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Advising Tools 1010 Presented by the Office of the Registrar.

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Presentation on theme: "Advising Tools 1010 Presented by the Office of the Registrar."— Presentation transcript:

1 Advising Tools 1010 Presented by the Office of the Registrar

2 Outline STARS Robert Berman, Project Director Transfer Credit Colleen McIlwain, Manager Degree Audit and Graduation Lisa Dobbs, Manager

3 Website: Roles: Student, Faculty and Advisor Usage Statistics: Total Yearly and Average Daily Logons Advising Module: Individual Student Data Online Help: Click the Labels Advisor Comments: Levels of Privacy GPA Calculator: Satisfactory Academic Progress Reporting: Aggregate Data and Statistics Cohorts: Tracking and Retention STARS Student Tracking, Advising, and Retention System

4 Website:

5 Can be opened directly from the home page or linked to from the Student or Faculty tabs in Pipeline. Everyone at WSU with a valid Access ID/Password combination can logon to Stars. What they can see depends on their role. Website :

6 There are primarily three user roles: Student – has registered for a class at WSU Faculty – has taught a class at WSU Advisors –authorized by a Stars Department, Division or Project Manager A user can have more than one role Once logged on, the user is presented with the Stars Module Menu (SMM) which displays buttons corresponding to each of the Stars modules to which her role(s) entitles her. Roles: Student, Faculty and Advisor

7 Roles : Student, Faculty, and Advisor

8 Year Avg over Months Usage Statistics: Total Yearly and Avg Daily

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10 Advising Module: Individual Student Data Advising Module Provides Individual Student Data for any WSU student Initiated by clicking the first button on the SMM

11 Advising Module Menu Options Select, Contact, Academic, Classes, Trans/PVED, GPAs, Deg Audit, Reg/EAA, Tests Each has a set of submenu options. If you prefer scrolling to clicking, we offer an interface which combines submenus Selection is most efficient using either Access ID (xy1234), or 9-digit Banner ID ( ) Note the check box entitled Go Directly to Student Comments Advising Module: Individual Student Data

12 Online Help: Click the labels

13 Online Help: Click the label Click the label of the checkbox to open the help screen Any advisor can be given edit permission to a particular help item (or all of them) if they want to contribute.

14 Online Help: Click the labels For advisors with Help Edit capabilities, clicking the Edit button opens the following form with a variety of options for adding help.

15 Advisor Comments: Levels of Privacy Student, Sarah

16 Advisor Comments: Levels of Privacy Scrolling down the page shows all comments you created and those of other advisors that you have been permitted to see. Student, Sarah

17 Advisor Comments: Levels of Privacy Selecting the New Comment button, you see the following privacy options for your student comments: All Advisors (Default) Only Me Department Advisors Division Advisors All Advisors and Student Only Me and Student Department Advisors and Student Division Advisors and Student Once inserted, advisors will be able to edit or delete their own comments and only view ones with appropriate permissions

18 Advisor Comments: Levels of Privacy Student, Sarah

19 GPA Calculator: Satisfactory Academic Progress Students receiving Federal Financial Aid are now required to maintain Satisfactory Academic Progress as a prerequisite for renewal. There are 3 requirements for Undergraduates: 1.Pace > 2/3 2.GPA > Attempted + Transfer Credits <180 By definition, Pace = (Passed Credits + Transfer Credits)/(Attempted Credits + Transfer Credits)

20 GPA Calculator: Satisfactory Academic Progress The GPA calculator: 1.Collects the Academic History of a Student and displays it 2.Displays classes for which the student is registered along with selectable hypothetical grades 3.Displays lines for future semesters which allows the user to select hypothetical GPA credits, GPA, and Transfer Credits Then by clicking the Compute button, simulated Pace, GPA, and Attempted + Transfer credits Violations are flagged and highlighted in graphical displays.

21 GPA Calculator: Satisfactory Academic Progress Student, Sarah

22 GPA Calculator: Satisfactory Academic Progress

23 Reporting: Aggregate data and Statistics Reporting Module: The purpose is to facilitate student tracking and extracting data and statistics relating of groups of students of interest.

24 Reporting: Aggregate data and Statistics

25 Some groups are naturally defined in terms standard Banner academic data elements such as new math majors or students taking a specific course in a particular term. Others are special groupings such as learning communities or FTIACs (undergraduate students that are first time in any college) that are referred to as cohorts Reporting Group 7 deals with Cohorts and focuses on tracking and retention of them Reporting: Aggregate data and Statistics

26 Cohorts are labeled by Cohort Code – description of the type of student, program or group Term Code Effective – typically the term the students were new to the cohort Examples MACRAO, FTIAC (First Time UGs), CBS (Chicano Boricua Studies) (Fall 2008), (Winter 2012) Cohorts: Tracking and Retention

27 From the Reports Menu, select Menu: 7. Cohort Tracking Tool and Census Submenu: a. Cohort Tracking Tool (CTT)

28 Cohorts: Tracking and Retention Directory of Cohorts - lists all existing cohorts and information about them including owner, terms eff., etc. Description – general description of the CTT Brief Tutorial – provides straightforward examples of how to obtain tracking and retention data and statistics focusing on return and graduation rates Cohort Definitions – structure of cohorts, how to request the creation of a new cohort, and how to add data for a new term code for an existing cohort Field Definitions – detailed description of sub-reports and field definitions

29 Cohorts: Tracking and Retention Example: MACRAO Cohort, Winter 2005

30 Cohorts: Tracking and Retention Of the 173 students listed in the MACRAO Pilot Cohort from Fall 2005 that registered for classes, 128 (74%) re-enrolled in Fall 2007 and 27 (15.6%) graduated prior to that term.

31 Robert Berman Professor – Department of Mathematics C&IT, Registrars Office STARS Student Tracking, Advising, and Retention System

32 Transfer Credit Website Transfer Credit in STARS MACRAO Policy & Cohort code Transfer Grade Acceptance Change (D- to C) New Projects

33 transfercredit.wayne.edu Search by transfer school course (ex: ACC) If there is a blank it doesnt transfer. If a course is listed, thats the WSU equivalent. Equivalency Tables

34 transfercredit.wayne.edu Search by WSU course info Search by general education requirement Equivalency Tables

35 Transfer Plans Once you click on the Transfer Plans button you go to a list of all Michigan Community colleges Select a school and a list of majors will pop up, along with a link to the Equivalency Guide

36 TCE in STARS Within the advising module, click on Trans/PVED, and drop down to Transfer Credit

37 TCE in STARS The full evaluation is displayed Transfer course on the left, WSU equivalent on the right Use the arrows to sort by any column

38 General Education Transfer Policy Formerly known as MACRAO What is the official MACRAO agreement? More info at macrao.org WSU is not a signatory Over 200 exceptions to our Gen Ed policies Each school/college/program has differences Possible new state government policy – Block Transfer

39 General Education Transfer Policy To qualify, students must meet 3 criteria: 1.Transfer to Wayne State from a Michigan community college 2.Have COMPLETED one of the following BEFORE their first class at WSU Associate of Arts (A.A.) Associate of Science (A.S.) Associate of Baccalaureate Studies (A.B.S) Associate of Liberal Arts (A.L.A.) MACRAO-stamped transcript 3.Have been admitted to the university on or after Fall 2005

40 General Education Transfer Policy Students can get several or all of their general education requirements waived Each school or college determines which will be waived, details are on the website Math is still needed for most programs Appeals – Very, very rare instances. Please follow up with your chair or director. Generally speaking, the students either meet the criteria or they do not.

41 MACRAO Code MACRAO Policy Code Stored in 2 places in STARS 1. Cohort Go to Academic, Click Cohorts, Click View Box will pop up to display MACRAO code

42 MACRAO Code MACRAO Policy Code 2. Tests -Banner Click on Tests Mouse down to Banner See the (AA) Exempt from Gen Ed code

43 Transfer Grade Acceptance Changing from D- to C for the Winter 2013 semester Impacts all students admitted Winter 2013 and forward Impacts add credit/guest credit added after the 2 nd week of classes during Fall 2012 semester AP, CLEP, IB score requirements remain unchanged Approved by Board of Governors in February 2012

44 New Projects in TCE Captiva Software to capture transcript information to shorten evaluation time ACE-T – Annual Course Evaluation Table One spreadsheet with all new courses for evaluation for each department

45 Contact us All the evaluators check it everyday Manager, Colleen McIlwain

46 Click on Deg Audit. You can choose Previous Evaluation, Generate New Evaluation, and What if Analysis. STARS for Degree Audit

47 Requirements for major, general education, core courses, etc are available Red Links are clickable for more info. STARS for Degree Audit

48 Goals Challenges Opportunities for Improvement Degree Audit and Graduation

49 Graduation Checkout Move from paper to electronic system Verification of degree requirements and degree certification done with the click of a button There is an inaccuracy in some of the requirements and student data (department changes, overrides, etc.) Requirements can be unclear within STARS system Departments and Advisors notify our office of mistakes, changes, substitutions, etc. by to We are also working closely with departments to make improvements to degree requirements within STARS. Degree Audit and Graduation

50 Streamline Substitutions & Waivers Automated substitutions s for changes can be cumbersome Development of a Web Form STARS for Degree Audit

51 Course Planning Module Provide data to departments that outlines how many students will be needing their courses each term Data availability (less than 2,000 active Plans of Work) Matching course demand with course offerings improves retention and graduation rates STARS for Degree Audit

52 Plan of Work (POW) Improvement of the current system that will help students to stay on track, graduate on time Not built for ease of use, some call it a bit cumbersome Plan of Work does not interact with Degree Audit system or Transfer Credit Seeking more robust solutions for constant improvement. STARS for Degree Audit

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54 Prerequisite Checking Improvement of the current enforcement methods Transfer students encounter issues requiring unnecessary overrides Courses can have complex prereqs that were difficult to enforce, i.e. GPA req, Test Score, etc. Improving customer service without changing the look and feel STARS for Degree Audit

55 Benefits Less advising time spent entering overrides and other paperwork Course planning module matching course offerings to student demands Clear and consistent degree plans More timely degree certification, faster receipt of diploma by student STARS for Degree Audit

56 Lisa Dobbs Manager, Degree Audit & Graduation - Curricular Services STARS for Degree Audit


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