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Welcome! My Benefits Orientation

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Presentation on theme: "Welcome! My Benefits Orientation"— Presentation transcript:

1 Welcome! My Benefits Orientation
Great Benefits for Great People PEOPLE Benefits Orientation

2 Eligibility Requirements
Benefit .75 to 1.0 FTE Full-Time (30-40 hours per week) .5 to .7 FTE Part-Time (20-29 hours per week) Casual Pool (or less than 20 hours per week) Medical Y N Dental Vision Flexible Spending Accounts Life Insurance AD&D Voluntary Supplemental Life Insurance Long-Term Disability Cancer, Heart & ICU LegalShield 403(b) 457(b) Tuition Reimbursement Employee Assistance Program Benefits Orientation

3 Who Can Be Covered You Your Spouse Domestic Partner*
Your dependent children (including adopted and step-children) to age 26 You must complete the DP affidavit process before DP coverage can begin Benefits Orientation

4 When Are Benefits Effective
First of the Month Following Date of Hire or Eligibility Date Medical Dental Vision Flex Life Insurance Company paid Supplemental Voluntary Life guaranteed amount for newly eligible employees (Underwriting must be completed for excess life insurance and will be effective upon approval) AD&D LTD (1st of the month following 1 year benefit eligible status) LegalShield Washington National (Underwriting must be completed for coverage and will be effective upon approval) Retirement Plan Company Contribution in 403b plan (1st of the month following 1 year benefit eligible status) Your Contribution Benefits Orientation

5 Enrollment Deadline 31 days from hire date/date of benefit eligibility
Enroll online Benefits elected are in effect as follows: Flexible Spending Accounts – through July 31, 2014 All other elections – through July 31, 2014 Retirement Plan- Your contributions are in effect until you make a change Once elections are made, there cannot be any changes made, unless there is a qualifying event. Open Enrollment for next plan year will be in July for all plans. Benefits Orientation

6 Qualifying Events (Contact Benefits within 31 days of the event)
Marriage, Legal Separation, Divorce, Death Birth, legal adoption, or placement of a child in the home Death of your spouse, domestic partner, or dependent child Change of Dependent Child Status – your child reaches the age limit for coverage or they obtain other coverage Open enrollment of a spouse or domestic partner Benefits Orientation

7 Regular full time to regular part time status
Change of your employment status or the employment status of your spouse or domestic partner examples: Regular full time to regular part time status Regular part time to regular full time status Casual pool to regular status or regular status to casual pool Temporary to regular status or regular status to temporary Beginning or end of Leaves of Absence These are not all the Qualifying Events – Call Benefits to find out if your event is a Qualifying Event Benefits Orientation

8 Health Insurance Benefits Orientation

9 Dental Benefits Orientation

10 Vision Benefits Orientation

11 Flexible Spending Accounts
How They Work: Set aside a portion of your paycheck before taxes are withheld Money deposited into an account for you held with plan administrator That money used to pay for unreimbursed health care expenses dependent day care expenses Why Participate: Saves you money because you don’t pay taxes of what you save Benefits Orientation

12 Flexible Spending Account Limits Healthcare FSA
Maximum Annual Contributions: $2,500 for August 1, 2013 to July 31, 2014. Eligible Expenses: Deductibles, co-pays and other expenses not covered by insurance Prescription drugs and medical supplies Dental, orthodontics Vision, eye glasses, contacts, eye surgery Benefits Orientation

13 Flexible Spending Account Limits Dependent Day Care FSA
Maximum Annual Contributions: $5, married/joint return $2, married/separate return Eligible Expenses: Child care, non-residential summer camps, and elder care that you find necessary to work Eligible Dependents: A child under age 13 that you can claim as a dependent. A spouse or other dependent who is physically or mentally incapable of caring for self Benefits Orientation

14 Know Your Plan’s Details
FSA elections only made at annual enrollment, when you join the company, or have a “qualifying event” Use-it-or-lose-it Rule Reimbursement options: Debit Card Online Claim Submission Hard-copy claims mailed of faxed Keep Your Receipts Benefits Orientation

15 Life Insurance For You For Your Dependents Voluntary Life*:
Basic Life/AD&D (no cost to you) Voluntary Life*: 1x salary AD&D 2x salary Spouse/Domestic Partner: Voluntary Supplemental Life $10,000 – $100,000 available guaranteed issue $10,000 - $250,000 available guaranteed issue $110,000 - $250,000 available if answer health questions $260,000 - $500,000 available if answer health questions Increments of $10,000 Child: $1,000 (2weeks – 6 months) $2,500 (6 months – 26 years) * Must buy additional life on yourself to get for your dependent * When you key in amount you will see premium * Spouse/DP coverage can’t exceed employee’s voluntary life election Benefits Orientation

16 Voluntary Supplemental Life
Special GUARANTEED ISSUE for Newly Eligible ONLY! $250,000 guaranteed issue Employee Coverage $100,000 guaranteed issue Spouse/DP Coverage Child(ren) Coverage guaranteed issue Future requests for coverage at Open Enrollment are subject to Evidence of Insurability Benefits Orientation

17 Beneficiary Information
Benefits Orientation

18 Long Term Disability No Cost to You
Coverage is effective first of month following one year in a benefits-eligible status PAYS 60% of base monthly earnings (not taxable) after being totally disabled for 180 days Benefits Orientation

19 LegalShield Cancer/Heart/ICU
Benefits Orientation

20 Fidelity Retirement Plan
Benefits Orientation

21 Tuition Reimbursement
Eligibility- Full-time & Part-time (20-29 hours/week) 6 months of service Reimbursement- 24 College-Credit Hours per Fiscal Year Prorated on assigned FTE status 1.0 to 0.9 = 24 hrs; 0.8 to 0.7 = 21 hrs; to 0.5 = 18 hrs 4 courses per semester limit Reimbursement up to UNM regular in-state or CNM in-county rate (course fee reimbursement with itemized receipt) Process- Apply prior to class start date See HR policy 370 – Tuition Reimbursement for details Benefits Orientation

22 Additional Benefits Benefits Orientation

23 My Annual (Vacation) Leave
10 days by end of your 1st year Accruals prorated on hours worked (max 3.08 hours per pay period) 1 additional day for every additional year until accruals max at 20 days/year Eligible to use Annual Leave after 5 months service See HR policy 215 – Leave Annual for details Benefits Orientation

24 My Paid Holidays 9 Paid Holidays per Year 1-New Year’s Day
2-New Year’s Eve Day or Day After N.Y.D. 3-Memorial Day 4-Independence Day 5-Labor Day 6-Thanksgiving Day 7-Thanksgiving Day After 8-Christmas Day 9-Christmas Eve Day or Day After Christmas Day Up to 8 paid hours per holiday based on normal schedule See HR policy 225 – Leave Holiday for details Benefits Orientation

25 Sick Leave 7 Days Minor Sick Leave Accrual per Year
Accruals prorated on hours worked (max 2.15 hours per pay period) Use for absences up to 24 consecutively scheduled work hours due to illness or injury 6 Days Major Sick Leave Accrual per Year Accruals prorated on hours worked (max 1.85 hours per pay period) Use for absences over 24 consecutively scheduled work hours due to illness or injury Eligible to use Sick Leave after 90 days service See HR policy 235 – Leave Sick for details Benefits Orientation

26 Lots of Other Benefits Direct Deposit
NM Educators Federal Credit Union United Way via Payroll Deduction Employee Assistance Program Discount Programs: Recreation, Shopping, Child Care, Fitness, Car Services, Dining and more “Half-Price” Popejoy & Lobo Season Tickets and access to UNM Rec Services, Johnson Gym & more via LoboCard Employee Referral Bonus Program Annual Sick Leave Sell-Back Opportunity Catastrophic Leave & Medical Crisis Leave Bank Programs Employee Service Teams Participation Reward & Recognition Programs (I CARE) Service Awards Program & Recognition Banquet Annual UNMH/HSC Family Fun Day Employee Scholarship & Training Opportunities Benefits Orientation

27 Go to Netscape INTRANET home page
You can access information about: Personnel Policies Internal Job Postings External Job Postings Job Descriptions Benefits Forms, such as Kronos Edit sheets, Request for leave, direct deposit, etc. Misc. such as Union information and holiday calendar

28 personnel policies and procedures are available
personnel policies and procedures are available. Policies are revised periodically. Please refer to the appropriate collective bargaining agreement for more details. Will hit the highlights of several important policies. Benefits Orientation

29 personnel policies and procedures are available
personnel policies and procedures are available. Policies are revised periodically. Please refer to the appropriate collective bargaining agreement for more details. Will hit the highlights of several important policies.

30 Using Lawson My HR and Employee Self Service Benefits Orientation

31 My HR Adding Dependents
Benefits Orientation

32 Benefits Orientation

33 Benefits Orientation


35 Benefits Orientation

36 Benefits Orientation

37 Benefits Orientation

38 Benefits Orientation

39 Employee Self Service Enrolling in

40 Benefits Orientation

41 Benefits Orientation







48 Benefits Orientation

49 Benefits Orientation








57 Deadline to Enroll in Benefits
You have 31 days from hire/eligibility date to enroll. Enrollment is on-line If you do not enroll, you will only have life insurance/AD&D Benefits Orientation

58 Any Questions? Call HR Benefits Email HR Benefits Lisa Mittman
Benefits Tech. Calandra Redhouse Benefits Specialist HR Benefits The information in this presentation is not intended to replace benefit plan details. Please refer to summaries of benefit plans and Policies and Procedures for specifics. Benefits Orientation

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