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Staying Organized. Files store data or instructions.

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Presentation on theme: "Staying Organized. Files store data or instructions."— Presentation transcript:

1 Staying Organized

2 Files store data or instructions.

3 File Names: Should be descriptive of what is in the file Can contain 256 characters in a file name Spaces are allowed in file names NOT allowed: / \ : * < > |

4 Most software programs ADD a 3 to 4 character extension at the end of the file name to designate the files type File Extensions: Begin with a. Separates it from the file name

5 .docx or.docMS Word files.xlsx or.xlsMS Excel files.accdb or.mdbMS Access database files.pptx or.pptMS PowerPoint files.gif or.jpg or.jpegInternet Graphics files.bmpPaint Graphics files.html or.htmWeb Pages.pdfPortable Document Format.txtPlain text file.exeProgram file.rtfRich Text Format

6 Windows uses the extensions to keep track of which programs were used to create files. Allows starting the program by double-clicking the file

7 Folders are used to organize files Can have folders INSIDE of other folders (called hierarchy) Think of a file cabinet as the drive Each drawer of the file cabinet as a folder In each drawer have several folders In folders have individual documents Any computer drive may have its own hierarchy of folders

8 Click on Start Click on My Computer A list of disk drives you have access appears Double-click on the drive you wish to open

9 To change the way you view your files: Click on View Select Thumbnails Tiles Icons List Details

10 Thumbnails Shows Large Size File Icons for each file Tiles Shows Medium Size File Icons for each file Icons Shows Small Size Icons for each file List Lists files and folders located on the drive Details Lists file s and folders in order based on one of the following: Alphabetical Reverse Alphabetical Date File Type

11 Click on View Click on Details Click on what you want to sort by Name Size File Type Date

12 Click on the New Folder Icon Choose Folder from the pop-up menu Type the name of the new folder

13 Files Located Next to Each Other Click on the 1 st file you want to select Hold down the SHIFT key Click on the last file you want to select You can now copy, delete, move or open these files at one time. Files NOT Located Next to Each Other Click on the 1 st file you want to select Hold down the CTRL key Click on the last file you want to select You can now copy, delete, move or open these files at one time.

14 Select the Files you wish to Move Press Ctrl + X to cut files Click on where you want to move them (different folder) Press Ctrl + V to paste the files in the new location OR Select Files and drag into location

15 Select the Files you wish to Move Press Ctrl + C to Copy the files Click on where you want to move them (different folder) Press Ctrl + V to paste the files in the new location

16 Select the files to be deleted Press the Delete Key OR Click the X on the toolbar OR Choose File then Delete OR Right-click on any selected file and Choose Delete File

17 Right-click on the file or folder name Choose Rename Key the new name OR Double-click on the file name Key the new name

18 Open your NETWORK drive (your login name) Create Folders for: Computer Applications Each of your high school classes you will be using the computer to complete assignments. (Hint: Most likely you will NOT need on for PE/Conditioning.) Delete Files you do NOT want. Complete the File Management Worksheet


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