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Occupational Health and Safety Management Systems (OHSMS)

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Presentation on theme: "Occupational Health and Safety Management Systems (OHSMS)"— Presentation transcript:

1 Occupational Health and Safety Management Systems (OHSMS)

2 History of a Standard or…. Why do we need another standard?
Roots are with ISO ISO TAG formed- 1993 Rosemont Meetings- May 6-7, 1996 ISO declines S & H Standard 1995 BSI 8800 gives birth to “18000” Std. ISO re-visits S&H standard, narrowly rejected-2000 ILO develops guideline 2001 OSHA still pushing VPP and “Program Standard”

3 History of a Standard AIHA approved as Secretariat- 1999
ASSE Fights Need- Mid 1999 AIHA Wins-Dec. 2000 Committee formed mid 2000 Committee Starts to Meet- Feb. 2001

4 Rationale-Per AIHA Harmonization will help US Business
Improve protection of worker safety and health Help integrate quality, environmental and S&H Systems Provide tools for future OSHA std. Enhance US influence internationally ANSI process best for stakeholders

5 Rationale-For Some Members
Influence look of potentially far reaching standard Influence look of standard that could be model for OSHA standard Influence potential ISO standard Be part of glamorous standards development process

6 Intended Scope of Standard
Standard for S&H management principles and systems Continuous improvement of system Integration of S&H into business systems Applicable to all size businesses Compatible with existing international standards

7 Interest Sectors on Committee
Industry Labor Government Professional Associations General Interest Liaisons to relevant standards

8 Early Meetings Selection of composition of committee was in depth
Representation of all sectors was paramount Argument for need was extensive First meeting voted to exist!!!! Struggled with what product should be

9 Early Meetings Salvos were fired Acrimonious at best
First two meetings were “theory” Decided on outline Settled into routine Trust developed

10 Early Direction Make something everyone could use Performance standard
The “What’s” not “How To’s” Not contradict existing international standards Write “systems” oriented standard

11 OSHMS Model

12 Let the Games Begin! Wrote Scope Argued Scope
Identified “Sections” of Standard Argued “Sections” of Standard Formed subcommittees for drafting language for each of the sub-parts Began drafting process Insulted each others work Formed editing committee

13 Standard Outline 1. Scope, Purpose & Applications 2. Definitions
3. References 4. Management Leadership & Employee Participation 5. Planning 6. Implementation & Operation of OHSMS 7. Checking & Corrective Action 8. Management Review

14 Scope, Purpose & Application
Performance Requirements Voluntary Req’s for Management Systems Not for OSHA Compliance All Size Employers Fits in with Other Standards MEANT TO REDUCE RISKS!

15 Management Leadership & Employee Participation
Requires Management Develop OHSMS Policy- Continually improve by reducing risk Ensure employee participation Conform with Orgs Requirements Comply with laws and regulations

16 Management Leadership & Employee Participation
Assign Responsibility & Authority for: →Implement./maint./perf. of OHSMS →Roles & Responsibilities →Resources Employee Participation by Providing: →Provide with time and resources →Timely access to information →Remove obstacles to participation

17 Planning Conduct Initial Review Identify Hazards and Risks
Assess & Prioritize Issues Set Objectives Develop Implementation Plans

18 Planning- Initial Review
The Organization shall gather and review information regarding: Relevant business management systems Hazards, risks and controls Resources Relevant Regs, Stds, Internal Requirements Assessments Other relevant activities

19 Planning-Ongoing Review
Org shall establish ongoing review process based on: Implementation and operations Evaluations and corrective actions Management review

20 Planning- Assessment & Prioritization
The Process Shall: Assess level of risk Establish priorities Identify casual factors Set Objectives Focus on system improvement Document implementation plans Assign resources

21 Implementation & Operation
Identify Operational Elements of Plan Identify Risk Controls Hierarchy of Controls Design Review/Management of Change Procurement Contractors Emergency Preparedness Education and Training

22 Implementation and Operation
Communication Document Control Records Control

23 Implementation-Operational Elements
Identify required elements for system Integrate into management plan

24 Implementation- Hierarchy of Controls
Elimination Substitution Engineering Administrative Personal Protective Equipment

25 Implementation-Design Review & Management of Change
New Processes or Operations Changes to existing operations, suppliers, services etc.

26 Implementation-Procurement
Identify risks associated with purchased products, raw materials Establish requirements for supplies, equipment, raw materials Ensure purchased products conform to requirements

27 Implementation-Contractors
Evaluate contractor activities Contractor selection criteria Coordination of OHSMS activities

28 Implementation- Emergency Preparedness
Develop plans based on potential scenarios Periodic testing of plans

29 Implementation Education, Training & Awareness
Assess and define competence needed Ensure appropriate training Remove barriers to participation Provide in language employees understand Ensure trainers are competent

30 Implementation-Communication
Communicate information regarding OHSMS to all levels of employees Prompt reporting of incidents Remove barriers to reporting Encourage employees to make recommendations for corrective actions

31 Implementation- Document & Record Control
Have process to create and maintain documents Have document revision process Have retention process

32 Checking & Corrective Action
Monitoring & Measurement Audits Incident Investigation Corrective & Preventative Actions Responsibilities and Authorities Checking & Corrective Action Continual Improvement

33 Evaluation & Corrective Action Monitoring & Meaurement
Physical inspections Exposure assessment Injury/Illness tracking Employee input Occupational health assessment

34 Evaluation & Corrective Action- Audits
Establish protocols Determine frequency and scope of audits Select expertise Document results

35 Evaluation & Corrective Action- Incident Investigation
Develop process to investigate incidents Have corrective and preventative action system Feed back into process

36 Management Review Periodic Assessment Done by Top Management
Create & Track Recommendations Document and Report

37 Difference twixt Audit’s, Inspections and Reviews
Inspection/Tests…….. Snapshot of the moment Audits…….. Measure against pre-agreed benchmark, protocol driven Reviews……. “State of the Union” Risks vs. the System

38 Timeline Dec 03- Review of Final Draft Jan 04- 60 Day Peer Review
April 04- Post Peer Review Final Draft for vote July 04- Public Review Second Half ’04- Respond to Comments 2005- Standard Vote Standard Approved July 25th, 2005

39 In Summary Performance Standard Fairly Brief-No “Sub-standards”
Management Systems Standard Blends with ISO and other OSH Standards Limits Documentation Fits All Business Sizes Continuous Improvement

40 Questions?

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