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Project Management Essentials

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Presentation on theme: "Project Management Essentials"— Presentation transcript:

1 Project Management Essentials
and Exam Preparation 10 weeks 36 hours Hone your project management knowledge and take your career to the next level with our Project Management training. The Schoolcraft College Continuing Education and Professional Development department has partnered with Q'vive, a local leader in innovation strategy and training to offer a ten-week, intensive training program that will prepare you to take the Project Management Institute PMP® or CAPM® certification exam. Start: Tuesday 5/15 6-9:40pm

2 Project Management Essentials
and Exam Preparation Knowledge Areas Integration Scope Time Cost Quality Human Resources Communications Risk Procurement Sponsor, Stakeholders Purpose, Justification Requirements, Specs Assumptions, Risks Budget, Milestones Scope, WBS, Schedule Change Control Project Plan Team Management Execution & Control Earned Value Deliverables COST TIME SCOPE QUALITY

3 Project Management Essentials
and Exam Preparation Examples of Tools & Techniques Stakeholder analysis Facilitated workshops Expert judgment Decomposition Precedence diagramming Estimating Project management software Critical path analysis Resource leveling Schedule compression Make-or-buy analysis Cost of quality SWOT analysis Risk analysis Risk mitigation Performance reviews Negotiation Team-building Conflict management Issue log Communication methods Forecasting Variance analysis Earned value Change control Audits

4 Project Management Essentials
and Exam Preparation Class Description Are you preparing for the PMP® or CAPM® exam or looking for valuable project management skills? Gain essential knowledge about project management to deliver results for your stakeholders. Topics include management of integration, scope, time, cost, quality, human resources, communications, risk, and procurement. Get tools and techniques for initiating, planning, executing, controlling, and closing projects. Do group practice exercises and discuss exam preparation questions. This course targets those that have project team experience, as well as project managers seeking to refresh their knowledge and complement skill sets. PMP = Project Management Professional CAPM = Certified Associate in Project Management

5 Project Management Essentials
and Exam Preparation Learning and Class Room Activities Lecture Class room discussion Group practice exercises Exam questions *Source data: National Training Laboratories. Bethel, Maine The Learning Pyramid* ACTIVE PASSIVE During each class we will work on group projects to apply project management principles. We will also discuss application in specific (your!) real life situations.

6 Project Management Essentials
and Exam Preparation With this training, you will be able to… Understand the fundamental concepts of project management. Understand the five project management process groups, and know how to manage projects throughout the project life cycle. Understand the nine project management knowledge areas. Understand the inputs, tools and techniques, and outputs of the 42 project management processes. Create a project management plan based on a project charter and input from stakeholders. Manage a project team to execute the project management plan, and know how to deal with changes. Effectively manage project documentation, including lessons learned throughout the project. Understand how to properly close a project or project phase. Understand how professional responsibility drives ethical behavior.

7 Project Management Essentials
and Exam Preparation Project Management Institute The Project Management Institute (PMI) is the world’s leading organization for the project management profession. PMI serves practitioners and organizations with standards that describe good practices, globally recognized credentials that certify project management expertise and resources for professional development, networking and community.  A Guide to the Project Management Body of Knowledge (PMBOK® Guide) is the recognized standard for the project management profession. Provides guidelines for managing individual projects Defines project management and related concepts Describes project management life cycle and related processes

8 Project Management Essentials
and Exam Preparation Project Management Institute PMP Credential Handbook CAPM Credential Handbook

9 Project Management Essentials and Exam Preparation
Project Management Experience PMP (Bachelor’s degree or global equivalent) Minimum three years/36 months* unique non-overlapping professional project management experience during which at least 4,500 hours were spent leading and directing the project** (used to be: project tasks) PMP (High school diploma, Associates degree) Minimum five years/60 months* unique non-overlapping professional project management experience during which at least 7,500 hours were spent leading and directing the project** (used to be: project tasks) CAPM (High school diploma) see Education Hours (next slide) PMP Handbook updated 4/17/12 Excel worksheet Experience_Worksheet.xls * All project management experience must have been accrued within the last eight consecutive years prior to your application submission. ** Leading and directing the project as identified with the tasks, knowledge, and skills specific in the Project Management Professional Examination Specification. You should have experience in all five process groups across all your project management experience submitted on the application. However, on a single project, you do not need to have experience in all five process groups. PMP = Project Management Professional CAPM = Certified Associate in Project Management

10 Project Management Essentials
and Exam Preparation Education Hours PMP (Bachelor’s degree or global equivalent) 35 contact hours of formal education PMP (High school diploma, Associates degree) CAPM (High school diploma) You must meet one of these two requirements: 23 contact hours of formal education OR 1,500 hours of professional experience on a project team PMP = Project Management Professional CAPM = Certified Associate in Project Management

11 Project Management Essentials
and Exam Preparation Examination Fees CAPM PMP PMI Membership $ 139* PMI Membership Renewal $ 129* Exam Member $ 225 $ 405 Exam Nonmember $ 300 $ 555 Reexamination Member $ 150 $ 275 Reexamination Nonmember $ 200 $ 375 Credential Renewal Member $ 60 Credential Renewal Nonmember * Student membership rates are $42 for first year and $32 for renewal. Retirees pay $65 for renewal. Effective 1 April 2012 a $70 fee will be charged if you reschedule or cancel your exam within 30 calendar days of the appointment. PMP = Project Management Professional CAPM = Certified Associate in Project Management

12 Project Management Essentials
and Exam Preparation Updates to the PMP Exam effective August 31 PMBOK® Guide 4th Edition remains in effect, but 30% of exam content changed due to testing of the Professional and Social Responsibility content area (Domain 6) in every domain rather than as a separate domain on the examination. “Approximately 30% of the PMP exam content will change. Certain examination areas will be tested in a different way. Specifically, the Professional and Social Responsibility content area (Domain 6) will now be tested in every domain, rather than as a separate domain. The RDS revealed that professional and social responsibility is integrated into all of the work of project management. Therefore, PMI’s Code of Ethics and Professional Conduct should be viewed as integrated into the day-to-day role of a project manager and important in each phase of the project lifecycle.”

13 Project Management Essentials and Exam Preparation
Worldwide Active Credential Holders +27% in past 2 yrs or 13% / year PMP thousands 472,799 356,419 Apr 30, 2012 4,262 project management job openings in MI CAPM +58% in past 2 yrs or 26% / year 16,939 10,003 PMP = Project Management Professional CAPM = Certified Associate in Project Management

14 streamlining the intersection of innovation strategy,
new product development, and project management Eric van der Meulen, President qvive.biz | | consulting | interim management | training

15 Q'vive, LLC Eric van der Meulen, PMP President & Founder
Experienced leader in product and process development, engineering, and r&d, with broad expertise in plastics, innovation strategy, and stage-gate project management.   Credentialed Project Management Professional (PMP) with more than 20 years experience in project and program management for large and small companies, both as functional leader and as consultant. Holds patents in the area of printing and other aspects of polycarbonate automotive glazing. Received 2006 Frost & Sullivan Award for Technology Innovation.

16 Week 1 – Agenda Introductions, Goals Framework, Definitions
What is a Project? What is Project Management? Project Management Skills Organizational Structures Life Cycle, Knowledge Areas The Project Life Cycle Project Management Process Groups Project Management Knowledge Areas Agenda

17 PMBOK 1.2 What is a Project? A project is a temporary endeavor A project has specific start and end dates A project creates a unique product or service A project is different from operations Project is a temporary endeavor Operations is permanent or semi-permanent work that repeatedly produces or provides the same product or service Ongoing execution of activities providing a repetitive service Project: A temporary endeavor to produce a unique product or service. Framework, Definitions

18 Why Must a Project be Managed?
Why Project Management? Why Must a Project be Managed? Framework, Definitions

19 What is Project Management?
PMBOK 1.3 What is Project Management? Project Management is the discipline of planning, organizing and managing resources to bring about the successful completion of specific project goals and objectives. The primary challenge of project management is to achieve all of the project goals and objectives while balancing various project constraints including scope, time, cost, quality, and resources. Framework, Definitions

20 Process Groups Project Initiating Project Planning
PMBOK 3.3-4 Process Groups Project Initiating Select best project given resource limits Business case Project charter Assign project manager Project Planning Define work requirements, quality and quantity of work Define resources needed Schedule activities Evaluate risks Kerzner, Harold. Project Management. 10th ed. Hoboken, NJ: Wiley, 2009 (p. 3) Life Cycle, Knowledge Areas

21 Process Groups Project Executing Project Monitoring & Controlling
PMBOK 3.5-7 Process Groups Project Executing Negotiate for team members Direct and manage the work Work with team members to help them improve Project Monitoring & Controlling Track progress Compare actual outcome to predicted outcome Analyze variances and impacts, make adjustments Project Closing Verify that all the work has been accomplished Contractual, Financial, Administrative closure Kerzner, Harold. Project Management. 10th ed. Hoboken, NJ: Wiley, 2009 (p. 3) Life Cycle, Knowledge Areas

22 PMBOK 2.1.1 Project Life Cycle All projects, regardless of size and complexity, can be mapped to the following life cycle structure Starting the project Organizing and preparing Carrying out the work Closing the project Level of Project Activity (Cost, Staffing level) Project Charter Project Management Plan Accepted Deliverables Archived Project Documents Time Life Cycle, Knowledge Areas

23 Monitoring & Controlling
PMBOK 3.3 Project Boundaries Project Boundaries Project Deliverables End Users Monitoring & Controlling Closing Initiating Planning Executing Project Inputs Project Initiator/ Sponsor Project Records Process Assets Life Cycle, Knowledge Areas

24 Practice Exam Question
Which of the following represents the project manager’s responsibility in regard to change on a project? Influence the factors that cause project change. Ensure all changes are communicated to the change control board. Deny change whenever possible. Prioritize change below execution. Exam Questions

25 Practice Exam Question
What is the function of the project sponsor? To help manage senior management expectations. To be the primary interface with the customer. To fund the project and formally accept the product. To help exert control over functional managers. Exam Questions

26 Practice Exam Question
Which of the following is the best description of the critical path? The activities that represent critical functionality. The activities that represent the largest portions of the work packages. The activities that represent the highest schedule risk on the project. The activities that represent the optimal path through the network. Exam Questions

27 Project Management Essentials
and Exam Preparation 10 weeks 36 hours Hone your project management knowledge and take your career to the next level with our Project Management training. The Schoolcraft College Continuing Education and Professional Development department has partnered with Q'vive, a local leader in innovation strategy and training to offer a ten-week, intensive training program that will prepare you to take the Project Management Institute PMP® or CAPM® certification exam. Start: Tuesday 5/15 6-9:40pm

28

29 MS Project 2010: An Introduction
Improve your PM tool skills. Learn tips and rules used by project managers to deliver projects on time and budget. Tuesday evenings, 6:30-8:30 p.m. Begins May 14 and July 11, and runs for 4 weeks. Instructor: John Greer, PMP. Has led hundreds of projects with total budgets of nearly $1B.


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