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Authored by Russell Melvin (Ver 97

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1 Authored by Russell Melvin (Ver 97
Authored by Russell Melvin (Ver 97.3P) 26-Jul-1997 Modified by Lt Colonel Fred Blundell TX-129 Fort Worth Senior Squadron For Local Training Rev Jar-2014

2 This Training Slide Show is a project undertaken by Lt Colonel Fred Blundell of the TX-129 Fort Worth Senior Squadron, Fort Worth, TX for local use to assist those CAP Members interested in advancing their skills. The information contained herein is for CAP Member’s personal use and is not intended to replace or be a substitute for any of the CAP National Training Programs. Users should review the presentation’s Revision Number at the end of each file name to ensure that they have the most current publication.

3 Human Resource Management
Crew Resource Management Risk Management Error Management

4 What You Can Expect Working together to promote SAFETY and EFFICIENCY in C.A.P. Mission Operations. You will be given the tools and yard markers for effective TEAM COORDINATION Apply these skills to the day to day C.A.P. operations and specific mission tasks.

5 What HRM Is Safety Leadership Effective Communications
Effective Listening Setting the tone

6 What HRM Is Not About getting along About being nice
(-) Aggressiveness Automatic OPTIONAL!!!

7 Crew Resource Management
Whether you are working with just one other member or a large group on a project, mission or duty assignment, team coordination and cooperation is the key to successful and safe task completion. CRM MUST BE YOUR CORNERSTONE

8 Four Basic Concepts of CRM
COMMUNICATIONS TEAM BUILDING WORKLOAD MANAGEMENT TECHNICAL PROFICIENCY

9 Communications Brief all mission personnel thoroughly
Clearly communicate decisions about operations of the mission. Explicitly encourage participation Seek information and direction from others when needed Assert with the appropriate level of persistence to maintain a safe operation Critique yourself and other mission members when appropriate.

10 Team Building Involve the entire mission personnel in the decision-making process whenever appropriate or possible Use appropriate techniques to manage interpersonal and operational conflicts Adapt to mission member interpersonal differences Monitor and cope effectively with operational stress remembering that everyone reacts to stress differently

11 Workload Management Distribute tasks to maximize efficiency
Prioritize task for effective accomplishment Manage time for accomplishing tasks Monitor and analyze all relevant operational factors to maintain situational awareness

12 Technical Proficiency
Strictly adhere to FAR’s, CAP REG’s, and Standard Operating Procedures Continually maintain mission skill to the highest degree possible By continual education in various mission skills upgrade your qualifications Demonstrate a high degree of professionalism in mission assignments in which you are qualified for

13 Crew Coordination Guidelines
Test Assumptions Ask the right questions Clearly state your plan or intentions Practice active listening Fly the airplane (pilots) Establish priorities

14 Crew Coordination Guidelines (Continued)
Monitor Fellow Crewmembers Delegate Tasks Maintain Situational Awareness Do not accept “KILLER” NORMS Doubts? Share with all Crew Members Be Assertive

15 Crew Effectiveness Matters
Overall technical proficiency BRIEFING and COMMUNICATION LEADERSHIP and TEAMWORK Situational awareness Decision making Crew self-evaluation AUTOMATION and TECHNOLOGY

16 Overall Technical Proficiency
Set a professional example. Adhere to Standard Operating Procedures, FAR’s, CAP Reg.’s, Safety Policies and good judgment practices. Demonstrate high level mission skills. Be adept at normal and abnormal procedures. Maintain a thorough working knowledge of your specific mission task assignment.

17 Briefing and Communication
Set an open tone. Fully brief operational and safety issues. Explicitly encourage participation. All are obligated to seek and give information. State how, if necessary, SOP deviations will be handled.

18 Leadership and Teamwork
Balance authority and assertiveness. Promote continual dialogue. Adapt to the personalities of others. Use all available resources. Must share doubts with others.

19 Situational Awareness
Monitor developments ( fuel, supplies or other resources, weather, fatigue, personality conflicts, etc...) Anticipate require actions. Ask the right questions. Test assumptions, confirm understanding. Monitor workload distribution . Report fatigue, stress and overload in self and others.

20 Decision Making Obtain all pertinent information
All key mission members state recommendations gathered by surveys Better idea suggested? DON’T ABANDON YOURS! Clearly State plan or intentions. Fly the Airplane FIRST! (for pilots) Establish BOTTOM LINES. Resolve conflicts and doubts quickly

21 Self-Evaluation Debrief key events from every phase of the mission.
Continually discuss successes and mistakes. Ask “How could we have done it better?” Discuss what is right and not who is WRONG.

22 Team Management Style Module
R E L A T I O N S H P NURTURING (-) Gullible Submissive Passive ASSERTIVE (+) Helpful Supportive Understanding (Combines the positive aspects of all styles) A LEARNED SKILL (+) Confident Decisive Ambitious (-) Withdrawn Nit-Picking Rigid (+) Calm Analytical Cautious (-) Arrogant, Controlling, Abrasive AUTONOMOUS AGGRESSIVE TASK

23 Desired Outcome Enhanced safety Cooperative teamwork.
Mission effectiveness A genuine feeling of: increased self esteem, functional team spirit and improved personal communication skills

24 Risk Management IS IT REALLY WORTH IT ?

25 Ever Been Preoccupied While Taxing

26 Everyone is at Risk

27 The Big Picture of Risk Management
Principles Responsibilities Causes of risk Bottom line Benefits

28 The Principles of Risk Integrate into planning
Accept no unnecessary risk Make risk decision at the proper level Accept risks if benefits outweigh costs Define the risk factor

29 Define the Risk Factor within the Mission
Merely a hazard? More of a risk? Is the risk factor controllable by Risk Management? What is you “Bottom Line Risk Decision”? Is it risk management or risk gambling?

30 Who is RESPONSIBLE for what?
CAP, the Corporate Organization Unit Commanders Unit Staff Individual Members

31 CAP - The Corporation Ultimately responsible for the actions of it’s membership, the Civil Air Patrol as a Corporation must continually assess the level of RISK that the Membership in general and the Corporation as a whole is exposed to. The Corporation must take decisive and appropriate actions to limit the hazards associated with Risk

32 Commander Responsibilities
Overall unit risk level Select or weigh the optimum risk factor from available options Accept / reject risk based on input, sensibility and greatest benefit to all

33 Staff Responsibilities
Assist commander by continually evaluating risk factors Advise the commander when you observe deviations in acceptable risk levels Implement approved risk control programs Develop new risk management controls that are effective, benefit safety and the well being of the membership

34 Individual Member Responsibilities
Understand, accept and implement mandated risk management guidelines and controls Maintain constant awareness of acceptable risk levels and when they are exceeded When ever the risk level exceeds the safety level act decisively to eliminate the risk.

35 Causes of Excessive Risk Factors
COMPLEXITY of TASKING Accelerated mission tasks Exceeding human and asset resource limitations Limited or inadequate training in new technologies Physiological and psychological human factors

36 What Should Be YOUR Bottom Line
First and foremost... Safety Never accept… “killer norms” As an individual member you are empowered to stop any event should there be a risk to the wellbeing of the membership… practice risk management

37 Risk Management Benefits
OVERALL SAFETY ENHANCEMENT Fewer mishaps Preservation of lives and assets OPERATIONAL BENEFITS Enhances training Improve mission effectiveness Improved morale Lower associated liability costs

38 Error Management We are all just human and therefore we all make errors Effectively managing our errors is the key to successful resolution

39 RESISTANCE Those things available to us yet we tend to resist
Checklists Flight manual Operations manual Cap regulations, 60-1, 55-1 Briefings, weather, fatigue Other mission personnel input Training Standard operating procedures

40 RESOLVE What You Bring With You
Experience Common sense Attitude Assertiveness Discipline Defined skills The ability to challenge Barriers

41 Barriers Setting a negative tone Ego Fatigue Health Emotional health
Stress Gender Reputation

42 THE FUNNEL OF DEATH ERRORS RESISTANCE RESOLVE YOUR CONSEQUENCES
BOTTOM LINE RESOLVE CONSEQUENCES THE FUNNEL OF DEATH

43 HRM is something we can all live with yet can not live without

44 Many Thanks The following individuals have spent many volunteered hours developing this program for the benefit of the CAP membership. Dr Hiemlick, University of Houston Continental Airlines Training Department Maj. Mark Thompson-CAP-USAF Pacific Region Gary Woodsmall- National CAP HQ Major Joe Negron- Texas Wing,CAP Major Richard Swanson- Texas Wing, CAP Major Jim Bloomberg - Texas Wing, CAP Captain Jim Magee - Texas Wing, CAP Captain Jim Rhodes - Texas Wing, CAP

45 WORKING TOGETHER WORKS !!!
Questions? Always Think Safety!


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