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WORKDAY TRAINING COMP CHANGES AND COSTING. REIMAGINING OUR WORKDAY Training Objectives Four Main Objectives: Explain compensation and costingUnderstand.

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Presentation on theme: "WORKDAY TRAINING COMP CHANGES AND COSTING. REIMAGINING OUR WORKDAY Training Objectives Four Main Objectives: Explain compensation and costingUnderstand."— Presentation transcript:

1 WORKDAY TRAINING COMP CHANGES AND COSTING

2 REIMAGINING OUR WORKDAY Training Objectives Four Main Objectives: Explain compensation and costingUnderstand terms and conceptsCompare processesPerform comp changes and costing

3 REIMAGINING OUR WORKDAY Agenda Review: position management, appointments, job changes Expectations, Overview, and Navigation Request Compensation ChangeAssign Costing Allocation

4 REIMAGINING OUR WORKDAY Main BPs Create positionCreate job requisitionEdit position/HC Edit position (or HC) restrictions Freeze/Close Position or HC Sub BPs Change Org AssignmentsAssign Costing AllocationReview and approve Key concepts/fields Types of positions: classified, group, student, informational HC groupJob Classification Field Supervisory Organization: how to find a position Review: Position Management

5 REIMAGINING OUR WORKDAY

6 Assign Organizations

7 REIMAGINING OUR WORKDAY Employee

8 REIMAGINING OUR WORKDAY

9 vs. Hiring Requirements

10 REIMAGINING OUR WORKDAY Employee

11 REIMAGINING OUR WORKDAY

12 Main BPs Create applicantHireAdd job Sub BPs Propose CompAssign Costing Change Org Assignments Assign Pay Group Key Concepts/Fields Name, Address, Phone, , SS# Job classificationsComp end date Cross Company/PayNon-paid pay group Review: Appointments

13 REIMAGINING OUR WORKDAY Create Applicant

14 REIMAGINING OUR WORKDAY Hire and Add Job

15 REIMAGINING OUR WORKDAY Change Personal Info

16 REIMAGINING OUR WORKDAY Edit Government IDs

17 REIMAGINING OUR WORKDAY Main BPs General job changesTransfer/promote/lateralSwitch primary jobPhased retirement Sub BPs Review by current MP and proposed MP Propose CompAssign CostingChange Org AssignmentsAssign Pay Group Key Concepts/Fields Differences: edit pos, job change, edit pos restrictions Differences: transfer/promo/lateral Phased retirement: 5 fields to change Job classificationsComp end date Review: Job Change

18 REIMAGINING OUR WORKDAY Job Change

19 REIMAGINING OUR WORKDAY

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22 Agenda Review: week 1, 2, 3 Expectations, Overview, and Navigation Request Compensation ChangeAssign Costing Allocation

23 REIMAGINING OUR WORKDAY Expectations Workday AccessOwnership Comp and Costing Roles affect workflow

24 REIMAGINING OUR WORKDAY Overview: Terms & Procedures Compensation Changes Relationship of comp and costingPay periodsAdditional pay (allowances) Costing Allocation Costing allocation = labor distributionDefault Cost Center: position Position-level vs. Worker-level costing WD: % & Pay Period PS: Day & Dollar

25 REIMAGINING OUR WORKDAY Overview: Navigation

26 REIMAGINING OUR WORKDAY Agenda Review: week 1, 2, 3 Expectations, Overview, and Navigation Request Compensation ChangeAssign Costing Allocation

27 REIMAGINING OUR WORKDAY Management Partner Initiates the comp- change request Compensation Finance Partner Assigns costing (Labor Distribution) HR Partner Reviews/Approves the initiation Request Comp Change: Workflow of BP

28 REIMAGINING OUR WORKDAY Request Comp Change: Types

29 REIMAGINING OUR WORKDAY Guidelines Compensation package Job profile drives grade and grade profile Salary plans Acting Appointment Administrative Add-on Executive compensation Summer salary Hourly plans Hourly plan Allowance plans Auto allowanceCell phoneParental leave Summer session Request Comp Change: Types

30 REIMAGINING OUR WORKDAY Use semi-monthly options Salary for fewer than 12 months Inflate to annual amounts Actual amounts Request Comp Change: Salary Plans

31 REIMAGINING OUR WORKDAY Staff compensation data: who can view it?

32 REIMAGINING OUR WORKDAY

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34 Employee

35 REIMAGINING OUR WORKDAY

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40 Employee

41 REIMAGINING OUR WORKDAY Try it!

42 REIMAGINING OUR WORKDAY Agenda Review: week 1, 2, 3 Expectations, Overview, and Navigation Request Compensation ChangeAssign Costing Allocation

43 REIMAGINING OUR WORKDAY PeopleSoft Labor distribution is limited: assign on every job every time you hire or transfer. Labor distribution by position is not possible. Workday Set costing on a position Use override costing for temporary changes Use effective dates Use KFS for retroactive changes Costing Allocation: PeopleSoft vs Workday

44 REIMAGINING OUR WORKDAY Compensation Finance Partner Initiate Assign Costing Allocation(Labor Distribution)No approval is necessary Costing Allocation: Workflow of BP

45 REIMAGINING OUR WORKDAY Position One default account Multiple accounts Worker Override the defaults on the position Earning Override the defaults for specific allowances Costing Allocation: Types

46 REIMAGINING OUR WORKDAY Overview: how cost allocation works

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49 Levels of Costing

50 REIMAGINING OUR WORKDAY Mid-pay-period changes Consider the pay period How many working days? How many days (or what % of time) on each account? What % of time and money for each account? Enter the transaction Use pay period start date. Enter an end date, if appropriate. Enter changes for future pay periods.

51 REIMAGINING OUR WORKDAY Try it!

52 REIMAGINING OUR WORKDAY Employee

53 REIMAGINING OUR WORKDAY

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55 Employee

56 REIMAGINING OUR WORKDAY Summary Congratulations! You have completed this Workday training session

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