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SSP implementation plan

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1 SSP implementation plan
Module N° 8 SSP implementation plan Revision N° 5 ICAO State Safety Programme (SSP) Implementation Course 25/02/10

2 SSP – A structured approach
Module 2 Basic safety management concepts Module 3 ICAO SARPs related to safety management Module 4 ICAO SSP framework Module 5 ALoS related to an SSP Module 6 Prescription / Performance Module 8 SSP implementation plan Module 1 Introduction to the SSP implementation course Module 7 SSP training programme

3 Objective At the end of this module, participants will be able to develop a draft SSP implementation plan, based on the results of a gap analysis using the different elements from the ICAO SSP framework

4 Contents SSP – Two considerations SSP gap analysis SSP implementation plan SSP phased approach The three phases of the SSP implementation plan SSP implementation – Summary Questions and answers Points to remember Exercise N° 3 – Development of a draft SSP implementation plan

5 SSP – Two considerations
The implementation of an SSP is commensurate with the size and complexity of the State’s aviation system It may require coordination among multiple authorities responsible for individual element functions in the State

6 State – Wearing two hats?
When the State is responsible for the provision of specific services (e.g. aerodromes, air navigation services, etc.) the organization providing the service should develop and implement an SMS

7 SSP gap analysis The gap analysis allows the State to assess the existence and maturity within the State of the elements of an SSP Guidance in Appendix 3 to Chapter 11 of the SMM Once the gap analysis is completed and documented, the components/elements identified as missing or deficient will form, together with those already existing or effective, the basis of the SSP implementation plan

8 SSP implementation plan
A “flight plan” that guides the development of the SSP The plan allows States to identify those tasks underlying the strategy leading to the implementation of the SSP coordinate the activities by the various State aviation organizations under the SSP in support of the implementation plan

9 Why a phased approach to SSP?
To manage the workload associated with the implementation of the SSP To prevent the “compliance by ticking boxes” Three implementation phases are proposed based on the results of the gap analysis the sequential application of the different components and elements of the SSP framework

10 The SSP framework in a phased approach
State safety policy and objectives 1.1 State safety legislative framework 1.2 State safety responsibilities and accountabilities 1.3 Accident and incident investigation 1.4 Enforcement policy State safety risk management 2.1 Safety requirements for service providers SMS 2.2 Agreement on service providers safety performance State safety assurance 3.1 Safety oversight 3.2 Safety data collection, analysis and exchange 3.3 Safety data driven targeting of oversight on areas of greater concern or need State safety promotion 4.1 Internal training, communication and dissemination of safety information 4.2 External training, communication and dissemination of safety information

11 SSP implementation plan – Phase I
Plan and draft State Safety Policy SSP implementation team Assign responsibilities … Coordination with other… Initial SSP

12 SSP implementation plan – Phase I
1. Establishment of the SSP implementation team Element 1.2 (Module 4) 2. Analysis and, if necessary, proposal of amendment to the national safety legislative framework and applicable supporting regulations Element 1.1 3. Analysis and, if necessary, proposal of amendment to the enforcement policy to include provisions for service providers operating under an SMS environment Element 1.4 (Module 4) Development, proposal of approval, and communication of a State safety policy Elements 1.2 and 4.1

13 SSP implementation plan – Phase I
5. Definition and documentation of requirements, responsibilities and accountabilities regarding the SSP Elements 1.2 and 3.2 (Module 4) Identification of the Accountable Person for the State SSP Element 1.2 7. Establishment, if necessary, an independent accident and incident investigation process Element 1.3 Communication of the launching of the SSP implementation project and introduction to SSP concepts to all relevant staff Element 4.1 (Modules and 7)

14 SSP implementation plan – Phase I
9. Development of a training programme for all relevant staff on key components of an SSP and SMS Element 4.1 (Module 4) 10. Development of the SMS regulatory framework and supporting advisory circulars Element 2.1 Establishment of a timeframe to periodically review specific operating regulations 12. Establishment of the means to communicate the safety related information internally and externally Element 3.2

15 SSP implementation plan – Phase I
State safety policy signed by Accountable Person State safety responsibilities and accountabilities established, documented and published Budget for SSP approved SMS guidance material published and distributed to service providers Deliverables (examples) Draft proposal of safety policy Lines of safety responsibility and accountability defined Budget for SSP defined Guidance material on implementation of SMS developed Milestones (examples)

16 SSP implementation plan – Phase II
Collect and evaluate Selection of safety indicators (initial ALoS) Confidential reporting systems … Acceptance on service providers ‘SMS … Inspections, audits, surveys … Initial SSP

17 SSP implementation plan – Phase II
1. Establishment of a State hazard reporting system Element 3.2 (Module 5) Establishment of a State hazard database Element 3.2 (Module 5) 3. Training to appropriate staff on hazard identification and safety risk management, safety reporting procedures and database management Element 4.1 (Modules 4 and 7) 4. Establishment of mechanisms for the exchange of safety information with service providers and/or other States, as appropriate Element 3.2 (Module 4)

18 SSP implementation plan – Phase II
5. Initial selection of safety indicators Element 3.2 (Module 5) 6. Initial selection of safety targets Element 3.2 (Module 5) Definition of the values for safety indicators 8. Definition of the values for safety targets

19 SSP implementation plan – Phase II
Establishment of the action plans to deliver the safety targets of the initial ALoS of the SSP Element 3.2 (Module 5) 10. Establishment and communication of the initial ALoS of the SSP Element 4.1 and 4.2 (Module 4) 11. Development of procedures to ensure integration of SMS requirements into the service providers activities Element 3.1 (Module 4) 12. Development of controls to ensure the establishment of procedures for hazard identification and safety risk management processes by service providers

20 SSP implementation plan – Phase II
13. Establishment of a timeframe for the phased approach of service providers´ SMS Element 2.2 (Module 4) 14. Establishment of the means of communication to support SMS implementation among service providers Element 4.2 (Module 4)

21 SSP implementation plan – Phase II
Initial ALoS established Agreement on service providers’ safety performance signed Values for safety indicators and safety targets for individual service providers agreed State mandatory and confidential hazard reporting system in place Guidance material of SMS distributed to small operators Deliverables (examples) State safety indicators and safety targets defined Values for safety indicators and safety targets defined Exchange safety information with service providers Training to State technical personnel in hazard identification and safety risk management completed Information to support SMS implementation among small operators developed Milestones (examples)

22 SSP implementation plan – Phase III
Collect and evaluate (Cont.) State safety data collection and analysis capabilities Agreement on safety performance indicators ALoS with safety measurement +safety performance measurement Mature SSP

23 SSP implementation plan – Phase III
1. Establishment of a State safety data collection system for high and low consequence outcomes Element 3.2 (Module 4) 2. Establishment of the means to collect information on hazards at an aggregate State level as well as at individual service provider level Element 3.2 (Module 4) 3. Implementation of mechanisms to exchange safety information on low consequence events with service providers and/or other States, as appropriate 4. Establishment of the procedures for the agreement on safety performance of individual service providers’ SMS Element 2.2

24 SSP implementation plan – Phase III
First round of agreements upon safety performance indicators and targets for various service providers’ SMS Element 2.2 (Module 4) Establishment of procedures to prioritize inspections, audits and surveys, based on analysis of hazards and safety risks Element 3.3 (Module 4) Establishment and communication of the mature ALoS of the SSP Elements and 4.2 (Module 4)

25 SSP implementation plan – Phase III
Hazards and safety risks data storage and processing at State level developed First cycle of oversight mechanisms on safety risk controls of service providers completed Mature ALoS established Deliverables (examples) Information on hazards and safety risks at an aggregate State level as well as individual service provider level collected Procedures of agreement on service providers’ safety performance completed Values of safety performance indicators and safety performance targets developed Milestones (examples)

26 SSP implementation plan
Additional requirements During all the implementation phases, the State must determine if additional safety arrangements are required to implement and maintain the organization’s SSP SSP

27 SSP implementation plan – Summary
Timeline Develop SSP documentation – Element 3.2 Establish means for safety communication – Elements 4.1 and 4.2 Develop and deliver training – Elements 4.1 and 4.2 Initial SSP Plan and Draft Elements: 1.1, 1.2, 1.3, 1.4, 2.1, 3.2 and 4.1 Collect and evaluate 2.1, 3.1, 3.2; 4.1 and 4.2 Mature SSP 2.2, 3.2, 3.3 and 4.1 PHASE I PHASE II PHASE III

28 ICAO SSP Implementation plan
Questions and answers

29 Q: Explain the need for the SSP gap analysis? A: ?
Questions and answers Q: Explain the need for the SSP gap analysis? A: ? Slide number:

30 Q: Why a phased approach is suggested when implementing an SSP? A: ?
Questions and answers Q: Why a phased approach is suggested when implementing an SSP? A: ? Slide number:

31 Points to remember Why a phased approach to SSP The three implementation phases of the SSP Deliverables and milestones of the SSP implementation plan

32 Exercise N° 3 – Development of a draft SSP implementation plan
ICAO SSP Implementation plan Exercise N° 3 – Development of a draft SSP implementation plan

33 Working group activities
Participants will be divided into different groups A facilitator will be appointed, who will coordinate the discussions and activities of each group A summary of discussions will be written on electronic forms A draft report, using the appropriate electronic form, will be prepared for its presentation in the plenary sessions and a member of the group (assisted by the other members of the group) will brief on the results

34 Working group activities
Objective of the exercise To develop a draft SSP implementation plan for the State SSP on the basis of the SSP ICAO framework and an SSP gap analysis Time allocated 03:00 hours

35 Working group activities
Your task On the basis of the SSP ICAO framework (Refer to PPT presentations in Modules 4 and 8): Develop an SSP gap analysis (Complete Table 08-01) Develop the guidance on the SSP implementation plan (Complete Table 08-02) with the following results at least four (4) deliverables for each SSP component at least four (4) milestones for each SSP component

36 Working group activities
Task required Develop the Gantt chart for the SSP implementation plan (Complete Table 08/03) in a three phased approach taking into consideration the results of the gap analysis and the SSP ICAO framework

37 Table 08-01 – State safety programme (SSP) gap analysis
ICAO reference Aspects to be analyzed or question to be answered Answer Status of implementation Component 1 – STATE SAFETY POLICIES AND OBJECTIVES Element 1.1 – State safety legislative framework SMM (Doc 9859) Chapter 11 Has [State] promulgated a national safety legislative framework and specific regulations that define the management of safety in the State?  Yes  No Has [State] defined the specific activities related to the management of safety in the State that each [State] aviation organization must participate? Has [State] established requirements, responsibilities and accountabilities regarding the management of safety in [State] by its aviation organizations? Etc…

38 Table 08-02 – Guidance on the SSP implementation plan
1. State safety policy and objectives Element Milestone Deliverable 1 2 3 2. State safety risk management 4 Etc.

39 Table 08-03 – Gantt chart for the SSP implementation plan
SSP component/element Date: PHASE I Etc.

40 Exercise “useful tips”
Elect a facilitator Start with a general discussion on the objective of the task and the material available for this exercise (no more than 10 minutes) Select one of the participants of the group for preparing the final report on the laptop Be prepared to deliver the results of the exercises (in a pen drive) to the course instructor at least five minutes before the time allocated

41 SSP implementation plan
Module N° 8 SSP implementation plan


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