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Accessibility issues - The use of Styles in Word Although it has been possible to apply Styles to Word documents since Word 2000 many people still choose.

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Presentation on theme: "Accessibility issues - The use of Styles in Word Although it has been possible to apply Styles to Word documents since Word 2000 many people still choose."— Presentation transcript:

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2 Accessibility issues - The use of Styles in Word Although it has been possible to apply Styles to Word documents since Word 2000 many people still choose to use body text re-formatted as Bold with an increased point size to signify headings. Such a document may look well organised and structured but to a machine it is merely one long string of characters and words, with full stops to denote the end of sentences. If Styles have been used: Screen readers will be able to discern a documents structure and allow navigation to distinct sections separated by headings It will be possible to create an automatic and dynamic Table of Contents, which will be transferable to any associated PDF document.

3 Accessibility issues - The use of Styles in Word. Summary has been assigned the style of Heading 2 (see ribbon highlighting)

4 Accessibility issues - The use of styles in Word Note: Without styles there are no in-built landmarks for navigating back to areas of particular interest. It can be likened to listening to a single audio track taking up the whole side of old C-90 cassette without any indexing system. Navigating through a Word document in a linear fashion with a screen reader Altho this demo file sounds fast, a skilled JAWS user would probably increase this even further to skim read a document

5 Accessibility issues - The use of styles in Word. The use of the Insert-F6 command with JAWS Demonstration of the Insert F6 command in JAWS. You can browse headings by Tab order (as per the demo), Heading Level or alphabetically

6 Accessibility issues - The use of styles in Word. Another benefit of using Styles is the potential for creating an automatic dynamic Table of Contents using Styles information in Word.

7 Accessibility issues – The use of styles in Word Links : IT Services video - Working with Long Documents: Using Heading Styles IT Services Fact Sheet: Introduction to Heading Styles eLearning Team accessibility guide: WebAims Introduction to Web Accessibility: Word (all versions to 2010): Creating accessible PowerPoint files: JISC TechDis – Accessibility Essentials: Microsoft Office


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