1. Extended Trips 18-2-12 mkl

2. Extended Trips Welcome to the Girl Scouts of Colorado Extended Trip training. This course prepares an adult Girl Scout Leader to guide their girls on a trip of 3 or more nights. These are the topics that will be covered: -General travel information -Planning and money -Timelines and team work -Before you depart -On Your trip and back again If you have any questions, contact Maureen Lienau at 720-545-8215 or email maureen.lienau@gscolorado.orgmaureen.lienau@gscolorado.org If you have any questions, contact Maureen Lienau at 720-545-8215 or email maureen.lienau@gscolorado.orgmaureen.lienau@gscolorado.org 2

3. After taking Extended Trips, you will to be able to: Outline the planning steps and develop a timeline for trip or travel activities. Explain the importance of progression Determine the readiness of a group and yourself for trip or travel activities. List five resources for information on trip planning. Identify health and safety guidelines. Understand the council requirements for taking trips. Incorporate the Journeys into any trip. Extended Trips This learning resource is created for girls and adults to prepare them for unforgettable life changing travel adventures. 3

4. Through travel, girls gain enormous benefits. They: Develop self-confidence Learn leadership skills by planning, earning money, and venturing to other places Make lifelong friendswith new girls and adults they encounter along the way Gain an appreciation for differences and similarities A broadened perspective. As girls mature in Girl Scouts, many consider travel one of the most exciting aspects of their membership. Extended Trips 4

5. Everything girls do in Girl Scouting is based on the Girl Scout Leadership Experience. Travel Through the Girl Scout Leadership Lens Focus of Girl Scout Activities Discover Connect Take Action Focus of Girl Scout Activities Discover Connect Take Action Girl Scout Processes -------------------------- Girl Led Learning by Doing Cooperative Learning Girl Scout Processes -------------------------- Girl Led Learning by Doing Cooperative Learning 15 Short-term and Intermediate Outcomes Girls gain specific knowledge, skills, attitudes, behaviors, and values in Girl Scouting. 15 Short-term and Intermediate Outcomes Girls gain specific knowledge, skills, attitudes, behaviors, and values in Girl Scouting. Long-term Outcome Girls lead with courage, confidence, and character to make the world a better place. Long-term Outcome Girls lead with courage, confidence, and character to make the world a better place. 5

6. Outcomes Outcomes are another way of saying benefits to girls. An outcome may be: Girls develop critical thinking. Another outcome could be for the girls to explore how they have grown as a result of this experience. Benefits to Girls 6

7. An Open, Inclusive Environment As you partner with girls, keep in mind that your enthusiasm and support in the travel process are essential to helping girls build confidence and leadership skills. Start off on the right foot by: -Creating a safe and open environment for communication. - Making it a two-way conversation. -Establishing roles. How do you envision your role? How do the girls envision theirs? - Encouraging girls to give input. -Helping girls reach solutions by asking questions. Asking questions will guide them in the right direction. -Having fun! An Open, Inclusive Environment As you partner with girls, keep in mind that your enthusiasm and support in the travel process are essential to helping girls build confidence and leadership skills. Start off on the right foot by: -Creating a safe and open environment for communication. - Making it a two-way conversation. -Establishing roles. How do you envision your role? How do the girls envision theirs? - Encouraging girls to give input. -Helping girls reach solutions by asking questions. Asking questions will guide them in the right direction. -Having fun! High Quality, Fun Adventures 7

8. ProcessWhat It MeansWhy It WorksWhat It Looks Like Girl LedGirls make decisions and choices about what they do and how they do it. Girls feel they own their group and experiences. Theyll also have more fun. Girls plan, organize, and implement their travel projects with as little supervision as possible. High Quality, Fun Adventures 8

9. ProcessWhat It MeansWhy It WorksWhat It Looks Like Learning by doing Girls have opportuniti es for hands-on activities followed by reflection and discussion time. Girls strengthen their critical- thinking skills and are more likely to apply what they learn to their lives. Girls obtain the costs of travel and lodging for the trip and build in contingency funds to cover unexpected costs. High Quality, Fun Adventures 9

10. ProcessWhat It MeansWhy It WorksWhat It Looks Like High Quality, Fun Adventures 10 Cooperative Learning Girls work towards a common goal as well as knowledge and skills in an atmosphere of respect and cooperation. Girls build healthy relationships and communicate effectively. This will help in their travel experiences and in other areas of their lives. Plus, cooperative learning is fun! Girls create a team agreement, reflect, and speak openly and often about how thy are functioning as a team. Girls do activities in pairs or small groups. Girls set group goals that can only be achieved through interdependent efforts (e.g., sharing resources, helping).

11. From Day Trips to Globetrotting Progression is the backbone of Girl Scout travel. Girls build on positive basic trip experiences and new skills over time. Progression Start with simple local trips such as visits to the park or firehouse. Walk, use cars, or ride public transportation. Take day trips to a nearby city. Then travel to neighboring states. Progress to overnight tripsone to two nights in a nearby state. Stay in a hostel*, hotel, motel, or campgrounds. Venture across the U.S. for multiple days. Use different accommodations and modes of transportation. Trot the globe in Girl Scout style. 11

12. Check Your Knowledge What have you learned so far? Test your knowledge by answering the following questions (circle all answers that apply): 1.What benefits do girls gain through travel? a.They develop self-confidenceThey develop self-confidence b.They make lifelong friendsThey make lifelong friends c.They gain an appreciation for differences and similaritiesThey gain an appreciation for differences and similarities d.They learn leadership skills by planning, earning money, and venturing to other placesThey learn leadership skills by planning, earning money, and venturing to other places e.All are correct. 2. Everything girls do in Girl Scouting is based on what? a.The Cookie Sale ProgramThe Cookie Sale Program b.CampingCamping c.Patches and Skill Building BadgesPatches and Skill Building Badges d.The Girl Scout Leadership ExperienceThe Girl Scout Leadership Experience 3.What outcomes may girls gain as they connect with others through their trip? a.Girls promote cooperation and team buildingGirls promote cooperation and team building b.Girls feel connected to their communitiesGirls feel connected to their communities c.Girls gain practical life skillsGirls gain practical life skills d.Girls develop healthy relationshipsGirls develop healthy relationships e.All are correct 12

13. 4.Which of the following is not part of the processes to guarantee girls will have a meaningful, relevant and funtime in the Girl Scout experience: a.Girl LedGirl Led b.Leader LedLeader Led c.Learning by DoingLearning by Doing d.Cooperative LearningCooperative Learning 5.Which of the following are progression steps you can do to help girls build on positive basic trip experiences and new skills over time: a.Girls play games at the troop meetingGirls play games at the troop meeting b.Girls visit local landmarks in their communityGirls visit local landmarks in their community c.Girls take a day trip to a nearby stateGirls take a day trip to a nearby state d.Girls stay overnight in a campgroundGirls stay overnight in a campground e.Girls go across the U.S. for several daysGirls go across the U.S. for several days 6.To determine progression prior to your trip, what should you be doing to guide girls? a.Charting their past travel experiencesCharting their past travel experiences b.Tell them where they are goingTell them where they are going c.defining the purpose of their tripdefining the purpose of their trip d.Working out general trip detailsWorking out general trip details More Check Your Knowledge 13

14. Experience Counts -Ask girls to chart their experiences and skills from previous activities to gauge their own progression. -Assist girls as they reflect on trips theyve taken, awards theyve earned, events theyve participated in, and experiences theyve had in their Girl Scout troop/group and beyond. -Encourage girls to think specifically, but also big picturetravel requires practical knowledge and skills as well as patience, adaptability, and the ability to problem solve. 14

15. Experience Counts Travel Guidelines For Extended Trips Be registered Girl Scout Junior or above. …………………………………………………………………………… Align trip purpose to Girl Scout Leadership Experience. ………………………………………………………………………….. Travel as a group. ………………………………………………………………………….. Make sure there are at least two unrelated adults (see Volunteer Essentials adult-girl ratio). ………………………………………………………………………….. Obtain your Membership Managers approval and adhere to Safety Guidelines (http://www.girlscoutsof colorado.org/travel- forms).http://www.girlscoutsof colorado.org/travel- forms ………………………………………………………………………….. Submit all required forms. Travel Guidelines For Extended Trips Be registered Girl Scout Junior or above. …………………………………………………………………………… Align trip purpose to Girl Scout Leadership Experience. ………………………………………………………………………….. Travel as a group. ………………………………………………………………………….. Make sure there are at least two unrelated adults (see Volunteer Essentials adult-girl ratio). ………………………………………………………………………….. Obtain your Membership Managers approval and adhere to Safety Guidelines (http://www.girlscoutsof colorado.org/travel- forms).http://www.girlscoutsof colorado.org/travel- forms ………………………………………………………………………….. Submit all required forms. 15

16. Girl Planning We planned all parts of the trip with minimal adult guidance. We learned how complicated a trip can be but also how to accomplish every step. Brenna, 17 We planned all parts of the trip with minimal adult guidance. We learned how complicated a trip can be but also how to accomplish every step. Brenna, 17 16 -A successful trip requires sound planning and teamwork by the troop/group. -The trip should be based on ongoing troop/group activities and interests. -Each girl should participate in the decision- making process about where the group will go and her goal in taking this type of trip. - With an inexperienced troop/group, the leader might give the girls a few suggestions and then let them start to develop their own list. -A successful trip requires sound planning and teamwork by the troop/group. -The trip should be based on ongoing troop/group activities and interests. -Each girl should participate in the decision- making process about where the group will go and her goal in taking this type of trip. - With an inexperienced troop/group, the leader might give the girls a few suggestions and then let them start to develop their own list.

17. Girl Planning Discuss It! Guide girls by asking: Where are we going? Why are we going? When are we going? How will we get there? How much will it cost? How can we get ready? Will everyone be able to go? What safety factors must we consider? What will we do when we get there? What will we do when we return home ? As girls answer these questions, theyll begin planning their own trip. 17

18. Money Smarts Weekly/Monthly/Yearly Expenses FoodEntertainmentFunClothesOther Total for one week One week total X 4.5 (equal to one month One week total X 52 (equal to one year) 18

19. Budgeting Travel Budget Expenses$ for Group $ for You Passport/Visa (if needed) $_________ __ Transportation$_________ __ Lodging$_________ __ Food & snacks$_________ __ Event fees$_________ __ Souvenirs, gifts$_________ __ Local Transportation $_________ __ Miscellaneous$_________ __ Contingency fund (cost of one more night & two meals in case of emergency) $_________ __ Admission fees (museums, theater, etc.) $_________ _ $_________ __ Total$_________ _ $_________ __ Money Makes YOU Go Round the World Before you go money-earning crazy, youll need to know how much money your trip will cost. Fill in the boxes below to create a budget. 19

20. When girls participate in money-earning projects, they build practical skills that benefit their groups, communities, and, most importantly, themselves. Girls learn (see Addendum for money earning application): Budgeting Goal Setting Marketing Customer relations Good business practices Group Money-Earning 20

21. To support girls in money-earning projects for travel: -Girl create a detailed and realistic budget. -Get Membership Manager approval for bank accounts and all money-earning projects and follow money earning guidelines in Volunteer Essentials and Program Planning Guide. -Delineate between the girls and adults personal and group expenses. -Optional: Set up a group travel bank account managed by girls and to be overseen by a designated adult. -Have one person – can be girls in the troop - responsible for group funds and keep a daily account of expenditures. -All monies for travel should not be held by one person at any time during the trip. -Make decisions in advance about how to pay bills that occur before, during, and after the trip. Group Money-Earning 21

22. Our troop has always worked on a one-third, one-third, one- third plan. The girls earn one-third individually, parents contribute one-third, and the troop earns the final third. It is amazing how much the girls can earn babysitting! Pam, Massachusetts Group Money-Earning for Earning Money Participate in the Girl Scout Cookie Program Babysit at special events Collect litter after sporting events Wash cars Do face-painting at a community event Hold a bottle and can drive Care for pets Hold a dinner for Earning Money Participate in the Girl Scout Cookie Program Babysit at special events Collect litter after sporting events Wash cars Do face-painting at a community event Hold a bottle and can drive Care for pets Hold a dinner Cool Ideas 22

23. Money earning as part of a group is a great cooperative learning experience. Suggest girls create guiding principles. -Ask girls about cooperation -The Power of Goal Setting Dont be discouraged if girls families cannot contribute. Many Girl Scouts reach financial goals through hard work and perseverance. -Ask families about cooperation Guiding Principles 23

24. Guiding Principles Reality Check Are you the best travel chaperone for your group? Your instinct is probably to give a quick yes, but really think about your answer. If you cant be objective, ask another experienced adult for her/his opinion. Reality Check Are you the best travel chaperone for your group? Your instinct is probably to give a quick yes, but really think about your answer. If you cant be objective, ask another experienced adult for her/his opinion. Six things to look for in a Chaperone: Willing to take direction from the girls & adults and adhere to group agreement Sets positive example Has prior traveling experience with girls Is someone girls can trust/turn to for help Is knowledgeable (or will be) about Girl Scout travel Handles pressure and stress well 24

25. Check Your Knowledge What have you learned so far? Test your knowledge by answering the following questions (circle all answers that apply): 1.What travel guidelines should you know about when planning a trip? a.Travel as a groupTravel as a group b.Every girl and adult are registered as Girl Scouts. c.Made sure there are at least 2 unrelated adultsMade sure there are at least 2 unrelated adults d.Obtain Councils approval and adhere to safety guidelinesObtain Councils approval and adhere to safety guidelines e.None of the aboveNone of the above 2.In the decision-making process, the trip leader might give girls a few suggestions, but let them plan their own trip. TrueFalse 3. How is the chart for Weekly/Monthly/Yearly Expenses used? a.. To get the girls thinking about where they spend their money everydayTo get the girls thinking about where they spend their money everyday b. To figure out how much money the girls may need for their tripTo figure out how much money the girls may need for their trip c. To punish girls for spending too much money d. To find out in which areas girls can save most of their moneyTo punish girls for spending too much moneyTo find out in which areas girls can save most of their money 4. It is important that the group know how much the trip will cost and create a budget early in the planning stages. TrueFalse 25

26. More Check Your Knowledge 5.What skills will girls learn through participation in money-earning projects? a.BudgetingBudgeting b.Goal SettingGoal Setting c.MarketingMarketing d.CheatingCheating e.Customer RelationsCustomer Relations f.Good business practicesGood business practices 6. Girls do not need to check with their Membership Manager before soliciting funds from a local organization. TrueFalse 7. One person should be responsible for keeping a daily account of expenditures during the trip. TrueFalse 8. Girls should set guiding principles before earning trip money. TrueFalse 9. What characteristics should girls look for when picking a trip chaperone? a.18 years old or 21 years old if driving. b.Has prior traveling experience with girlsHas prior traveling experience with girls c.Is someone girls can trust/turn to for helpIs someone girls can trust/turn to for help d.Is knowledgeable about Girl Scout travelIs knowledgeable about Girl Scout travel e.Handles pressure and stress wellHandles pressure and stress well 26

27. Talk to people you know who have already been on at least one other trip. Yelean, 14 Checklist 18-24 Months Use the following questions as a guide when starting your own checklist. Checklist Before you move on to the next phase of planning your trip, did you: Determine your trip location and purpose? Determine budget? Brainstorm ideas for trip activities? Plant the travel seed with the girls families? Submit Travel and High-Risk Activity Application to your Membership Manager? Determine how many adults are needed? Find any other groups that have gone to this place? What can we learn from them? Have the fitness necessary for this type of trip? Find the activities age appropriate? 27

28. 12-18 Months Prior to Trip Guide Girls Through: Budgeting Money earning Building adult networks Increasing travel readiness Guide Girls Through: Budgeting Money earning Building adult networks Increasing travel readiness 28

29. 12-18 Months Prior to Trip Get trip and money-earning approval from your Membership Manager. Provide families with general information about the trip. Set up a group travel bank account, if necessary. Make sure you have at least two unrelated adultsone of whom is female With girls, expand the groups adult network by considering and reaching out to possible chaperones. Integrate progression into trip preparation by planning smaller trips that build up to larger trips. Consider girls maturity by evaluating their adaptability, decision-making abilities, and other specific skills and interests. Get trip and money-earning approval from your Membership Manager. Provide families with general information about the trip. Set up a group travel bank account, if necessary. Make sure you have at least two unrelated adultsone of whom is female With girls, expand the groups adult network by considering and reaching out to possible chaperones. Integrate progression into trip preparation by planning smaller trips that build up to larger trips. Consider girls maturity by evaluating their adaptability, decision-making abilities, and other specific skills and interests. 29 Book group reservations early for well-attended locations and activities--at least one year in advance

30. 8-12 months Prior to Trip Checklist Before you move on to the next phase of planning your trip, did you: Make sure reservations for transportation and lodging are made. Determine fitness level of trip and make necessary adjustments. Determine training needs: CPR First aid/Wilderness First Aid/Wilderness First Responder Cooking & Camping Have an emergency plan. Arrange for parent/guardian permission to travel. Remind girls and their families to obtain needed immunizations or health exams for the trip. 30

31. How well girls blend as a group will play a major factor in how smooth the trip will go. Allocate ample meeting time to focus on activities that promote team building. What are the dynamics of your group? Have an open and honest conversation about it with girls. Girls will feel a sense of ownership and pride in their group by determining what the group dynamic is now, where it needs to be for the trip, and by charting their own progress along the way. Team Building 31

32. Troop Tip: …………………………………………………. Four Responsible Traveler Tips 1. Learn as much as you can about customs, values, practices, and religion. 2. Be aware of peoples behavior, dress, and body language 3. Ask before you take someones photo and offer to send copies. 4. Respect the environment. Team Building How will you handle it as a group? ………………………………………………………………… Things arent going to go 100 % smoothly the entire time. Try this suggestion to get you started. Come up with a catchphrase, like Girl Scout shout, as a reminder if things are starting to go south. Use the catchphrase as a way of refocusing the group. How will you handle it as a group? ………………………………………………………………… Things arent going to go 100 % smoothly the entire time. Try this suggestion to get you started. Come up with a catchphrase, like Girl Scout shout, as a reminder if things are starting to go south. Use the catchphrase as a way of refocusing the group. 32

33. -Create a group agreement on a large piece of paper or newsprint before you leave for your trip. -The group agreement can also serve as a reference point to make certain the group is on target with its goals or to see if the group needs to modify its plan. -When consensus is built around the written agreement, have each person including parents/guardians, sign their names. Keep the group agreement posted in a prominent place whenever the group meets. Ask girls how they want to bring the group agreement on the trip. One suggestion is to write the group agreement on index cards and have each girl and adult carry one. The Group Agreement 33

34. The Group Agreement Respect and communicate with each other Deposits – payment timeline (refund policy) Personal expenses Give members the right to pass (meaning Id rather not or I dont want to answer) Carry out my kapers responsibilities Conduct myself in a Girl Scout manner Consequences before and during the trip Attendance at meetings Sensitive to diversity Be physically fit Create a safe space Be open to new experiences No alcohol, drugs, smoking or social media on trip 34 A group may agree to:

35. Safety can be a big source of anxiety for girls, even if they dont mention itand its a concern for parents, too. Put everyones mind at ease by preparing for safe travel. Consult Volunteer Essentials, Appendix: For Travel Volunteers, to make sure your trip meets safety guidelines. When preparing for any activity with girls, always begin with Safety Activity Checkpoints written about that particular activity by accessing our website at: http://www.girlscoutsofcolorado.org and search for all the activities the girls will be doing on their trip http://www.girlscoutsofcolorado.org Safe Travel 35

36. Here are a few things you and the girls can do to prepare for safe travel: Have girls create emergency contact cards. Include group emergency contact information, family contact information and who to contact when unable to reach family members. Encourage girls to role-play potentially unsafe situations and brainstorm solutions. Have girls create a worst-case scenario game, with each girl imagining an emergency situation. Quiz girls, game-show style, on the travel and safety guidelines. Girl can create the questions and answers for the game themselves. Safe Travel 36

37. When on the road, safety comes FIRST! Go over the safety tips below with girls to make for smooth traveling. Stay Safe Use the buddy system at all times. Know what to do if you are separated from the group. Do not wear your name monogrammed where strangers can see it. Its better to all dress alike with the same color t-shirts, bandanas, or backpacks when visiting crowded areas. This makes group identification easy. Know how to phone home and the destination police/fire department. Check Safety Activity Checkpoints for all activities the girls will do on the trip. Carry only as much money as you need inside a pocket or money belt. Avoid purses. Store the rest of your money in the hotel safe. Know what to do in case of fire. Make a plan with escape routes for each new place you visit. 37

38. Stay Safe Do not roam the hotel halls alone. Even if you are going to another girls room, always take a buddy and check with your chaperone before leaving and when you get back. Only open your door to someone you know, never to strangers and always keep your door locked. If carrying a backpack, pin the zipper down with a large safety pin. It may be a little inconvenient to use, but it will help prevent theft from behind. Always be alert and aware of your surroundings. Be careful laying down packages, backpacks, and purseswhile watching entertainment, eating at a restaurant, riding public transportation, etc. Dont say your hotel room number out loud in front of strangers. Carry identification with you in an inside pocket or money belt. Always have an emergency plan. Be aware of your surroundings at all times to avoid losing track of the larger group. 38

39. Are you planning to sightsee from the bus? Or, are you expecting to walk, hike, carry bags, and fully engage physically, if able? Depending on your answer, you may need time to prepare physically for the trip. Its important for everyone to assess their fitness levels but equally important to design the trip around girls needs. Get Physical 01 Cardio respiratory health Run up two flights of stairs (at least 32 steps) without stopping. How do you feel? a.I can talk comfortably and could run up another two flights. b.Im too winded to talk. c.Wheres the ambulance? 02 Endurance Take a three-hour hike. How do you feel? a.I could do another three hours. b.The first hours and a half was a breeze. But, now Im tired. c.Ill just lie here until someone rescues me. 03 Muscle-Strength Carry a 30-pound bag for 20 minutes. How do you feel? a.No problem. Where to now? b.I did it, but Im ready to put this thing down now. c.I had to ditch the bag after five minutes. 04 Overall fitness How do you feel after completing this test? a.What test? I feel great! b.Im a little bit sore and tired. c.Im ready for a vacation. 39

40. The physical activity level of your trip can range from mild to strenuous, depending on where youre going and what activities you will be enjoying. Have girls look critically at each activity in your itinerary and rate each activity using the scale below: Light walking and hiking for an hour or two a day. Bags stay at our place of lodging the whole time. Moderate hiking, biking, rafting, kayaking, and other activities that require only an average/moderate level of fitness to enjoy. We have to pick up and go with our bags every couple of days. Hiking, trekking, or cycling of up to eight hours a day or other activities that require a high level of fitness. And those bags go where we go. How does the physical activity level required for your trip match your personal fitness level? If theres a gap, use your preparation time to get in shape. Get Fit! 40

41. 8-12 Month Checklist Checklist Before you move on to the next phase of planning your trip, did you Apply for a passport/visa (if needed)? Create a detailed daily itinerary? Agree on a code of behavior with your group? Discuss safety and communication agreements for the group such as having phone calling cards and wearing the same color t-shirts? Prepare your emergency contact card? Pay deposits, earn money? Rate the physical activity level of your trip activities and your fitness level? Determine if you need to make adjustments in your fitness level? Complete all travel forms at www.http.girlscoutsofcolorado.org/tra vel-forms www.http.girlscoutsofcolorado.org/tra vel-forms 41

42. Check Your Knowledge 1.If girls want to add an item to the itinerary that doesnt fit with your plans, have them take it off the list. TrueFalse 2.8-12 months prior to your trip, you should be guiding girls by asking: a.How much can we really fit in a day?How much can we really fit in a day? b.Do we need to buy tickets in advance or book additional travel?Do we need to buy tickets in advance or book additional travel? c.Do we need to build in time for travel delays?Do we need to build in time for travel delays? d.How much will delays cost?How much will delays cost? e.What are the opening and closing times of our attractions?What are the opening and closing times of our attractions? f.What is our backup plan?What is our backup plan? 3.Team building does not play a major factor in how smoothly the trip will go. TrueFalse 4.A group agreement is a way to embarrass girls when they dont follow what was decided on. TrueFalse 5.What safety-related items should the girls know before their trip? a.What to do if they separate from the groupWhat to do if they separate from the group b.Appropriate behaviorsAppropriate behaviors c.How to find a stranger if emergency help is needed if emergency help is needed d.How to appropriately represent Girl ScoutsHow to appropriately represent Girl Scouts e.How to navigate a crowdHow to navigate a crowd f.Which adult they are accountable to while on the tripWhich adult they are accountable to while on the trip g.How to perform basic first-aid proceduresHow to perform basic first-aid procedures 42

43. More Check Your Knowledge 6.Where should you look to make sure your trip meets safety guidelines? a.Safety WiseSafety Wise b.Volunteer EssentialsVolunteer Essentials c.Safety Activity CheckpointsSafety Activity Checkpoints d.Program Planning GuideProgram Planning Guide 7.It is OK for a girl to go alone as long as she is just going to another girls room. TrueFalse 8.The Travel and High-Risk Activity Application is on the GSCO website? TrueFalse 9.When visiting crowded areas, its better to have girls dress with different colored clothing or backpacks. TrueFalse 10.To prepare your body for travel, you should: a.Stay healthyStay healthy b.Get restGet rest c.Take care of health issuesTake care of health issues d.Eat sensiblyEat sensibly e.Get fitGet fit 11.Additional insurance must be purchased for an extended trip. TrueFalse 12.Girls should not carry identification with them on the trip. TrueFalse 43

44. Get Down to Details Youre down to crunch time! With less than three months to go, use this time to ensure you are up to date in completing all steps within the timeline. Revisit the Itinerary -Lock in daily itinerary items. -Double-check places, dates, and times. -Confirm your lodging. -For International trips check State Department for warnings and register your group (refer to www.travel.state.gov).www.travel.state.gov Safety Check Go over all the travel safety guidelines again. Are all girls well-acquainted with procedures? Review Volunteer Essentials and Safety Activity Checkpoints. Family Meeting Hold a group family meeting to go over final details. Have a communication plan so families will know where the group will be at all times. Also, discuss safety plans and use the time to have parents and guardians fill out any forms that havent been completed.- 6-12 Weeks 44

45. 6-12 Weeks 45 The girls and you together: -Finalize details and get all forms in to GSCO. -Check paperwork. -Confirm plans, especially lodging. -Finalize itinerary and budget. -Complete all safety and risk-management planning. -Inform families with full and final details of trip. -Recruit and train the back-home Emergency Contact Person. -Continue to strengthen group team-building. - Work on and submit the extended trip insurance enrollment form from Marlene Bruno (marlene.bruno@gscolorad o.org)marlene.bruno@gscolorad o.org at 303-778-8774

46. Know About the Dough Pro: Cash is universally accepted but carry small bills. Con: Once money is lost or stolen, you can not replace it. Carrying a lot of cash around may not be safe. Cash So, youve researched where to go, saved money, and maybe even ordered a passport. Before hopping on that plane, or getting in that car, get your monetary ducks in a row. Review budget and balance it against troop funds. Is the trip feasible? By this point, tickets, lodging, transportation, event fees and whatever can be purchased in advance should have been done. All trip funds should be collected 12 weeks out. Familiarize yourself with the different options for carrying money. Here are pros and cons on currency. What kind of money is right for you? 46

47. Know More About the Dough Pro: ATM machines abound, giving you access to cash virtually any time. Con: ATMs can carry fees as high as $5 per withdrawal, so it might be a good idea to look for ATMs with free withdrawal fees. TIPS Make sure your ATM card is linked through one of the major networks (PLUS, Cirrus, MasterCard, Visa, etc.) Pro: Credit cards are like insurancehopefully you wont need them, but if you run out of or lose your money, they come in handy. Con: Not every card has the same replacement policy. TIPS Most credit cards are widely accepted, but check your cards policy on replacing a lost or stolen card. ATM/Debit Card Pre-paid Credit Card Credit Card Pro: Purchased for a set amount. Can be used at many stores. Can add money to it along the way. Con: surcharge for purchasing; may need PIN to activate or need to set up ahead of time TIPS Keep a copy of the front and back of credit card with emergency contact person. 47

48. TIP: Take a breather from last- minute details and find some time to relax before your trip. Encourage girls to do the same. 4-6 Weeks Checklist Checklist Before you and the girls move on to the next phase of planning the trip, did the group: Balance and finalize the budget? Decide what kind of money to bring ? Finalize the trip itinerary? Additional insurance purchased? Meet all safety guidelines (see Volunteer Essentials)? Purchase transportation tickets? Finalize accommodations? Submit all required forms? Review all trip information with parents and guardians and emergency contact? 48

49. Know airline restrictions. Go light and easy to wash. Pass on the bling/electronics. Go label crazy. Leave a little room. Bring special supplies with you. Keep the important stuff close to you. Whatever you bring you are carrying. Dont take anything you cannot afford to lose. Know airline restrictions. Go light and easy to wash. Pass on the bling/electronics. Go label crazy. Leave a little room. Bring special supplies with you. Keep the important stuff close to you. Whatever you bring you are carrying. Dont take anything you cannot afford to lose. Pack Like a Pro Pack Like a Pro! What you pack can make or break your trip. Too much stuff and youll be lugging around a heavy suitcase. No comfy shoes? Blisters could be in your future. Follow the packing tips and people might just think youre a pro! 49

50. General Stuff: Carry-on Change of clothing Safety pins Raingear Phone cards Magazines, books Pen and paper Addresses Sunglasses Camera/memory card Batteries Hand sanitizer/handiwipes Comfort items (blanket) Itinerary Emergency Contact Info Water bottle _____________________ _____ General Stuff: Carry-on Change of clothing Safety pins Raingear Phone cards Magazines, books Pen and paper Addresses Sunglasses Camera/memory card Batteries Hand sanitizer/handiwipes Comfort items (blanket) Itinerary Emergency Contact Info Water bottle _____________________ _____ Toiletries: Suitcase Toothbrush Toothpaste Soap/laundry detergent Shampoo/hairspray Deodorant Comb/brush Hair ties Bandana First-aid supplies Sunscreen Feminine hygiene products Cotton swabs Baggies Laundry bag ____________________ ______ Toiletries: Suitcase Toothbrush Toothpaste Soap/laundry detergent Shampoo/hairspray Deodorant Comb/brush Hair ties Bandana First-aid supplies Sunscreen Feminine hygiene products Cotton swabs Baggies Laundry bag ____________________ ______ Clothes: Suitcase Dresses Shirts Skirts Pants Shorts Swimwear Shoes Pajamas Underwear Socks Hats Comfortable shoes Sneakers Flip flops Sweater/sweatshirt Group uniform* _________________ _____ _________________ Clothes: Suitcase Dresses Shirts Skirts Pants Shorts Swimwear Shoes Pajamas Underwear Socks Hats Comfortable shoes Sneakers Flip flops Sweater/sweatshirt Group uniform* _________________ _____ _________________ Groups Important Stuff Airline tickets Copies of passport Health forms Wallet Cash Debit Card Credit Card Itinerary Lodging information Emergency phone numbers Prescription medication in original containers to give to first- aider, except inhaler or epipen. _________________ ____ Groups Important Stuff Airline tickets Copies of passport Health forms Wallet Cash Debit Card Credit Card Itinerary Lodging information Emergency phone numbers Prescription medication in original containers to give to first- aider, except inhaler or epipen. _________________ ____ Packing Checklist* *All the World Centers have their own packing lists Packing for your trip has the potential to make you feel stressed, but stay positive and organized. Use the checklist below and add your own items. Plan what to wear each day before you pack. Remember: function over fashion! 50

51. Encourage girls to bring a journal with them on the trip. A journal will help girls as they reflect on the days events. It should include pages for girls to record daily experiences, not just for memorys sake but as a way to think deeply about what they saw, did, or felt. Recording daily insight is a means for girls to observe how theyve changed, and can serve as inspiration to take action on something they care about. Encourage girls to bring a journal with them on the trip. A journal will help girls as they reflect on the days events. It should include pages for girls to record daily experiences, not just for memorys sake but as a way to think deeply about what they saw, did, or felt. Recording daily insight is a means for girls to observe how theyve changed, and can serve as inspiration to take action on something they care about. Journaling Ask girls about: What things are you most excited/worried about? What things do you predict youll miss the most/least about home? What will be your greatest single challenge on this trip? How do you think your travel experience will change you? 51

52. Check Your Knowledge 1.Why is it important to have a family meeting 6-12 weeks before your trip? a.Discuss safety plansDiscuss safety plans b.Have parents fill out any forms that havent been completedHave parents fill out any forms that havent been completed c.Go over communication planGo over communication plan d.Go over final details e.All are correct 2.The four options for carrying money are cash, ATM/Debit Card, Prepaid credit cards, and credit cards. TrueFalse 3.Pre-paid credit and debit cards are a good money option because most banks dont add a surcharge for using them. TrueFalse 4. What should you do 4-6 weeks prior to your trip? a.Finalize trip itineraryFinalize trip itinerary b.Review trip information with parentsReview trip information with parents c.Submit all required formsSubmit all required forms d.Purchase transportation ticketsPurchase transportation tickets e.Ignore safety guidelines and safety activity checkpointsIgnore safety guidelines and safety activity checkpoints f.Finalize accommodationsFinalize accommodations g.Balance and finalize the budgetBalance and finalize the budget h.Purchase extended trip insurance 5. Packing luggage like a pro is not an important part of your trip. TrueFalse 6. A journal helps girls reflect on each days event and should be included in the trip plans. TrueFalse 52

53. Individual Reflection To deepen their experiences girls need to reflect on the day and apply lessons learned to future situations. Have the girls write individually in their journals. Group Debrief At the end of each day, make time for a group discussion (see suggested questions on the right). Besides reflecting on the days happenings, this is the time for adults and girls to check on group interaction (whats working, whats not) and logistics (next days plans, meeting time). While traveling have the girls take the lead as much as possible. Let the girls solve problems together. Have fun! On Your Trip 53

54. On Your Trip Daily Reflections Are we still on track with the group agreement? What was the best thing about today? What was the biggest challenge/issue today? Are there any changes we need to make? Are there any other questions? Did anyone have an experience or see something today that could translate into a Take Action project? 54

55. Welcome back! The trip is over and everyone will be excited to talk about her experiences, show photos and videos, and reflect on what she learned. You and the girls evaluate the trip: discuss what was fun and worthwhile, and decide what the group would like to change on future trips. This is also the time to pay all bills promptly, turn in insurance forms within 30 days if there have been any accidents/illnesses on the trip, and decide what to do with any leftover money. Girls can post and share their travel stories at: http://www.girlscoutsofcolorado.org/share- your-travel-storyhttp://www.girlscoutsofcolorado.org/share- your-travel-story Whats Different? After girls have had a chance to reflect individually on their trip, bring the group together to discuss the impact of their travels. Support the Girl Scout process of learning by doing by having girls run the debriefing themselves. Home, Sweet Home 55

56. Travel with a Purpose Have girls think about places they visited, things they did and people they met. Have them answer these questions: -Did you see something you can do differently to help make the world a better place? -Think about a community issue that you would like to address when you return home? -Learn new ways of doing things that can benefit others? -Meet new people with great ideas that inspired you to take action? Have girls think about places they visited, things they did and people they met. Have them answer these questions: -Did you see something you can do differently to help make the world a better place? -Think about a community issue that you would like to address when you return home? -Learn new ways of doing things that can benefit others? -Meet new people with great ideas that inspired you to take action? Discuss It! Do you feel passionately about something you saw or learned on your travels? Are there one or two ideas that recur in your journal writing? Who would like to share some of the issues you are interested in pursuing? Are you interested in working on one project or several mini team projects? 56

57. Where Youre Going, Where Youve Been Now that your travel experience has come full circle, take time to reflect. Have girls think about each statement below in relation to their travel experience, from the very first moments of brainstorming location ideas to working on their Take Action Plan. Put a check next to each statement they feel is true. Because of my trip… I made a difference…. I connected… I was empowered... I learned… Something new I tried… I made a difference…. I connected… I was empowered... I learned… Something new I tried… 57

58. Check Your Knowledge (circle all that apply) 1.When on your trip, at the end of each day you should:When on your trip, at the end of each day you should: a.Talk about what went right/wrong during the day b.Get some sleep instead of reflecting on the days happenings c.Check on group agreement d.Go over the next days plans and any adjustments that need to be made. 2.Any issues that come up between the group should just be ignored and viewed as stress.Any issues that come up between the group should just be ignored and viewed as stress. TrueFalse 3.When you return home, girls should reflect on their trip on their own and without discussion as a group.When you return home, girls should reflect on their trip on their own and without discussion as a group. TrueFalse 4.Your role is NOT to tell girls what Take Action projects will best fit with their trip experience.Your role is NOT to tell girls what Take Action projects will best fit with their trip experience. TrueFalse 5.What questions can you ask girls to get them to reflect on their trip and think about a Take Action project?What questions can you ask girls to get them to reflect on their trip and think about a Take Action project? a.Did you see something you can do differently to help make the world a better place? b.Is there a community issue that you would like to address? c.Are there new ways of doing things that can benefit others? d.What people inspired you? e.All the above. 6.Reflection is an important part of the travel experience.Reflection is an important part of the travel experience. TrueFalse 58

59. Extended Trips Addendum Packet Sample Itinerary Record Keeping Sample Budget Sample Trip PatrolBehavioral and Financial Conditions Agreement Travel Agreement Insurance Four World Centers Travel PartnersLets Go! 59

60. 60 Extended Trips Addendum Packet Resources Forms http://www.girlscoutsofcolorado.org/travel-formshttp://www.girlscoutsofcolorado.org/travel-forms Travel and High Risk Activity Application Money Earning Application Parent Permission for Girl Scout Activity Girl Health History Adult Health History Medication Permission GSUSA Intent to Travel – for international travel Permission to Travel Form for Minors – for international travel Parental Permission to Travel in Mexico

61. Congratulations! You have completed this session of Extended Trips 61