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HOUSEKEEPING All participants are automatically muted by webinar administrators. Please type any questions using the Chat feature. This Webinar will be.

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Presentation on theme: "HOUSEKEEPING All participants are automatically muted by webinar administrators. Please type any questions using the Chat feature. This Webinar will be."— Presentation transcript:

1 HOUSEKEEPING All participants are automatically muted by webinar administrators. Please type any questions using the Chat feature. This Webinar will be recorded and posted on websites of the participant CBA programs.

2 THIS WEBINAR IS PART OF THE GRANT WRITING PREPAREDNESS SERIES CO-HOSTED BY: SHARED ACTION, AIDS PROJECT LOS ANGELES CAPACITY FOR HEALTH, ASIAN AND PACIFIC ISLANDER AMERICAN HEALTH FORUM CA STD/HIV PREVENTION TRAINING CENTER

3 TODAYS WEBINAR: Shared Action at AIDS Project Los Angeles, a Capacity Building Assistance Program, in Los Angeles WAS DEVELOPED BY:

4 WHO WE ARE: We are funded by The Centers for Disease Control and Prevention (CDC) to provide FREE trainings and one-on-one technical assistance for community-based organizations (CBOs) on: (1)Organizational Infrastructure and Program Sustainability, (2)Evidence-Based Interventions (EBIs) and Public Health Strategies, and (3)Monitoring and Evaluation.

5 DEVELOPING EVALUATION PLANS Andi Zaverl Experience: CBA Evaluation Specialist Education: Claremont Graduate University Chapman University

6 Developing an Evaluation Plan This Webinar will be recorded and made available through our websites along with copies of the slides

7 LEARNING OBJECTIVES By the end of this Webinar, participants will: Be able to explain the importance of developing an Evaluation Plan. Be able to identify the 5 key elements to include in an Evaluation Plan.

8 What is an Evaluation Plan? An Evaluation Plan is a written document that outlines policy and procedure on how each of your objectives (outcome and process) will be evaluated to ensure that your programs goal is met. 8

9 Whats the Purpose? 6. Monitoring and Evaluation – Develop a Monitoring and Evaluation Plan- Funded applicants must work with CDC to develop and implement a process monitoring plan and conduct routine monitoring and evaluation for each intervention and/or service they provide. For applicants that are selected for funding, CDC will provide a template and technical assistance for developing a process monitoring plan at the time of award. At a minimum, the monitoring plan will include the following: Program goals and measurable objectives. Activities that will be conducted to meet the objectives. Data collection plans, proposed staffing, timelines, and tools. How data will be used, by whom, and when to measure progress towards meeting objectives. Procedures to ensure that data quality and security are consistent with CDC guidelines. 9

10 Purpose Other than being required: – Increases efficiency of the evaluation. – Ensure evaluation is planned from the beginning. – Reduces duplicate work. – Increases use of evaluation findings. 10

11 Evaluation Plan Elements I.Description of your program (e.g. background, design) II.Purpose of the Evaluation III.Objectives, Indicators, Logic Model IV.Evaluation Methods V.Report and Information Transfer 11

12 An Example Intervention: Community Promise: Community Level Intervention Uses Peer Advocates and Role Model Stories to diffuse HIV Prevention information to persons at risk. 12

13 Evaluation Plan Elements I.Description of your program (e.g. background, design) II.Purpose of the Evaluation III.Objectives, Indicators, Logic Model IV.Evaluation Methods V.Report and Information Transfer 13

14 I. Description of your program Brief description of: – Type of Intervention – Target Population – Geographical Coverage – Goals 14

15 II. Determining the purpose What is the primary purpose of the evaluation? Who is most likely to need and use the information obtained? How will the information be used? 15

16 III. Objectives, Indicators and Logic Model List of Process and Outcome objectives – Process Objective – Outcome Objective: List of Indicators: expected outcomes 16

17 Performance Indicators IndicatorYear 1Year 2Year 3 Knowledge10%15%15% Retention70%75% 80% 17

18 IV. Evaluation Methods Gather data Analyze Use findings 18

19 Methods- Collecting Data Variables (e.g., demographics, KABB, participation, marketing) Data collection methods – Formative evaluation/Community Assessment: Literature review, existing data, focus groups, interviews – Process and Outcome monitoring: Sign-in sheets, risk- assessments, pre and post, follow-ups, behavioral commitment forms, etc. – Paper or computer-based 19

20 For Example: By December 31, 2011, the program staff will recruit 50 African American MSM at high risk for HIV to participate in HIV 101 workshop. The program staff will collect data from the participants on age, gender, ethnic background, sexual behavior and place of recruitment. 20

21 Methods- Collecting Data (cont) Staffing Pattern : – Personnel involvement in the evaluation – Qualification skills Resources : – Hardware and software – Confidentiality/Protection – Special infrastructure needs 21

22 Methods-Analysis Data management – Organizing data – Transforming data to electronic base – Storage of data Statistical analysis – Description of statistical processes (e.g., frequencies, tables, special statistics) – Triangulation 22

23 V. Report Description of how the findings will be presented to the funders and opportunities to diffuse the information to other stakeholders. 23

24 Evaluation Plan Remember to include: I.Program Description (e.g. background, design) II.Purpose of the Evaluation III.Objectives, Indicators, Logic Model IV.Methods (e.g. variables, collection methods) V.Report 24

25 Evaluation Plan for this Grant Proposal Describe the applicants goals for development and implementation of enhanced HIV testing. Provide objectives, a list of minimum steps to achieve objectives Describe how and at what point data collection will occur. Describe how monitoring and evaluation data will be used, by whom, and when. Describe how any technical assistance needs associated with meeting program monitoring and reporting requirements will be identified and met. 25

26 Evaluation Plan Template Evaluation Question IndicatorsData Sources/ Methods Person Responsible Timeline

27 Evaluation Plan Template 1.F OCUS What will we evaluate (which program or aspect of a program)? 2. Q UESTIONS What do you want to know? 3. I NDICATORS - E VIDENCE How will we know it? 4. T IMING When should we collect data? 5. D ATA C OLLECTION S OURCES Who will have this information? M ETHODS How will we gather the information? S AMPLE Who will we question? INSTRUMENTS What tools shall we use? a. b. c. 2. a. b. c. 27

28 Evaluation Plan Template 6. How will the data be analyzed? 7. How will the data be interpreted? 8. How will the results be communicated? To WhomWhen? Where? How? 28

29 Evaluation Plan Template 29

30 Conclusions Remember: – Always check with funder for their requirements. – Be as thorough as possible. – Evaluation plan ensures a more effective evaluation. 30

31 THANK YOU! Any Questions?

32 Additional Resources -AIDS Project Los Angeles- Shared Action -Capacity 4 Health, APIAHF -CA STD/HIV Prevention Training Center Contact us for individualized capacity building assistance Slides and a recorded version of this webinar will be available on the following websites:


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