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Project KickStart Event Planning Presenter Name #/#/200# Note: this project plan was exported from Project KickStart directly to PowerPoint. Project KickStart.

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Presentation on theme: "Project KickStart Event Planning Presenter Name #/#/200# Note: this project plan was exported from Project KickStart directly to PowerPoint. Project KickStart."— Presentation transcript:

1 Project KickStart Event Planning Presenter Name #/#/200# Note: this project plan was exported from Project KickStart directly to PowerPoint. Project KickStart is an easy-to-use project management software for small and medium sized business projects. 1. Download Free TrialDownload Free Trial 2. Buy Project KickStartBuy Project KickStart 3. Project KickStart Product PageProject KickStart Product Page 4. Project KickStart TourProject KickStart Tour 5. Project KickStart TemplatesProject KickStart Templates 6. Contact Project KickStart (800) Contact Project KickStart Quick Links (Links are clickable only in slideshow mode, hit F5)

2 9/16/ /19/ Event Planning Agenda Project Goals Project Goals Project Phases Project Phases Obstacles/Risks Obstacles/Risks Teams/Resources Teams/Resources Project Schedule Project Schedule Tasks in Phases Tasks in Phases Gantt Chart Gantt Chart

3 9/16/ /19/ Event Planning Project Goals 1. Raise $1, $2, Have at least 5 neighbors participate 3. Clear the house of at least 75% of the items that we do not use 4. Have a project budget of $200

4 9/16/ /19/ Event Planning Project Phases 1. Week 4 - Declutter and Begin 2. Week 3 - Declutter and Finalize 3. Week 2 - Declutter, Gather, and Sort 4. Week 1 - Finish Up, Plan, Sell, and Donate 5. Week 0 - The Day Of 6. Post sale

5 9/16/ /19/ Event Planning Obstacles/Risks 1. Effective marketing 2. Neighborhood restrictions 3. Tight timeframe 4. Gathering items 5. Poor Project Definition

6 9/16/ /19/ Event Planning Teams/Resources Grady Grady Calvin Calvin Leah Leah Roy Roy Darryl Darryl Laurie Laurie Jenny Jenny Mike Mike

7 9/16/ /19/ Event Planning Project Schedule Project Start:9/16/2007 Project End:12/19/2007

8 9/16/ /19/ Event Planning 1. Week 4 - Declutter and Begin Prepare to meet with neighbors Prepare to meet with neighbors Decide on a day about 4 weeks out Decide on a day about 4 weeks out Back up for the date of the event Back up for the date of the event Make a flyer inviting others to join in a block garage sale Make a flyer inviting others to join in a block garage sale Draft an "outcome" statement for the event Draft an "outcome" statement for the event Schedule a planning/discussion meeting Schedule a planning/discussion meeting Meet with neighbors Meet with neighbors

9 9/16/ /19/ Event Planning 1. Week 4 - Declutter and Begin (Page 2) Organize and meet initially with neighbors and family Organize and meet initially with neighbors and family Visit the neighbors and ask them if they want to participate Visit the neighbors and ask them if they want to participate Distribute flyers to the neighbors Distribute flyers to the neighbors Distribute plans to neighbors Distribute plans to neighbors Ask neighbors for a list of venues that they have used Ask neighbors for a list of venues that they have used Gain community approval Gain community approval

10 9/16/ /19/ Event Planning 1. Week 4 - Declutter and Begin (Page 3) Follow-up with Jack Delay regarding restrictions Follow-up with Jack Delay regarding restrictions Declutter and gather in bedrooms and closets Declutter and gather in bedrooms and closets Spend time each day gathering items Spend time each day gathering items Begin saving plastic grocery bags to use Begin saving plastic grocery bags to use Week 1 follow-up with neighbors Week 1 follow-up with neighbors

11 9/16/ /19/ Event Planning 2. Week 3 - Declutter and Finalize Market the block sale Market the block sale Decide on advertising Decide on advertising Finalize plans for a date and time frame Finalize plans for a date and time frame Write the copy that will be used for each venue Write the copy that will be used for each venue Distribute plans to neighbors Distribute plans to neighbors List and price out each advertising venues List and price out each advertising venues Declutter and gather in Living Areas Declutter and gather in Living Areas

12 9/16/ /19/ Event Planning 2. Week 3 - Declutter and Finalize (Page 2) Spend time each day gathering items Spend time each day gathering items Arrange for a baby sitter if needed Arrange for a baby sitter if needed Week 2 follow-up with neighbors Week 2 follow-up with neighbors

13 9/16/ /19/ Event Planning 3. Week 2 - Declutter, Gather, and Sort Declutter and gather in Storage Areas, Attic, Garage, Sheds, etc. Declutter and gather in Storage Areas, Attic, Garage, Sheds, etc. Spend time each day gathering items Spend time each day gathering items Pricing and supplies Pricing and supplies Price the sorted piles Price the sorted piles Begin sorting items according to price Begin sorting items according to price Gather supplies Gather supplies Make or have signs printed Make or have signs printed

14 9/16/ /19/ Event Planning 3. Week 2 - Declutter, Gather, and Sort (Page 2) Write a day of checklist Write a day of checklist Arrange for charity pick-up after the sale Arrange for charity pick-up after the sale Find an appropriate donation site for leftover items Find an appropriate donation site for leftover items Week 3 follow-up with neighbors Week 3 follow-up with neighbors

15 9/16/ /19/ Event Planning 4. Week 1 - Finish Up, Plan, Sell, and Donate Declutter Kitchen and any leftover areas Declutter Kitchen and any leftover areas Spend time each day gathering items Spend time each day gathering items Sort items into category groups Sort items into category groups Logistics planning Logistics planning Plan out the yard area (sketch) Plan out the yard area (sketch) Make an inventory of all items w/pricing Make an inventory of all items w/pricing Finish pricing items Finish pricing items Determine the percentage of the inventory that will be sold Determine the percentage of the inventory that will be sold

16 9/16/ /19/ Event Planning 4. Week 1 - Finish Up, Plan, Sell, and Donate (Page 2) Get lots of change to use at the sale Get lots of change to use at the sale Have a dry run of the event Have a dry run of the event Week 4 follow-up with neighbors Week 4 follow-up with neighbors

17 9/16/ /19/ Event Planning 5. Week 0 - The Day Of Set up the event Set up the event Setup all tables, items, concessions, etc. Setup all tables, items, concessions, etc. Post signs in planned places Post signs in planned places Sell, Sell, Sell Sell, Sell, Sell Review the day Review the day

18 9/16/ /19/ Event Planning 6. Post sale Take down any signs promptly Take down any signs promptly Donate all items that are not sold Donate all items that are not sold Review how the sale went and what could have gone better Review how the sale went and what could have gone better

19 9/16/ /19/ Event Planning Gantt Chart

20 9/16/ /19/ Event Planning Gantt Chart

21 9/16/ /19/ Event Planning Gantt Chart

22 9/16/ /19/ Event Planning Gantt Chart

23 9/16/ /19/ Event Planning Gantt Chart

24 9/16/ /19/ Event Planning Gantt Chart

25 9/16/ /19/ Event Planning Questions? For additional information on Project KickStarts easy-to-use project management software, please visit: Sales: (800) Download Free TrialDownload Free Trial 2. Buy Project KickStartBuy Project KickStart 3. Project KickStart Product PageProject KickStart Product Page 4. Project KickStart TourProject KickStart Tour 5. Project KickStart TemplatesProject KickStart Templates 6. Contact Project KickStart (800) Contact Project KickStart Next Steps (Links below are clickable only in slideshow mode, hit F5)


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