Presentation on theme: "Roof Repair Recommendation of the Capital Improvement Task Force Gloria Dei Lutheran Church December 2, 2012 By Gods grace, we are called to be a caring,"— Presentation transcript:
Roof Repair Recommendation of the Capital Improvement Task Force Gloria Dei Lutheran Church December 2, 2012 By Gods grace, we are called to be a caring, healing, and welcoming community, who proclaim and celebrate the love of Jesus Christ, live as Gods servants, and seek justice for all people.
Agenda 1.IntroductionClaire Hoyum, President, Congregation Council 2.RecommendationMeg Stevenson, Chair, Capital Improvement Task Force (CITF) 3.Background 4.Roof Repair Project Overview 5.Project Costs and FundingJohn Pain, Treasurer, Congregation Council 6.Sample ProjectsJeff Andersen, Les Jones Roofing Company 7.DiscussionMeg Stevenson 8.Sunday, December 9: Special Meeting of the Congregation To Vote on Roof Repair Recommendation, 12:00 Noon, Fellowship Hall
Roof Repair Recommendation 1.Enter a contract with Les Jones Roofing to complete needed repairs to the roof and related structures. 2.Hire a contract project manager to represent GDLC on the project. 3.Complete the repairs with reuse of existing slate, adding new tiles as needed. 4.Begin repairs in January and expect completion of Phase I by the end of April. 5.Begin Phase II following the spring, 2013, capital campaign. 6.Fund repairs with insurance claim payment, designated gifts given to date, and gifts to be solicited in the spring campaign.
CITF Goals and Accomplishments Goals: 1.Analyze repair and improvement needs to restore facility to safe, dry, structurally sound condition. 2.Create a long-range plan to make needed repairs and provide for maintenance into the future. Accomplishments: 1.Completed engineering study. 2.Identified needed repairs. 3.Created high-level improvement plan, with roof repairs prioritized as most urgent need.
Roofing Material Options Considered Material / Repair Plan Expected LifeEstimated Cost Slate100 years Replace existing roof with new slate roof. $1,200.000.00 Repair 2002 roof; install all new tiles on 1950 & 1963 roofs $839,005.00 Repair all roof areas with existing tiles, adding new tiles as needed $467,600.00 DaVinci Synthetic Tile50 years Install on 1950 & 1963 roofs; repair slate tiles on 2002 roof $674,610.00 Install on 1963 roof; repair slate on 1950 & 2002 roofs $526,487.00 Asphalt Shingle25-50 years Replace all slate tile with high-end (Tamco Heritage) shingles $701,095.00 Replace all slate tile with GAF top-of- the-line asphalt shingle $625,000.00
Roof Repair Project Overview The roof repair project includes a number of interrelated improvements, which should be undertaken together to maximize reuse of materials and minimize the likelihood of further damage. Phasing the project will allow deferral of some costs for noncritical repairs until after the spring capital campaign.
1950 1963 2002 Project Phasing Phase I: Most critical repairs and insulation that must be done from outside while tiles are off the roof. Phase II: Insulation that can be done from inside the building, painting.
Roof Repair Project Overview: Phase I Repair all damaged slate tiles on 2002, 1963 & 1950 roofing, using new or existing tiles. Replace all flashing, ridges, aprons and gutters with new 16-oz. lead-coated copper on 1950 & 1963 roofing. (Downspouts will be painted galvanized metal.) Repair damaged galvanized gutters on 2002 addition. Install foam insulation in portions of 1950 roof accessible only through roof. Remove all slate tiles from 1963 one-story roofing. Install rigid insulation and replace tiles. Install heat tape in valleys near dormers looking into courtyard and above the parish nurses office.
Roof Repair Project Overview: Phase II Two roof-related projects can be delayed a few months, but their costs are included here to reflect the total cost of the roof project. Insulating under the second story of the1963 addition and portions of the 1950 roof above the classrooms and the sanctuary. The estimated cost is $47,800. Painting the fascia. This project must be deferred until spring. The estimated cost is $10,000.
Costs and Funding Cost ItemCostFunding SourceFundingBalance Phase I improvements $467,600Insurance settlement + designated gifts $462,000 $5,600 $0 15% contingency$70,140Designated gifts + spring campaign $23,400($46,740) 5% project manager fee $23,380Designated gifts + spring campaign $0($23,380) Totals: Phase I$561,120 $491,000($70,120) Cost ItemCostFunding SourceFundingBalance Phase II: insulation$47,800 (est.)Designated gifts + spring campaign $0 ($47,800) Phase II: painting$10,000 (est.)Designated gifts + spring campaign $0 ($10,000) Totals: Phase II$57,800(est.) $0 ($57,800) Project T otals$618,920$491,000($127,920) Note: Costs include applicable taxes.
Reasons To Begin Project in January Minimize material and overall project costs (Lock in costs before 1/1/2013 increases). Minimize the likelihood and cost of further damage to the building due to delay. Minimize risk of damage to organ pipes housed below courtyard roof ice dam area. Take advantage of the opportunity slate provides for winter installation (slate is not temperature-sensitive). Minimize the likelihood of weather-related damage during the repair process itself (easier to button up against snow than rain). Minimize damage to grounds and landscaping (frozen ground is less susceptible to damage).
Special Meeting of the Congregation To Vote on Roof Project 12:00 noon on Sunday, December 9, in Fellowship Hall12:00 noon on Sunday, December 9, in Fellowship Hall Members who are baptized and confirmed andMembers who are baptized and confirmed and Have communed in 2011 or 2012 andHave communed in 2011 or 2012 and Have made a contribution of record in 2011 or 2012Have made a contribution of record in 2011 or 2012
ResolutionRESOLVED: 1.That the congregation approve the Council-endorsed recommendation of the Capital Improvement Task Force to enter into contracts a.with Les Jones Roofing Company to complete Phase I repairs to the roof and roofing infrastructure at a cost not to exceed $537,740, and b.with an independent project manager to oversee the project on behalf of Gloria Dei at a cost not to exceed $23,380; and 2.That the repairs be funded with $462,000 received in payment of insurance claims for 2010 and 2011 storm and ice damage to the roof, $29,000 in designated gifts received to date, and up to $70,120 in gifts to be solicited in an April, 2013, capital campaign.