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2014 DRINKING AND CLEAN WATER STATE REVOLVING FUND PRE- APPLICATION WEB CONFERENCE.

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Presentation on theme: "2014 DRINKING AND CLEAN WATER STATE REVOLVING FUND PRE- APPLICATION WEB CONFERENCE."— Presentation transcript:

1 2014 DRINKING AND CLEAN WATER STATE REVOLVING FUND PRE- APPLICATION WEB CONFERENCE

2 Introduction Welcome Project Oversight – Luis Farias, DWSRF Project Coordinator: (512) – Mark Evans, CWSRF Project Coordinator: (512) – Scot Foltz, Director: (512)

3 Introduction Webinar Information – All participants microphones and telephones are muted. – You can ask questions via the questions menu option on the GoToWebinar Menu. – If we are not able to answer your question during the presentation we will follow-up with a Q & A document to all participants. Additional questions may be sent to the address below and will be answered following the webinar. 3

4 Introduction Agenda – General Information State Revolving Fund Program Information Application Process/Closing – Drinking Water SRF Program Information – TCEQ FMT Requirements/Assistance – Clean Water SRF Program Information – Application Requirements & Components – Additional Resources 4

5 STATE REVOLVING FUND GENERAL INFORMATION

6 General Information State Revolving Fund Program Information – Invitation Process - First-come/First-served Applications received between noon August 15 and noon August 30, 2013 will be considered in rank order. – Invited Projects List – Readiness to Proceed (RTP) updated RTP form can be sent to 6

7 General Information Application Process – Applications will be accepted beginning August 15, 2013 at 12:00 PM – Processing of applications will begin August 30, 2013 at 12:00 PM – Application must be administratively complete to begin the technical review – Technical Review: approx. 60 days, then scheduled for a Board meeting Closing Process – Document review days from Board commitment – All funds escrowed; interest begins to accrue 7

8 2014 DRINKING WATER STATE REVOLVING FUND

9 DWSRF Program Funding Options – Planning, Acquisition and Design Funding (PAD) – Construction Funding – Pre-design Funding Loan Terms – 10 Years maximum for PAD – 30 Years maximum for Disadvantaged Communities – 20 Years maximum for all others 9

10 DWSRF Program Loan Origination Fee – 2.25% – Origination assessed only on loan amount Interest Rates – Thomson-Reuters Municipal Market Data (MMD) scale – 1.25% below market Example for July 19, 2013 Maturities Average Market Rate Average TWDB Rate Drinking Water SRF (AA rated) %2.16% Drinking Water SRF (Non-rated) %3.22% Actual rates will vary depending on length, time of closing and structure. Rates are for illustrative purposes only. Contact TWDB staff at (512) for lending rate scale or other inquiries. 10

11 DWSRF Program Additional Subsidy – Disadvantaged Communities - up to 30%, 50%, or 70% Loan Principal Forgiveness – Green Projects or Green Project Components - up to 15% Loan Principal Forgiveness – Very Small Systems (up to 1,000 persons) - up to 100% Loan Principal Forgiveness (maximum of $200,000) 11

12 DWSRF Program Outlay Reporting Process – Release of funds for costs incurred – Required outlays PAD (Quarterly) Construction (monthly) – Invoices 12

13 DWSRF Program Special Funding Conditions – Davis-Bacon Act – Compliance with Crosscutting Authorities Environmental - National Environmental Policy Act (NEPA) Social policy - Disadvantaged Business Enterprises (DBE) Economic - Contract with debarred or suspended firms – Financial, Managerial and Technical (FMT) Assessment – State Water Plan Consistency (New Water Source) 13

14 DWSRF PROGRAM QUESTION & ANSWER 14

15 TEXAS COMMISSION ON ENVIRONMENTAL QUALITY FMT REQUIREMENTS & ASSISTANCE

16 TCEQ FMT Additional Requirements for Application – Financial, Managerial and Technical (FMT) Assessment Report by TCEQ – FMT report is required to close the loan – Need some help? TCEQ currently contracts with Texas Rural Water Association to provide water and waste water utilities FMT assistance – Assistance is free and on site – Wide variety of assistance available 16

17 TCEQ FMT F is for Financial – Rate setting – Funding sources – Budgets T is for Technical – Water loss – Disinfection – Sampling M for Management – Hiring – Planning – Paperwork 17

18 TCEQ FMT How Does It Work? To make a referral: – Fill out the request form, its on line, and/or – Call, write, or TCEQs Stacy Foster Phone(512) AddressP.O. Box 13087, MC-153 Austin, Texas

19 TCEQ FMT QUESTION & ANSWER 19

20 2014 CLEAN WATER STATE REVOLVING FUND

21 CWSRF Program Program Changes to CWSRF in 2014 – Increase in amount of interest rate subsidy 155 basis points for equivalency projects (Federal funds) 120 basis points for non-equivalency projects (State funds) 21

22 CWSRF Program Funding Options – Planning, Acquisition and Design Funding (PAD) In the CWSRF, funding for land acquisition is eligible only if land purchased is integral to the treatment process or used for the ultimate disposal of residues resulting from such treatment. This includes land that is used specifically to treat water (e.g., effluent disposal fields, facultative lagoons, etc.) and excludes land for WWTP sites, easements, etc. – Construction Funding – Pre-design Funding Loan Terms – 10 years maximum for PAD – 30 years maximum for Construction (no disadvantaged status requirement) 22

23 CWSRF Program Equivalency vs. Non-Equivalency – Equivalency projects o Receive funding from the Federal capitalization grant o Lower interest rates (1.55% below market rate) o Disadvantaged subsidy in form of loan forgiveness o Follow Federal process including Disadvantaged Business Enterprise (DBE), Federal crosscutters and Federal forms, additional planning and design requirements – Non-equivalency projects o State funds o Interest rate of 1.20% below market rate o No DBE, Federal crosscutters 23

24 CWSRF Program Additional Subsidy – Disadvantaged Communities - up to 30%, 50%, or 70% Loan Principal Forgiveness – Green Projects or Green Project Components - up to 15% Loan Principal Forgiveness 24

25 CWSRF Program Loan Origination Fee – 1.85% – Origination assessed only on loan amount Interest Rates – Thomson-Reuters Municipal Market Data (MMD) scale – 1.55% (equivalency) or 1.20% (non-equivalency) below market 25

26 CWSRF Program Example for July 19, 2013Maturities Average Market Rate Average TWDB Rate Clean Water SRF Non-Equivalency (AA rated) %2.21% Clean Water SRF Non-Equivalency (Non-Rated) %3.27% Clean Water SRF Equivalency (AA rated)203.41%1.86% Clean Water SRF Equivalency (Non-rated)204.47%2.92% Actual rates will vary depending on length, time of closing and structure. Rates are for illustrative purposes only. Contact TWDB staff at (512) for lending rate scale or other inquiries. 26

27 CWSRF Program Outlay Reporting Process – Release of funds for costs incurred (reimbursement, for equivalency projects) – Release of funds for milestone (non-equivalency projects) – Required outlays PAD (Quarterly) Construction (monthly) Invoices 27

28 CWSRF PROGRAM QUESTION & ANSWER 28

29 Application Requirements & Components

30 Application Requirements Two Hard Copies – Double Sided – One Marked Original One Electronic Copy – CD/DVD – Flash/Thumb Drive 30

31 Application Requirements Applications will be accepted beginning August 15, 2013 at 12:00 PM CT Applications will not be accepted by 31

32 Application Standard Application Form – Used for all funding programs – Skip questions specific to other funding programs 32

33 Application Components Part A - General – A7g: Applicants PRIMARY contact – A11: Additional funds chart – A12: DUNS number and System for Award Management (SAM) Registration 33

34 PART A - GENERAL QUESTION & ANSWER 34

35 Application Components Part B - Financial – B2: Five year comparative system operating statement – B3: Current average residential usage and rate information – B15 Proforma; Three different options depending on proposed repayment 35

36 B2 – Five-year Operating Statement Illustration Revenues Customer Charges$647,644 Miscellaneous Revenues$7,002 Total Revenues$654,646 Expenses Salaries$125,407 Payroll Taxes and Retirement$20,001 Office Supplies and Expense$4,931 Total Expenses$506,095 Net Revenues$148,551 Water customers Wastewater customers Five years of information. 2.Include only revenues that are pledged for repayment. 3.Dont include non-cash expenses, like depreciation. 4.Dont include developers contributions and transfers from other funds. 36

37 B15 – Pro forma Illustration YearNet RevenuesExisting Debt Service Proposed Debt Service Revenues After Debt Service 2013$148,551($73,160)$75, $148,551($73,285)($35,100)$40, $148,551($72,365)($50,100)$26, $148,551($72,445)($49,515)$26, Include every year from loan closing until final payment. 2.Net revenues same as the most recent in B2 table. 3.Net revenues only increase in a year due to rate increase, footnote increase amount. 4.This is illustrative, interest rates and principal amounts change. 37

38 PART B – FINANCIAL QUESTION & ANSWER 38

39 Application Components Part C - Legal – C1 & C2: Legal citations of applicable laws – C3: Provide a clear statement of pledge – C5: Make approved application amount up to a certain dollar level 39

40 Application Components Part C - Legal – C8: List ALL consultants Draft contracts are required prior to commitment/Executed contracts prior to closing. Contracts must be awarded according to Disadvantaged Business Enterprises (DBE) rules. – C12: Attach a Site Certificate (ED-101) documenting ownership interest if all necessary land and easements for the project have already been acquired. If acquisition of property is still needed, provide a certification of the legal power and authority to acquire the property and whether TWDB funding is being requested for acquisition costs.ED

41 PART C – LEGAL QUESTION & ANSWER 41

42 Application Components Part D - Engineering – D1: Preliminary Engineering Feasibility Data a)A description and purpose of the project, including existing facilities. b)A map of the service area and drawings as necessary to locate and describe the project. c)A project schedule including proposed timing of funding needs for phases of the project. Schedule should include: i.Closing ii.Planning Complete (Environmental and Engineering) iii.Construction Start First Contract iv.Construction End Last Contract v.No. of Proposed Contracts vi.DWSRF applicants must complete a Projected Draw Schedule 42

43 Application Components Part D - Engineering – D1: Preliminary Engineering Feasibility Data d)A copy of current and future populations and projected water use or wastewater flows. e)A description of alternatives the applicant has considered (or to be considered during detailed planning) and reasons for the selection of the project proposed. 43

44 Application Components Part D – Engineering (cont) – D1: Preliminary Engineering Feasibility Data f)Construction Funding - Provide Engineering Feasibility Report in accordance with guidance TWDB-0555 (DWSRF) or TWDB-0556 (CWSRF)TWDB-0555TWDB-0556 – D2: Budget Budget form TWDB-1201TWDB

45 Application Components Part D – Engineering (CWSRF only) – D11: The applicant must be a Designated Management Agency (DMA) for wastewater collection and treatment. Form WRD-210WRD-210 Required as per Section 208 of the Federal Water Pollution Control Act, as amended, and submitted to TCEQ for inclusion in the Texas Water Quality Management Plan – D12: List all major permits necessary for project 45

46 PART D – ENGINEERING QUESTION & ANSWER 46

47 Application Components – Part E - Environmental E5: If an environmental determination has already been issued for the project, attach a copy of the determination and all supporting documents to E5. E3: Requesting a Categorical Exclusion? Please see: – DWSRF: See 31 Texas Administrative Code – CWSRF Equivalency: 31 TAC – CWSRF Non-equivalency: 31 TAC E1: If E3 – E5 do not apply, please provide a discussion of any known permitting, social, or environmental issues that may affect the evaluation of the project alternatives or implementation of the chosen project. 47

48 Application Components – Part E – Environmental – Timing and Budget PAD: Planning, Acquisition, Design Funding – Planning phase: Environmental Review must be completed before funds can be released for Acquisition & Design. Construction Funding – If PAD through TWDB then Environmental Review is already complete Pre-Design Funding (Planning through Construction) – Is project CE-able? Finding from another agency? Can you provide a complete environmental report? 48

49 PART E – ENVIRONMENTAL QUESTION & ANSWER 49

50 Application Components Part F - Planning and Water Conservation – F1: Water Conservation Plan and Utility Profile (TWDB-1965)Water Conservation Plan TWDB & 10 year targets in gallons per capita per day (GPCD) – Total GPCD, Residential GPCD, and Water Loss in GPCD Plans should be developed after and based on completed Utility Profile and Water Loss Audit 50

51 Application Components Part F - Planning and Water Conservation (cont) – F4: Water Loss Audits (WLA)Water Loss Audits Need to have the current required WLA on file Additional information may be requested based on certain water loss issues – F3: Water Use SurveyWater Use Survey Need to have submitted an annual water use survey for the three years prior to the application date – Consistency Review Is the project consistent with approved regional and state water plans 51

52 PART F PLANNING & WATER CONSERVATION QUESTION & ANSWER 52

53 Application Components Part G: Green Projects and Green Project Components – Green Subsidy for DWSRF: $802,755 – Green Subsidy for CWSRF: $915,315 – Categorical or Business Case – Green worksheets can be submitted prior to the application – Green Categories: Energy Efficiency, Water Efficiency, Environmentally Innovative, Green Infrastructure – Green Guidance: TWDB-0161TWDB-0161 – Green Worksheets: DWSRF – TWDB-0163TWDB-0163 CWSRF – TWDB-0162TWDB

54 PART G – GREEN PROJECTS & GREEN PROJECT COMPONENTS QUESTION & ANSWER 54

55 Application Components Part H: Disadvantaged Business Enterprise Requirements – Applies to DWSRF and CWSRF Equivalency Only – DBE Coordinator: Rene Gonzalez (512) , – Six affirmative steps – Publication requirements – Applies to project consultants as well as contractors/subcontractors – Instructions and guidance available on TWDB website Instructions and guidance available 55

56 Application Components Part H: Disadvantaged Business Enterprise Requirements – TWDB-0215: Entitys acknowledgement of Good Faith Efforts and Fair Share Goals. THIS FORM IS REQUIRED WITH YOUR APPLICATION. – TWDB-0216: Entitys Documentation of Good Faith Efforts – TWDB-0217: Consultant/Prime Consultant/Prime Contractors acknowledgement of Good Faith Efforts and Fair Share Goals – TWDB-0373: List of awarded contracts for the project 56

57 PART H – DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS QUESTION & ANSWER 57

58 Additional Resources Clean Water State Revolving Fund Application Tutorial Drinking Water State Revolving Fund Application Tutorial Separate meetings should be scheduled to discuss project specifics and answer questions.

59 Questions and Answers Additional questions can be ed to: Luis Farias, DWSRF Project Coordinator: (512) Mark Evans, CWSRF Project Coordinator : (512) Scot Foltz, Director: (512)


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