Dept by the application deadline set by your designated dental schools. AADSAS will verify coursework even if received late however dental schools may choose NOT to consider your application if transcripts are late.Obtain a personal copy of your official transcript for you to complete the Coursework section of your applicationVerify that AADSAS has received all of your transcripts - log in to your application, select status and then transcripts
16 CourseworkEnter in chronological order EXACTLY as listed on your official transcriptAll attempts, all gradesCourse Subject - Use the AADSAS guidelines in the Instructions even if a non-science class might have strong science content (PSB) these will not be used to calculate your BCPReview ‘Special Classification’ for courses - repeated, incomplete, honors, study abroad, distance learning/online, AP/IB, etcClassify courses as: English, Biology, Chemistry, Physics, other sciences – see list in AADSAS InstructionsCoursework planned or in progress - list courses in progress or planned in future semesters - during Academic Update period (typically mid November - Feb 1) students will be granted access to enter grades, indicate course changes, etc. These will be sent to designated schools. You will need to print the Transcript Matching Form and arrange for a new transcript to be sent to AADSAS.
17 Grades Grade point average Grades (UF pre/post – summer 2009) AADSAS calculates and reports:BCP = Biology, Chemistry and Physics as identified by AADSASScience GPA = BCP plus math and all other sciencesNon-Science GPA = all undergraduate courses not used in calculating science GPAUndergraduate GPA = all courses taken for undergrad creditsGraduate GPA = all courses for grad creditsOverall GPA = all courses – both undergraduate and graduateCollege/University GPA = GPAs reported for each college/university attendedGrades (UF pre/post – summer 2009)Standardized by AADSAS to help dental schools evaluate applicants using uniform and consistent criteria, regardless of institutional policies. Done on 4.0 scale using semester hours.Includes all initial and repeated courseworkNo grade forgiveness, all attempts are calculated into the GPA calculationAll punitive I and N grades count as E (F)
18 All grades are standardized to the AADSAS scale, regardless of the individual school system ADEA AADSAS Grade ConversionsEach letter grade is assigned ‘Quality Points’A = 4.0A- = 3.67B+ = 3.33B = 3.0B- = 2.67C+ = 2.33C = 2.0C- = 1.67D+ = 1.33D = 1.0D- = 0.67E/F = 0.0
19 Extra Curricular Components Post-secondary experiences: (if still participating in an activity leave end dates blank; list in order of importance to you)Awards/honors/Scholarships (5): name, organization, dates, can include high school but college carries more weight.Dentistry Experience (4): Supervisor, position title, position type, description, total hours, dates; in order of importance; indicate paid/volunteer/shadowing/other. Provide description of responsibilities/duties (175 characters). Extracurricular/Volunteer/Community Service (10): Organization, position title, description (175 CH), total hours, avg. weekly hour, dates. May include high school, college experiences given higher priority.Work Experience (5): Employer, position title, city/state, description (175 CH), total hours, dates. List in order of importance. List each only once, do not repeat from other sections.Research Experience (5): Investigator, position title, city/state, description (175 CH), total hours, datesAcademic Enrichment (4) (SMDEP): Name of Program, dates, description, total hours – can include high school; NO DAT prep crses
20 Personal StatementThe ADEA AADSAS application requires a reflective essay on why you wish to pursue a dental education. 500 words or 4500 characters including spacesPrepare in Word and paste to Notepad. - Check formatting after pasting into applicationAdmission committees are looking for individuals who are motivated, academically prepared, articulate, socially conscious, and knowledgeable about the profession. Include:The skills, attitudes, knowledge and strengths you feel you possessA description of where, when and how you developed these attributesReflection on how your attributes are meaningful and related to the role of a dentistProvide examples of how you know you are making the right decisionReflection questions:What are your strongest skills? Major accomplishment? Greatest strengths and challenges?How do your skills and strengths relate to becoming a dentist?What three words best describe you?What sparked your interest in dentistry?Have you observed or worked in dental offices? Explain what you've done to demonstrate your interest in dentistry. Talk to practicing dentists to increase your understanding of general dental practices.Express your commitment to helping others and mention any efforts made that enforce that commitment.Did you have to work to pay for your education? How has that made you a stronger applicant?TIPS:Be honest about how you became interested in studying dentistry. If becoming a dentist wasn't a childhood dream, that's fine, but explain how you discovered dentistry as a career possibility and what you have done to research the career.Illustrate your motivation, commitment and passion for the profession.Opportunity to explain anomalies in academic record or personal challenges. Don’t make excuses!First personal item before an interview is grantedNEW: Some CODs are asking students to submit PSs to You will need to check by COD – NOT UF for 2012
21 Have someone review your personal statement. Ask a close friend or family memberCareer Resource CenterReitz UnionBroward Reading & Writing CenterPre-health advisorOne readSubmit typed essay to OHLPA assistant along with Personal Statement Checklist found on website under ‘Forms/Handouts’Students notified via once essay is read.
22 One from Dentist or one other character letter Letters of Evaluation Watch the Letter of Recommendation Workshop online atNumber required varies school – max of four individual letters;On application student will indicate individuals and address, format (electronic/paper) and indicate NOT a committee letterElectronic = Evaluator is sent from ADEA AADSAS directing to Evaluators Portal and recommenders follow step-by step processPaper = Print LOR matching form with bar code and evaluator sends both form and letter to AADSAS at the address on the formIn Evaluators section students must agree to waive or not waive rights to access to lettersEvaluate applicantacademic abilitymotivation for the professionmaturityintellectual curiosityempathyservicepersonal experience and knowledge of the professionUFTwo scienceOne from Dentist or one other character letter
23 Dentistry Letters Covers most schools Four totalAcademic letters2 science letters from faculty1 non-science letter from facultyNon-academic letters1 healthcare/dentist lettershadowing experiencevolunteer experiencerelated employment
24 Dental School Designation Choosing schools – see video at ps.htmlDesignation not complete until fees are paid – see fee schedule in InstructionsBe aware of each school’s deadlineApply early!!!!!!
25 Professional Etiquette See handoutHave separate addressClean up social media sitesPictures – passport head shotAll communication with schools a representation of your professionalism
26 Interviews Applicants are given 5 - 15 days notice on average Vary from minutes in length2-3 individual interview sessionsUF-COD gives 1 group interview – ½ day lunch/tour/timelines/fin aid and 20 minutes with 2-4 members of the committee – open fileInclude tour and a mealOpportunity to speak to current studentsOrientation to student and financial resourcesNot all dental schools require an interviewWatch How to Prepare for Interview at:Question for interview: Why a Dentist?Be PREPARED to state why you are choosing that particular schoolBe WELL-INFORMED about current issues, trends, controversies associated with the profession and have a meaningful discussion about those topics
27 Watch the Interview workshop on the Pre-Health website Interview TipsWatch the Interview workshop on the Pre-Health websiteSchedule a mock interviewDress professionally.Wear comfortable shoesBehave professionally at all times.Budget enough money to and from the interview.Make preparation plans as early as possible.Know your travel scheduleKnow exactly how to get to the interview and back.
28 What are the Admissions Committee looking for? Source of motivationExamples of how you explored the profession (Extremely important!!)Actions speak much louder than wordsSense of passion for the professionEvidence of maturityCompassion for othersDedication to serviceValue lifelong learning
29 ResourcesAmerican Dental Education Association Official Guide to Dental SchoolsPre-Health Professions Advising at Office of Health and Legal Professions Advising (OHLPA) – Farrior Hall“Choosing Schools” and other workshops on the Pre-Health websiteADEA AADSAS Customer Service Contact Info: ADEA AADSAS Customer Service Representatives are available: Monday through Friday, 9:00 a.m. to 4:30 p.m. Eastern Time, except federal holidays Phone: