2 Happy St. Patrick’s Day! My Danny boy! My son, my sister, and me at a NDvs. Stanford gamein 1999.GO IRISH!
3 Presentation Outline What is project management? Why should students interested in technical fields learn about it?Suggestions for structuring a project management courseMethods for engaging students and having them help you and othersUsing project management and other softwareLots of resources
4 What Is Project Management? Project management is “the application of knowledge, skills, tools and techniques to project activities to meet project requirements” (PMBOK ® Guide 2004, p. 8)
5 Project Management Framework* *This figure and others are from my book, InformationTechnology Project Management, Fourth Edition
6 Benefits of Good Project Management Better control of financial, physical, and human resourcesImproved customer relationsShorter development timesLower costs, higher profit marginsHigher quality and increased reliabilityImproved productivityBetter internal coordinationHigher worker morale (less stress)
7 Results of Poor Project Management Getting “FIRED” on The ApprenticeBillions of dollars wasted on cancelled and challenged projects
8 Standish Group Statistics* *The Standish Group, “Latest Standish Group CHAOS Report Shows Project Success Rates Have Improved by 50%,” (March 25, 2003).
9 Why Should IT Students Study Project Management? Even if they have no desire to lead teams, they’ll probably be on themUnderstanding project management will help them perform on project teamsProject management continues to be an important career fieldProject management can help anyone in daily life challenges
10 Some Interesting Statistics The U.S. spends $2.3 trillion on projects every year, or one-quarter its gross domestic product, and the world as a whole spends nearly $10 trillion of its $40.7 gross product on projects of all kindsWorldwide IT spending continues to grow, and Forrester Research predicts that U.S. IT spending will grow by another 5.7% in 2005, to reach $795 billionIn 2003, the average senior project manager in the U.S. earned almost $90,000 per year, and the average Project Manage Office (PMO) Director earned more than the average Chief Information Officer ($118,633 vs. $103,925)
14 Suggestions for Structuring a Course in Project Management Know your audience and their needs and abilitiesKnow your time constraintsPlan your course well and follow your plan, yet…Be flexible to meet student needs
15 Sample SyllabiExamples available in the IM and on my site and other instructor sitesCan cover entire text in one semester course (about 36 contact hours), but decide which areas to emphasizeUse a structured approach to team projectsCan use case studies for team projects or HW, can be difficult for some students
16 Strategies for Team Projects – Help Engage Students and “Practice What You Teach” Make sure projects fit with the nature of your courseLet students be involved in finding and selecting projectsGive students guidance in the process for doing team projectsProvide samples and templatesLet students help grade projects and each other
17 Tailor Projects to Help You and Others Experiment with team projects and homework assignments, and don’t be afraid to have the students help you in teaching your courseHave students evaluate software/tools, interview PMs, set up events, help neighborhood organizations, etc.Personal examples: Blackboard eval, new case studies, creating review games, new SW eval, conference planning, etc. (show Jeopardy game)
18 Follow the Project Management Process for Team Projects Project selectionInitiatingPlanningExecutingMonitoring and ControllingClosing
19 Project Selection for My Project Management Classes Each students gets to propose a real project ( using a template for HW1)Each student must give a “sales pitch” for his/her project and think through what’s required to do the projectThe class as a whole selects projects, teams, and project managersSpecific tools for project and team selection: student survey form, HW template, weighted scoring model or simple Excel file to help select projects
21 HW1 Template to Propose a Team Project Student Name: Date:Potential Project Name:Project Sponsor’s Name and Organization:Need for the Project:Main Project Deliverables:Required Team Skills:Main Team Tasks/Roles:My Desired Role and Why:Project Sales Pitch:
23 Initiating Projects Form teams based on projects selected Have each team select a project managerSpecify what each team must produce for the project and whenFocus on clarifying roles and responsibilities for each team member (require students to show who will do what)
24 Tools to Enhance Team Building Early in the Project MBTI assignment – have each student take an online MBTI test and write a paper about it for HW, also send MBTI to their project managerEach team must preparea team contracta project Web sitea project charterEach team membermust give at least one presentationgets to assess project and each team member’s performance
25 Myers-Briggs Temperament Indicator (MBTI) Many organizations use MBTI as part of team buildingFew students know their profile or how it affects communications and teamsSeveral good sites to take the test for freeList sites and assignment in course syllabusHave a team give a presentation on MBTI
26 Project Planning Tools Require students to prepare several planning documentsScope statement (includes descriptions of all project deliverables and criteria for project success)Work Breakdown Structure (WBS) and Gantt chartCommunications Plan (can be in team contract)Responsibility Assignment MatrixDecide what your students need to do to plan their projects
27 Project Execution and Control Using progress review presentations and checking the team Web sites really helps the students focus on getting work done throughout the termHave the first progress review focus on teams showing their detailed project plan – have a signed charterHave the second/third reviews focus on showing what work has been accomplished (“show me” review)Rotate who presents review info
28 Closing Projects Have each team prepare Have each individual prepare a final team presentation, focusing on what they prepared for their customer, what went right and wrong on the project, and what they learneda project notebook that includes all project materialsHave each individual preparea personal lessons learneda project and team grade assessment
29 Advice for Instructors: Have a Detailed Syllabus and Class Web Site Most students are “S” or sensing types, so they like detailed, step-by-step instructions on what to do for assignments, presentations, and team projectsStudents love it when you have the syllabus, templates, and other info on a class Web site
31 Project Team Web SitesRequire each project team to post all of their information on a team Web site – let them create it any way they pleaseUse that Web site for progress review presentations and make it part of the project gradeLink to all sites from your class Web page - peer pressure works!Include final exam questions related to all the team projects so they learn from each other
32 Sample Team Web Site (I was the sponsor) The student project manager for this project gave a conferencepresentation with me on the results of this project.
33 Another Sample Team Web Site (a student org. sponsored it) This project helped a student organization plan an important function.
34 And Another Sample (done for a non-profit group) Let the students be creative. Most of the webmastersare very proud of their work and keep the sites upfor a while. Some refer to them for job interviews.
35 Sample Templates Students Could Use for their Projects My text and Web site include many templates and examples students can use for their projectsCreate your own templates to meet your class and project needs (feel free to download and modify any of mine)Make sure students use templates wisely/properly
38 Gantt Chart Template Work Breakdown Structure Schedule You can also enter resource information on the Gantt chart.
39 Sample Responsibility Assignment Matrix – A Product of This Project
40 Progress Report Information Have periodic reviews with team member “showing” project progressWork completed this periodWork to complete next periodWhat’s going well and whyWhat’s not going well and whySuggestions/IssuesProject changes Amazing how well reviews keep teams on track and help them “get it”
41 Using Project Management and Other Software Microsoft Project most popular toolI have students go through Appendix A (~100 pages) as a HW assignment and use software for planning team projects4th edition also includes access to VPMi, online PM toolNeed to understand PM basics to use software well!
42 Using Project Management and Other Software (cont’d) 4th edition comes with Fissure simulation software (quick demo)Can assign for HW, do in teams, or use in classStudents should use other software (Internet, applications SW, etc.) to do assignments and projectsTemplates provided in various software applications (Word, Excel, PowerPoint, Project)
43 Lots of ResourcesInformation Technology Project Management, Fourth Edition includes hundreds of referencesCompanion Web site (www.course.com/schwalbe4e) includes lecture notes, links to references, templates, review questions, etc.Evaluation versions of Project 2003 and VPMi provided with textLots of info on my Web site (www.kathyschwalbe.com), including many sample documents, articles, information from my classes, etc.
44 Questions? Feel free to use templates, syllabus ideas, etc. from my Web site atContact me at