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Dr. Kim Gaither Culver-Stockton College Canton, Missouri.

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Presentation on theme: "Dr. Kim Gaither Culver-Stockton College Canton, Missouri."— Presentation transcript:

1 Dr. Kim Gaither Culver-Stockton College Canton, Missouri

2 I worked at a consulting firm so I traveled weekly for about 10 years including trips to Mexico, Central America, Jamaica, Panama and China I worked at a consulting firm so I traveled weekly for about 10 years including trips to Mexico, Central America, Jamaica, Panama and China I have planned three study abroad trips: China, Europe and Costa Rica I have planned three study abroad trips: China, Europe and Costa Rica Ive had the opportunity to learn by making several mistakes Ive had the opportunity to learn by making several mistakes

3 Study Abroad is not a tourist event – it takes a lot of preparation and planning – you do not make enough money to take this on, but it can be rewarding Study Abroad is not a tourist event – it takes a lot of preparation and planning – you do not make enough money to take this on, but it can be rewarding Aim for true experiential learning: intention, preparedness and planning, authenticity, reflection, orientation and training, monitoring and continuous improvement, assessment and evaluation, and acknowledgement Aim for true experiential learning: intention, preparedness and planning, authenticity, reflection, orientation and training, monitoring and continuous improvement, assessment and evaluation, and acknowledgement Design to take full advantage of the experience: appreciating a new culture, good group dynamics, intellectual growth, and individual responsibility Design to take full advantage of the experience: appreciating a new culture, good group dynamics, intellectual growth, and individual responsibility

4 Where would students be interested in going? Where would students be interested in going? Do you have special knowledge or a connection to a specific part of the world? Do you have special knowledge or a connection to a specific part of the world? Is it safe? Is it safe? Is it reasonable to travel to your location in the time you have available? Is it reasonable to travel to your location in the time you have available?

5 Set the date and get approvals as needed Set the date and get approvals as needed Decide expeditor or self-booked or mixed Decide expeditor or self-booked or mixed Set a preliminary budget Set a preliminary budget

6 Shamelessly use every outlet on campus Shamelessly use every outlet on campus – Campus TV, Radio, Newspaper – Table toppers in dining halls – Posters-get Graphics Arts assistance – Bulletin boards – Window paintings – see posters above – Club or organizational meetings Hold informational meetings Hold informational meetings

7 Make final decisions on all aspects Make final decisions on all aspects – Dates – Day-by-day itinerary – Costs Fill evenings Fill evenings – Entertainment – Reflections Allow structured down time Allow structured down time

8 Expeditor Expeditor – Meals included / not included – Transportation to airport of departure – Tips – may vary by destination Self-Structured (all of the above plus…) Self-Structured (all of the above plus…) – All transportation (to/from airport, air flights, daily during travel study) – Guides / interpreters – Insurance – Hotels – Entrance fees – Travel costs of faculty member Recommendation for student cash needs Recommendation for student cash needs – Break it down

9 Set a non-refundable down payment ($100- $300) about 6 – 9 months ahead of the travel Set a non-refundable down payment ($100- $300) about 6 – 9 months ahead of the travel Collect a 2 nd payment in the semester before Collect a 2 nd payment in the semester before – Fee on tuition – Another $300 - $500 Final payments collected by start of semester Final payments collected by start of semester Set a refund schedule Set a refund schedule Work with financial aid Work with financial aid

10 Biographical Information Biographical Information Health Statement including insurance Health Statement including insurance – Includes a release for faculty member to seek treatment Travel Release Travel Release Insurance forms Insurance forms Endorsement by Dean of Students Endorsement by Dean of Students Faculty Recommendations Faculty Recommendations Travel Contract Travel Contract Copy of Passport / Visa Copy of Passport / Visa Cell phone numbers Cell phone numbers Roommate preferences (2-3-4) Roommate preferences (2-3-4)

11 One-hour prep class versus mandatory meetings One-hour prep class versus mandatory meetings Cultural review Cultural review Language review Language review Itinerary stops Itinerary stops – group work Have students determine their learning objectives Have students determine their learning objectives

12 Explain and review where you will go, what you will see, and what to expect Explain and review where you will go, what you will see, and what to expect – Special attention to airport processes Teach them how to pack – review packing limits and airport requirements Teach them how to pack – review packing limits and airport requirements Remind them to weigh their packed suitcases Remind them to weigh their packed suitcases Encourage sharing of items with roommates Encourage sharing of items with roommates Advise students to take walks for physical preparation – pack comfortable shoes Advise students to take walks for physical preparation – pack comfortable shoes

13 Review the documents needed and how to keep them safe Review the documents needed and how to keep them safe Have students notify their credit/debit card companies Have students notify their credit/debit card companies Cover money exchanging Cover money exchanging Cover electrical currency devices (120/220 v) Cover electrical currency devices (120/220 v) Discuss clothing requirements – emphasize reusing clothing Discuss clothing requirements – emphasize reusing clothing Remind them to not bring jewelry or keepsakes Remind them to not bring jewelry or keepsakes Discuss safety – many, many times Discuss safety – many, many times

14 frequently with your host guides frequently with your host guides – Check on best places for money exchange Double check with your airport transportation Double check with your airport transportation – Give them maps, campuses can be tricky Copy all important information and leave with campus liaison Copy all important information and leave with campus liaison Secure at least one international cell phone Secure at least one international cell phone

15 Copies of all passports and birth certificates Copies of all passports and birth certificates Copies of spreadsheets with critical information Copies of spreadsheets with critical information Copies of heath information and biographical information Copies of heath information and biographical information Credit card numbers and telephone numbers to call in case of loss Credit card numbers and telephone numbers to call in case of loss Copies of airline tickets and drivers licenses Copies of airline tickets and drivers licenses

16 Motion sickness medicine Motion sickness medicine Tylenol, Advil, etc. Tylenol, Advil, etc. Decongestants Decongestants Copies of any prescriptions Copies of any prescriptions Band-aids Band-aids Sunscreen Sunscreen Nail kit Nail kit Anti-diarrhea medicine Anti-diarrhea medicine

17 Final mandatory meeting to review required times Final mandatory meeting to review required times Discuss appropriate travel wear Discuss appropriate travel wear Distribute colored ribbons for bags Distribute colored ribbons for bags Verify students have weighed each bag Verify students have weighed each bag Make students show you passports/visas Make students show you passports/visas

18 Locate and write down all information for the closes U.S. Embassy for each part of the travel Locate and write down all information for the closes U.S. Embassy for each part of the travel Locate hospitals or clinics in area you are traveling Locate hospitals or clinics in area you are traveling – Local guides can help Remind students at least once time per day: Remind students at least once time per day: – No, its not like home, but thats okay – No, you dont like everybody on the trip, but thats okay – Be early for everything

19 To get multiple quotes in one stop, go to Square Mouth To get multiple quotes in one stop, go to Square Mouth STA insurance.htm STA insurance.htm Travel Insured International Travel Insured International Seven Corners cancellation insurance/ Seven Corners cancellation insurance/ Travel Guard Travel Guard Insure My Trip Insure My Trip

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