Presentation on theme: "Company LOGO Time Management for Busy Professionals Dr. Lynn Larsen, Ph.D. Associate Dean and Faculty, School of Education, Brandman University, Part of."— Presentation transcript:
Company LOGO Time Management for Busy Professionals Dr. Lynn Larsen, Ph.D. Associate Dean and Faculty, School of Education, Brandman University, Part of the Chapman University System
Company name Presentation Goals Help you identify organizational needs Share strategies for organizing work tasks To-do lists Folders E-mail Share strategies for managing your work time
Company name The many hats I wear Mom/wife 9 th grade twins: gymnastics, guitar, golf, school activities Coach, Program coordinator for Odyssey of the Mind Associate Dean Full-time education faculty Performing Arts program coordinator and director Church volunteer
Company name Associate Dean overseeing Special Education, School Counseling/ Psychology, and Education Masters degrees at all of the California campuses for Brandman University
Company name Time Management/Organization Share: What aspects of time management and work organization are the most difficult for you?
Company name Time Management The difference between clock time and real time (http://www.entrepreneur.com/article/219553)http://www.entrepreneur.com/article/219553 Clock time 60 seconds in a minute, etc. Cannot manipulate it Real time all time is relative can fly or drag depending on what youre doing or what deadline you have looming You can manipulate it!
Company name Time Management Biggest factor in time management is organization If you know what you have to do and when it has to be completed, then you can manage your real time We know some mess = creativity, but….
Company name Getting your day started Always start your day by reviewing what has to be accomplished Tasks Meetings Appointments Work on longer-term projects Map out your day either mentally or in written form To-do lists can be a big help!
Company name To-Do Lists Your to-do list Customize for your job responsibilities Color-code for urgency Organize by day, week, project Prioritize each section Google to do list template Free templates for Word, Excel Always check things off or move them to a completed list so you can see what you have accomplished!
Company name To-Do Lists Great article about managing to-do lists, includes a free template: http://www.mindtools.com/pages/article/newHTE_05.htm Web-based to-do lists: www.todoist.com/ www.todoist.com/ http://www.toodledo.com/ Outlook Mail has a To-Do bar Printable to-do lists http://www.printabletodolist.com/ Of course there are apps! To Do Apps
Company name To-Do Lists Quick brainstorm: How would you organize your to-do list? What would go on your to-do list right now? How would you prioritize your to-do list?
Company name Email Use your emails features to help you stay organized and manage your time Calendar – color coding Task/appointment reminders Appointment scheduling assistant Do a screen capture/save or print your calendars regularly so you have a record of what you have accomplished
Company name Email Calendar – task reminders Calendar – color coding
Company name Email Calendar – Scheduling Assistant
Company name Email Organize your email – use folders! Create the number of folders you can manage Use them! Dont forget to sort your sent mail Dont let your inbox get too full
Company name Back up important files Do this regularly!! Flash Drive(s) www.dropbox.com http://www.mypcbackup.com/ http://www.makeuseof.com/tag/4-best- sites-10gb-free-online-storage/ http://www.makeuseof.com/tag/4-best- sites-10gb-free-online-storage/
Company name Summary Create a to-do system that works for you Use it! Organize your email and appointments Use organizational tools to manage your time Back up important files