Presentation on theme: "Leadership and Staff Presentation on Emergency Preparedness"— Presentation transcript:
1 Leadership and Staff Presentation on Emergency Preparedness [Insert your organization title, logo & name here]
2 Overview Definitions and principles Hazard Awareness Phases of Emergency PlanningOur Organizational PlansTraining Resources
3 Purpose of Emergency Planning Minimize damageEnsure the safety of staff and clientsProtect vital records/assetsAllow for self-sufficiency for at least 72 hoursProvide for continuity of operations
4 A Case for Preparing for Emergency vs. Disaster Identify potential disastersPerceiving the threat in order to prepareBenefits of becoming preparedObstacles to becoming preparedMake a case for the importance of becoming personally prepared. Add personal preparedness or emergency anecdotes if you have some.An emergency is defined as an unforeseen combination of circumstances, resulting in a state that calls for immediate action or an urgent need for assistance or relief.Large-scale emergencies are usually considered disasters.An emergency can be a temporary disruption of services due to a short power outage, a longer-term situation causing an organization to relocate due to substantial building damage or even a larger scale, city-wide or regional emergency.Depending on the magnitude of the event, our services may be provided as usual, services may need to be altered temporarily, or in extreme situations, services may be re-located or even discontinued.
5 Natural Disasters In Our Area TornadoesWinter StormsPower OutageFloodsFiresInfectious DiseaseHere is a partial list of the natural disasters we face in Minnesota. To highlight, you can use a personal example or one you heard during the train-the-trainer workshop. It’s important to build a case that we are vulnerable to natural disasters. Touch briefly on a few disasters with recent examples if possible.MN examples:Rogers tornadoRosemont Mercury SpillIndependence Train DerailmentSt Paul chemical fire (downtown)3 pandemics in the 20th century (Spanish Flu 1918, Asian Flu 1957, Hong Kong Flu 1968)We are more likely to prepare if we perceive that there is an actual threat to ourselves and loved ones. For example: People who live in rural Minnesota often carry survival supplies in their cars when they are driving during they winter.In a local news story this past year, a young family experienced a house fire. The dad, a soldier who had recently returned from Irac, grabbed the two year old; the mom, the twin babies. Each went out a separate way. The dad, not knowing the mom and babies had gotten out, went back into the burning building; the 2 year old followed (until neighbors grabbed him). The story ended well – but had they had a “meeting place”, this could have been avoided.
6 Intentional Man-Made Disasters Examples of Man-made disasters: radiation exposures, transportation accidents, hazardous material spills, fires, civil disruption, and terrorism.We are also vulnerable to terrorist attacks. The Mall of America is considered a possible terrorist target. In fact, just recently a person was detained at the mall because he was making notes about the ventilation system. Ventilation systems are considered a potential avenue to intentionally spread infectious agents. Other examples in Minnesota: 9/11 connection, Timothy McVeigh practiced making bombs here, white supremacy group based in the Twin Cities.
7 Preparing Makes SenseDuring an emergency, help may not be available immediatelyCommunity preparedness starts with the individualThis slide emphasizes again the importance of personal preparation, but also states it’s ultimately the choice of each individual to prepare.Additionally, we won’t be able to help our community until we are prepared as individuals. Disasters remain local and the majority of our response will conducted at the local level. Federal or state governmental responses may be limited or hampered by multiple factors.Why is community preparedness so important?A knowledgeable and prepared community is less likely to panic and more likely to show constructive coping behaviors during an emergency.Preparing reduces anxiety
8 Phases of Disaster Preparedness MitigationPlanning/PreparednessResponseRecovery
9 MitigationActing before disaster strikes to prevent the occurrence of the disaster permanently or to reduce the effects of the disaster when it occurs.Entails:Hazard analysisResource identification
10 Planning/Preparedness Activities that serve to develop the response capabilitiesIncludes:Written planEducation/trainingPracticing the planEvaluating the plan and modifying it
11 ResponseActivities that help reduce casualties and damage, speeding recoveryIncludes:Activating your organizations Incident Command System (ICS)Activating response activitiesProviding support
12 Recovery Activities that provide a return to normalcy Includes both short and long-term efforts
13 National Incident Management System (NIMS) Comprehensive, nationwide approach to incident managementSets forth common operating principles and organization for all agencies and for all incidentsFlexible and applicable for all incidentsPromotes all-hazard preparednessNIMS guides the Incident Command System (ICS)
14 Incident Command System (ICS) Standardized management tool used across all organizations and all levelsMay be used for planned events, natural disasters, or acts of terrorismHelps to facilitate communication during an incidentHelps to maintain a manageable span of controlUpholds the need for planning a response to various incidentsThis ‘management tool’ can be used in both emergency and non-emergency situations.
16 ICS Job Functions Incident Commander Operations Team Planning Team Leads response, appoints team leaders, approves plans and key actions (Head pastor, administrator)Operations TeamHandles key actions including first-aid, search and rescue, fire suppression, securing site (office staff, direct care staff)Planning TeamGathers information, thinks ahead, makes and revises action plans, and keeps all team members informed and communicatingFaith CommunityIncident CommanderOperations Section ChiefPlanning Section Chief
17 ICS Job Functions Logistics Team: Finance Team: Finds, distributes, and stores all necessary resources (maintenance supervisor)Finance Team:Tracks all expenses, claims, activities and personnel time, and is the record keeper for the incident (office staff, accounts dept, payroll)Logistics Section ChiefFinance / Administration Section Chief
18 Public Information Officer ICS Job FunctionsPublic Information OfficerProvides reliable information to staff, visitors and families, the news media and concerned others as approved by the Incident Commander.Safety OfficerEnsures safety of staff and members, monitors and corrects hazardous conditions. Has the authority to halt any activity that poses a threat to life and health.Liaison OfficerThe point of contact between the incident commander and partner organizations (partners could include local public health liaison officer, police department, other congregations)Public Information OfficerSafety OfficerLiaison Officer
19 Disaster Preparedness Committee Membership of the Disaster Preparedness Committee may include but is not be limited to:Board of DirectorsManagers/leadershipMaintenance staffReceptionistOther staff membersYouth leadersMembers or clients with experience in engineering, plumbing, construction, informational technologies, education, finance and health professionals
20 Disaster Preparedness Committee Responsibilities of the Committee:Provide education on disaster preparedness to congregationPublish Disaster Preparedness Committee meeting minutesPublish articles in bulletin or newsletter on disaster preparednessEncourage members, staff/leadership to help the entire communityGet acquainted with the disaster preparedness processAssess types of disasters that may be experienced by your organizationReview difficult events previously experienced by the organization and their responseMake an emergency preparedness plan or modify an existing oneIdentify programs and outreach activities that could assist the surrounding committee during disastersCreate a Disaster Response Team (those individuals who will be prepared to help in an emergency)
21 Continuity of Operations Planning (COOP) Planning to continue operations during an emergency helps to identify how you plan on carrying out your job or helping in the event of an emergencyUse Individual Job Continuity Planning on pg. 79 to help!You should think about:Your specific job functionsHow they are done normallyHow they could be done outside of the normHow you would communicate with your organization in an emergency
22 Family ReadinessBasic individual and family disaster preparedness is the foundation of all the disaster planningAllows individuals to take some control and function in a disasterHelps to reduce stress and worry during a disaster event
23 CommunicationMust establish a plan for contacting staff and leaders to be able to respond to an emergencyMaintain a contact list for your essential personnel (phone numbers, s, and home addresses)See the Phone Call Tree tool on pg. 48 of the toolkit to get started
24 Communication May Be Interrupted Land lines may be downCell phone lines may be overwhelmedPower outage may obstruct the use of cordless telephone or cell phoneBack-up methods of communication are criticalA communications plan is particularly important as it is very possible that normal communications methods may be interrupted during an emergency . Consider the examples of communication interruptions during Katrina and the 35W bridge collapse (did any of you try to call a loved one after hearing about the bridge? You may have other examples. Having a redundancy of communication options and plans is an important concept.Remember to consider any family members with special communication needs…such as those who are hearing impaired or people with limited English proficiency…when making your plan. There are fewer non-English written resources. Even in English the language level may not be appropriate for all audiences. There are some alternate language materials available and more are being developed. The Red Cross has a wide range of language materials. The ECHO: Emergency Community Health Outreach. Television broadcasts across the state in several languages including a presentation on personal and family preparedness and a telephone line that will report emergency information in multiple languages. To learn more about ECHO visit Twin Cities Public Television or the public television network in your area.Visit:
25 Know the Facility Evacuation Procedure Lock the facility (unless fire evacuation)Turn off utilities if time permitsPost a note and/or initiate emergency communication planGo to designated meeting siteMark exitsPost maps in the facility with exit routes indicated
26 Facility “Sheltering-in-Place” Term used by emergency plannersOccurs following release of biological or infectious disease, or with a natural disasterInstruction to shelter-in-place will come from emergency or public health officialsUsually occurs over a few hours or a dayDesignate a safe place in the facility prior to an eventDue to the unpredictability of any emergency event, each staff person may want to store a small bag with food, water, a change of clothes, first-aid supplies, etc in their workspace
27 Facility Safety What to do in a power outage Utility and water shut offSmoke and carbon monoxide detectorHow to dial 911Learn first aid and CPRUse of fire extinguisher
28 Caring for Our Members Priorities: Offer support, faith, and healing Offer education and encouragement with planning before an emergencyDiscuss our emergency plans with our members[Enter in any other priorities or planning goals you have set]
29 In Case of Disease Outbreak: Prevent the Spread of Disease at Work Hand Hygiene:Wash hands frequentlyWash vigorously for secondsUse warm water and soapRinse and dry thoroughlyUse alcohol-based hand rubs if hands are not visibly soiledThe importance of washing hands frequently and thoroughly cannot be overstated. It is one of the most significant ways to minimize spread of illnesses. Also, include alcohol-based hand sanitizers in your home kit. These rubs work as well or better than hand washing except when hands are visibly soiled with dirt. These will be particularly important if water supplies are interrupted.
30 In Case of Disease Outbreak: Prevent the Spread Disease Respiratory Etiquette:Cough and sneeze into your sleeve or fabricIf you use tissues, dispose of after each useKeep hands away from eyes, nose and mouthCovering your Cough is another critical tool to minimize spread of illness.Emphasize the points made on this slide.
31 Prepare to Care for Ill Family & Congregation Members Have a thermometer and age-appropriate fever reducing medicationsEnsure you have liquids available to treat fever and dehydrationLearn fever reduction and dehydration prevention techniquesWatch for information from the health department in times of community illnessesHave family physician and after-hours phone numbers readily available
32 Special or Vulnerable Population Have a much greater risk of injury or death during a disaster situationFaith Communities can help by:Conducting a survey of vulnerable members in your congregation and identifying their needsIncluding the Vulnerable/Special Needs Population on the church’s telephone treePairing vulnerable members with other members for on-going communication and monitoringAssisting vulnerable members with developing a communication and emergency preparedness plan
33 Our Organization Planning [Explain where you currently are in the overall planning process][Explain your partnership with Local Public Health or Emergency Management – emphasize the team effort!]
34 Training FEMA website (www.FEMA.gov) Tool: Core Preparedness Training Recommendations for Emergencies on pg. 46 of the toolkitStaff/members should complete training applicable to their responsibilities
35 Training General Staff Introduction to National Incident Management System and the Incident Command SystemPandemic Flu Non-Pharmaceutical & Community InterventionsFamily and Personal PreparednessSupervisors or ManagersContinuity of OperationsFEMA IS 100FEMA IS 200Senior AdministratorsFEMA 700, 100, 200Specialty Trainings (for staff with specialized response roles)Infection control and Personal Protective EquipmentMaintaining crucial work functionsExercise TrainingRadio equipment training
36 Community Response[Enter your organization’s specific plans – if you have them. See the Preparing for Continuing Operations section on pg. 23 of the toolkit for ideas]
37 Discuss Staff Role in Response [Enter your staff’s role in planning and responding to the organization’s specific plans – if you have them. See ‘Continuity Operations: Prepare to Serve your Community’ section of the Toolkit for ideas]
38 Stay Informed Know where to go to get emergency information: Radio: WCCO 830 AMTV: All Major Local ChannelsLocal cable stationsCity & Emergency Preparedness WebsitesFor limited English speakers:Watch Minnesota public television channel 17Call ECHO phone line #(10 languages)TV Channels include WCCO (Channel 4), KARE (11), KSTP (5), Fox (15)Emergency and Community Health Outreach (ECHO) is a collaboration of TPT 17, ethnic organizations, public health and safety organizations to help families with limited English proficiency learn about community health and safety topics.
39 Information & Resources Free Guide: Are You Ready? An In-depth Guide to Citizen Preparedness, FEMA, Call for free guide:Emergency Preparedness Websites(Homeland Security)or (phone #: )(Minnesota Homeland Security & Emergency Management)Public Health Emergency Preparedness/Informational Websites(Minnesota Department of Health)(Emergency and Community Health Outreach)Website provides monthly TPT 17 program schedule of safety and health topics in six different languages. In an emergency would also have multi-language phone messages.(U.S. Health and Human Services)(Centers for Disease Control and Prevention)Your Local Government’s Websites (City/County)
40 Volunteer, Get Trained Take classes & workshops: Red CrossLocal Public Health DepartmentOrganizations can sign-up to help in a disasterMinnesota Responds Medical Reserve Corps Volunteer (MRC)Join a Community Emergency Response Team (CERT)If you are a health professional or counselor, consider volunteering for the Minnesota Responds Medical Reserve Corps (MRC). You can just sign up on the website and be placed on a roster or you can receive further training on topics such as Psychological First Aid, Infectious Disease Control, How an emergency is handled by different partners, and so on at no charge. Red Cross also offers training on First Aid, CPR and other emergency preparedness classes. Many of the local public health departments are offering trainings or presentations on Individual and Family Preparedness and other topics.
41 ActivityTake the Self-Assessment Questionnaire to determine your readiness!