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Viviana De Giorgi (Istat) This presentation is a summary of the deliverable 1.5:Recommendations and guidelines on the governance of metadata management.

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Presentation on theme: "Viviana De Giorgi (Istat) This presentation is a summary of the deliverable 1.5:Recommendations and guidelines on the governance of metadata management."— Presentation transcript:

1 Viviana De Giorgi (Istat) This presentation is a summary of the deliverable 1.5:Recommendations and guidelines on the governance of metadata management in the S-DWH by: (Viviana De Giorgi, Jos Dressen, Maia Ennok, Michel Lindelauf) The governance of metadata management in the S-DWH Essnet project on Micro Data Linking and Data Warehousing Final Workshop Amsterdam September 2013

2 OUTLINE The context Metadata management: –roles, people, procedures, practices Governance of metadata management: –roles, people, procedures, practices Governance and metadata management Functionalities, principles and experiences of governance of metadata management Final remarks The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

3 Governance of metadata management (1) Governance of metadata management the way that the governing body builds standards and requirements for metadata management in alignment within the vision of the statistical institute and ensuring high quality for metadata and statistics The model for governance of metadata management strictly depends on how organisation works, its arrangements, its vision and culture, its business rules and levels of autonomy with respect to other governing bodies. An effective governance is very important to guarantee the good administration of metadata management The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

4 Governance and metadata management (2) strategies, policies, processes, procedures and rules for metadata management in line with the vision/mission of the statistical institute: guarantee high quality level of data, metadata and statistics day-to-day operations of the metadata system within the context established by the governance The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013 GOVERNANCE METADATA MANAGEMENT

5 Context and resources used policies and standards WHY/WHAT Governance Committee and decision structure WHO operating guidelines and procedures HOW/WHAT data stewards and gate keepers WHO S-DWH metadata GOVERNANCE METADATA MANAGEMENT The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

6 Metadata management: roles Main metadata functions: a guide tool for statistical production and information for users (as integral part of all statistical productions). The metadata must be: correct and reliable (must give a correct picture of the meaning of the statistical data) consistent and coherent (must be compatible with each other) standardised and coordinated (the data of different statistics are described and documented in the same standardised way) Core principals for metadata management: metadata handling, metadata authority, metadata relationship to statistical business processes (Unece, Metis project) The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

7 Metadata management: people metadata experts information technology specialists methodologists subject-matter statisticians are users/managers/producers of statistical metadata Their needs must be correctly identified to facilitate the efficient functioning and further development of the whole S-DWH. Corporate commitment and systematic management of activities related to design, implementation, use, maintenance, and evaluation of the S-DWH are crucial The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

8 Metadata management: procedures & practices managing metadata: important step in metadata strategy to make sure that the metadata are complete, current and correct at any given time the corporate vision should specify the framework for a corporate metadata management strategy the top management of the organisation must be directly involved in the statistical metadata system and its management The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

9 Governance: roles Governance of metadata management defines the way to govern, monitor and measure different aspects of metadata management: non-tangible resources. Governance is: horizontal to the entire metadata management from the process perspective and in time (from input to output) vertical to the hierarchical levels of the organisation (from top to bottom). It regards all levels and types of metadata management. Governance = people + procedures + practices metadata management improves, develops, and maintains results the right management at the right time in the right way The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

10 Governance: people An active permanent structure (governance committee or board or department) for governing metadata management contributes heavily to metadata management success (it is not an option) permanent members, from across all the production departments involved in the S-DWH (not only from metadata management/statistical metadata background) non-permanent, temporary or even invited representatives, e.g. from external bodies and other committees or specialists from departments involved, so that they can examine/assess the feasibility of new actions a coordinator of the committee a secretariat for practical staff work (meetings, contacts, documentations, s, etc.) The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

11 Governance: procedures & practices (1) The governance of metadata management is responsible (and establishes the way) for identifying and recruiting further resources/experts consulting metadata management specialists on taking crucial decisions developing procedures for monitoring statistical, methodological and technical aspects and their quality (recommended) and performs audits on them (optional) developing the vision, formulating policy, approving development plans fulfilling the on-going obligation of management results maintenance over the time The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

12 overseeing the activities of evaluation and promotion of metadata management processes, in special way for new processes The governance committee meets up together periodically or when it is necessary draws up a periodical report indicating the decisions taken, and discloses them to metadata management Its activities must represent the expression of all members of the committee. Governance: procedures & practices (2) The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

13 Lessons learned (suggestion) from the METIS project for good corporate governance of metadata management based on experiences of statistical organisations: senior managers and the Chief Statisticians are closely involved in developing the vision, formulating the policy, approving the statistical metadata system development plans and evaluating the progresses clear roles and accountability of all organisational units with respect to metadata endorsing a metadata strategy, and integrating it into broader corporate plans and strategies metadata management is strategic for the organisation, but there is often scepticism in the organisation against it Experiences in governance of metadata management The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

14 policies and standards WHY/WHAT S-DWH metadata Policies: methods of action selected from among alternatives and in light of given conditions to guide and determine present and future decisions with a high-level of performances and quality Standards: set up and established by governance The context: WHY/WHAT? The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

15 policies and standards WHY/WHAT Governance Committee and decision structure WHO S-DWH metadata Governance Commitee: group of people who represents the authority for governing and supervising the activities of metadata management The context: people – WHO? (1) The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

16 policies and standards WHY/WHAT Governance Committee and decision structure WHO data stewards and gatekeepers WHO S-DWH metadata Data stewards: responsible for maintaining data elements in metadata registries Gate keepers: responsible for identifying, counting, supervising, etc., the data flows They may share responsibilities The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013 The context: people - WHO (2)

17 policies and standards WHY/WHAT Governance Committee and decision structure WHO operating guidelines and procedures HOW/WHAT data stewards and gate keepers WHO S-DWH metadata Operating guidelines and procedure: rules and instructions The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013 The context: HOW/WHAT?

18 The context: governance and metadata management policies and standards WHY/WHAT Governance Committee and decision structure WHO operating guidelines and procedures HOW/WHAT data stewards and gate keepers WHO S-DWH metadata GOVERNANCE METADATA MANAGEMENT strategies, policies, processes, procedures and rules for metadata management in line with the vision/mission of the statistical institute: guarantee high quality level of data, metadata and statistics day-to-day operations of the metadata system within the context established by the governance The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

19 Functionalities and principles for good governance of metadata management (OECD (2004). Principles of Corporate Governance) direction (use of resources) Governance of metadata management cooperation (to establish standards) monitoring performances and efficiency evaluation as a part of governing communication with management managing conflicts and risks (solving and guaranteeing) efficiency accountability responsibility transparency legitimacy probity The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

20 Final remarks(1) To ensure (meta) data and statistics quality: governance should be ever centralised strongly recommended the direct involvement of the top management of the organisation in the statistical metadata system and its management (can be hard to achieve) (or) at least the senior management should play a leading role setting up a metadata management strategy, the NSI must consider its needs, by first evaluating objectives, strategies and organisational arrangements The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

21 Final remarks (2) clear and well defined boundary between governance and management, to separate responsibilities between those who govern and those who manage metadata reliable governance of metadata management for reliable metadata management consider the experience generated by statistical organisations that have already implement a metadata strategy approved, documented and well-known changes in policies, processes, procedures, and rules for the statistical metadata system are recommended The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013

22 Thank you for your attention!

23 References European Parliament (2009). Regulation (EC) No 223/2009 of the European Parliament and of the Council of 11 March 2009 OECD (2004). Principles of Corporate Governance. Paris UNECE (2009). Statistical Metadata in a Corporate Context: a guide for managers. Part A. Common Metadata Framework. Geneva The governance of metadata management in the S-DWH Essnet DWH Amsterdam, September 2013


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