Presentation on theme: "Prioritizing Maintenance Work"— Presentation transcript:
1 Prioritizing Maintenance Work RIME & ReasonByC. Paul Oberg, PresidentEPAC Software Technologies, Inc.
2 Why is a Priority System Necessary ? Provides a means for evaluation of activities and backlogEffective means of communicating importanceProvides an effective decision making tool
3 Why is a Priority System Necessary ? Organize needs in a hierarchical fashion based on an agreed upon set of criteriaEliminates “squeaky wheel”Helps optimize the use of resources
4 PRIORITY SYSTEM Maintenance Customers Maintenance Management To be an effective and lasting decisionmaking tool, the Priority System must havethe respect of:Maintenance CustomersMaintenance ManagementMaintenance Trades
5 PRIORITY SYSTEM The priority system should be based on quantifiable, comprehensive and understandablecriteria such as:Facility/Equipment capacity utilizationProfitability of facility/equipmentQuality of “downstream” facility/equipment affectedIncremental maintenance costs if work is deferred
6 PRIORITY SYSTEM The priority system should be based on quantifiable, comprehensive and understandablecriteria such as:Quality costs if work is deferredAdditional maintenance labor if work is deferredPotential safety hazard if work is deferred
7 PRIORITY SYSTEM Type of Work Upon closer examination, we can separate criteria into two generic classifications:Asset TypeType of Work
8 Maintenance Expenditures (RIME) PRIORITY SYSTEMRanking Index forMaintenance Expenditures (RIME)Developed by Albert Ramond & Associates, IncMost widely used maintenance priority systemTwo factor priority system comprised of:Asset TypeType of Work Priority
9 Maintenance Expenditures (RIME) PRIORITY SYSTEMRanking Index forMaintenance Expenditures (RIME)Asset Type xType of Work PriorityArithmetic:The product of these two factors give an index ofthe relative importance of the maintenance work toboth facility/production and maintenance management.The process of establishing the relative importance ofpriority of a maintenance job is known as RIME.
10 Who is best able to qualify - Maintenance Management PRIORITY SYSTEMWho is best able to qualifythese criteria ?Asset Type ?- Maintenance UsersType of Work ?- Maintenance Management
12 Facility/Production Management must identify and classify: PRIORITY SYSTEMRESPONSIBILITIESFacility/Production Management must identify and classify:EquipmentBuildingsFacilitiesSystemsMaintenance Management has the responsibility of defining and classifying:Type of Work
13 PRIORITY SYSTEMWith all but one of his people on maintenance jobs, the maintenance manager has two jobs left to do. Which shall he/she assign the remaining person to and be confident that an appropriate decision has been made?JOB A Rebuild a spare fan motorJOB B Conduct Preventive Maintenance on a pick-up truck which is infrequently used
14 PRIORITY SYSTEM RIME Calculation 7 7 49 6 9 54 X X Asset Type Value x Type of Work Value = RIME7JOB AX7496954JOB BX
15 Trend Analysis provides insight into… MAINTENANCEANALYSISTrend Analysis provides insight into…uAre we putting the emphasis on the right jobsbased on departmental backlog and completed job history ?uShould our staffing be redistributed from Area 1to Area 2 based on comparative backlog, size andimportance ?uAre our preventive and corrective maintenance programs effective based on the trend of backlog importance ?
16 Trend Analysis provides insight into….. MAINTENANCEANALYSISTrend Analysis provides insight into…..uAre we doing more or less important work than previous ?uShould overtime/ outside resources be adjusted based upon size and importance of backlog ?uShould department “A” focus more on preventive and/ or corrective maintenance based on importance of the jobs requested and completed ?
17 MAINTENANCE ANALYSIS Using RIME to Evaluate Maintenance Trends Backlog trendsWork Completed TrendsLevel of Service
20 RIME X HOURS = RIME HOURS MAINTENANCEANALYSISAverage RIME:Weighted Average base upon trade hours:RIME X HOURS = RIME HOURSX =JOB: AJOB: BJOB: CJOB: DX =X =X =TOTALS:Average RIME = Total RIME Hours = 6336 = 67.4Total Hours
21 Current Level Trade Analysis MAINTENANCEANALYSISCurrent Level Trade AnalysisLevel 1 Low Average RIME to 40Level Moderate Average RIME to 80Level High Average RIME to 100
22 Current Level Trends Analysis MAINTENANCEANALYSISCurrent Level Trends Analysis
23 JOBS COMPLETED AVERAGE RIME MAINTENANCEANALYSISJOBS COMPLETED AVERAGE RIMELevel Slope Interpretation and Possible ActionHIGH UP Dangerously high level of emergency andbreakdown occuring. Increased maintenancemanpower levels with emphasis on PM/CMduring non-operating periods should beconsidered until the level has been reduced tomoderate.The level of emergency and breakdown work istoo high. Continued emphasis on PM/CM andincreased manpower levels should beconsidered.HIGH FLATORDOWN
24 JOBS COMPLETED AVERAGE RIME MAINTENANCEANALYSISJOBS COMPLETED AVERAGE RIMELevel Slope Interpretation and Possible ActionModerate UP The Overall level indicated a satisfactory mixof work, while the upward slope indicates anincrease in emergency or preventive main-tenance jobs. This cannot be determinedwithout specific data. Overtime should beused to control the level of backlog hours.Moderate FLATCurrent mix of work is good. With the slopebeing flat, the only concern is the size of the backlog.
25 JOBS COMPLETED AVERAGE RIME MAINTENANCEANALYSISJOBS COMPLETED AVERAGE RIMELevel Slope Interpretation and Possible ActionModerate DOWN The Current level indicates a good mix of work. However, the downward slopeindicated less meaningful work is beingrequested and worked. This situation willlead to a potential manpower reductionposition.
26 JOBS COMPLETED AVERAGE RIME MAINTENANCEANALYSISJOBS COMPLETED AVERAGE RIMELevel Slope Interpretation and Possible ActionLOW UP,FLATThe Current level indicates an improper mix oflow priority jobs being worked. This condition will exist for one or both of two reasons:1. Improper scheduling of priority work. Check the backlog trend for level and slope.2. An excessive manpower level is capable of using all work request regardless of prioritylevel. Review manpower level for possible reduction.ss
27 LONG RANGE TREND ANALYSIS MAINTENANCEANALYSISLONG RANGE TREND ANALYSISThe jobs completed average RIME line should be higher than the backlog average RIME line.The slope of the backlog line should be either flat or negative relative to the slope of the job completed line.Meaning…………..
28 LONG RANGE TREND ANALYSIS MAINTENANCEANALYSISLONG RANGE TREND ANALYSISs …..The higher priority work is being scheduled and completed first.The jobs being added to the backlog are of equal or lower average RIME than jobs being completed.Continuation of these conditions will lead to an operating position where maintenance requirements will be excessive.
29 "Spend the extra dollars to maintain your equipment. Remember, you don't have to brushall your teeth either.....only the ones youwant to keep!"