Presentation on theme: "Focusing and Executing Your Priorities: Living Above the Line"— Presentation transcript:
1 Focusing and Executing Your Priorities: Living Above the Line FOCUS: Achieving Your Highest Priorities RPMsFacilitator NotesFocusing and Executing Your Priorities: Living Above the Line“The bad news is time flies.The good news is you’re the pilot.”—Michael AlthsulerQuoteRead the quote on this slide or ask for a volunteer to read it.STATE: This quote presents an interesting analogy for living above the line. If you were the pilot of an airplane, you would chart your course for the day before taking off. The only reason you would deviate from your course would be bad weather, wind sheer, health emergencies, etc. Once you were past the problem, you’d immediately get back on course.STATE: Now, compare piloting an airplane with navigating through a typical day. What actions are taking you off course? Are they true Quadrant I urgencies, or are they sometimes Quadrant III tasks? Does Quadrant IV ever tempt you to deviate? If you want to reach your goals by the end of the day, you need to stay on course.
2 Time Management Objectives (pg 263-273) Describe some benefits of time managementDescribe consequences of poor time managementList concepts of time managementFranklin Covey
3 Time Management: ability to control your time & commitments Priority something you give attention to before you think about other things Procrastination tendency to delay or put things off Multitasking ability to complete more than one task at a time Distraction things that draw your attention or interest away from what you are doing
4 “No life ever grows great until it is focused, dedicated, and disciplined.” Henry Emerson FosdickBENEFITS:Get things doneMaintain orderCreate time for things you want to doReduce stress
5 Consequences of not planning StressUnpreparedFeel cannot catch upDon’t accomplish tasks to best of your abilityWaste time
6 FOCUS: Achieving Your Highest Priorities RPMs Facilitator NotesPlanning SystemUnderstanding the Concept (cont.)STATE: “Activities” is a broad category that represents how you typically interact with your planning system. Planning-system activity types include “plan,” “schedule,” and “capture and retrieve.”STATE: By now, everyone should be fairly familiar with the concept of planning. No single activity impacts productivity more than your ability to plan successfully.ASK: Could I have a volunteer read the bulleted list on page 3 of the RPM that outlines the different planning elements?STATE: Scheduling should also be a familiar topic. Scheduling activities is always part of the planning process. An effective planning system helps you schedule your time and track your tasks effectively.STATE: Capturing and retrieving information is the last activity. Your planning system should enable you to gather the information you need, then get back to it quickly at any given time.Set prioritiesEliminate distractions & activities that don’t meet your goal Quadrant 3 &4
7 FOCUS: Achieving Your Highest Priorities RPMs Facilitator NotesPlanningLong-Term Planningwrite down a specific goalbreak it down into achievable taskscommit to completing those tasksDocument on daily or month pageWeekly PlanningReview roles.Choose big rocks.Schedule the week.Daily Prioritizinglist and prioritize daily tasks by:Check today’s appointments.Make a realistic task list.Prioritize (ABC, 123).Understanding the Concept (cont.)STATE: Let’s discuss long-term planning first. Long-term planning is about defining and outlining your long-term goals. The Goal Planning pages help you outline each goal in detail.Mention to participants that the RPM entitled Achieving Business Success Through Goal Setting is a resource to help them set and achieve their long-term goals.
13 Identify Key Roles Band Member May 14 - 20 Family Friend Learner WEEKLY COMPASSSocial/EmotionalMentalSpiritualPhysicalWhat Matters MostDateRole:Sharpen the SawIdentify Key RolesMayROLES AND GOALSFamilyFriendLearnerLeaderBand MemberBuff Wanna BeFranklin CoveyFTF-28
14 Key Question : What is the most important thing I could do in this role,this week, that would havethe greatest positive impact?Franklin Covey
15 I want to be the person my dog already thinks I am! Remember Goals & ValuesI want to be the person my dog alreadythinks I am!Borrowed from Chicken Soup or Ann Landers
17 Classifying activities into three priority levels PlanningClassifying activities into three priority levelsMust doShould doNice to doModelnetics
18 4 steps to remember when scheduling Things which matter most should never be at the mercy of things that matter least”Focus on Importance vs. UrgencyRelationships before SchedulesCompass over Clock
19 Time Management Objectives (pg 263-273) Describe some benefits of time managementGet things donemaintain ordercreate time for things you want to doreduce stressDescribe consequences of poor time managementStressfeel unpreparedFeel cannot catch up,don’t accomplish tasks to best of ability,waste timeList concepts of time managementSetting prioritieseliminates distraction & activities that don’t help meet your goal