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Student Time Report Instructions Its Simple! Timeliness And Accuracy Are The Key! Payroll Office Administration Services Building, Room 102

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Presentation on theme: "Student Time Report Instructions Its Simple! Timeliness And Accuracy Are The Key! Payroll Office Administration Services Building, Room 102"— Presentation transcript:

1 Student Time Report Instructions Its Simple! Timeliness And Accuracy Are The Key! Payroll Office Administration Services Building, Room 102

2 Time Report Process Time Reports will be created for student employees after the student and supervisor complete the hiring process. Time Reports are sent to the departments via interoffice mail at the beginning of the pay period. Students should verify, sign and forward time report(s) to their supervisor. Supervisors are responsible for the accuracy and timely submission of the time report(s) to the Payroll Office. Time Reports are due in the Payroll Office the Tuesday following the completion of the pay period. Pay Period schedule available on the Payroll website. (www.tcnj.edu/~payroll)

3 Student Time Report TCNJ, Stu Student Level 2-B 08/28/2010 3/ Access Control 09/10/ :005:005 3/911:3010:002:003.54: /17/ /17/10 6R U

4 Student Time Report Requirements Record Arrived/Left Time 1.Do not include lunch breaks in hours worked. 2.Do not fold/staple time reports or make any markings on the bar code at the bottom of the time report Use pencil to bubble. Use an eraser for corrections. 3.Students should sign and verify the time report. If the student is not available to sign the time report at the end of the pay period, forward to the Payroll Office with the supervisors signature 4.Supervisors verify, sign and submit signed report to the Payroll Office Daily Total Hours Darken appropriate bubbles Pay Period Total Hours Student employee dated signature Date Supervisor dated signature TCNJ, Stu Student Level 2-B 08/28/2010 3/ Access Control 09/10/ :005:005 3/911:3010:002:003.54: /17/ /17/

5 Student Work Hour Limits No more than 15 hours/week during semesters No more than 40 hours/week during semester breaks Minors under 18 years old No more than 6 consecutive days No more than 8 hours/day No more than 5 continuous hours without an interval of at least 30 minutes of unpaid break No more than 40 hours/week during semester breaks

6 Additional Information Employment termination Early termination Supervisor notifies The Career Center prior to termination Time reports will no longer be generated once EIS is updated Scheduled termination Time reports will no longer be generated once EIS is updated Students without preprinted Time Reports If the student has completed the hire process and cannot locate their time report notify Payroll Office ( x3450, Distribution Changes Notify Payroll Office regarding changes (x3450, Mailing labels check distribution numbers Time keep numbers

7 Additional Information Corrections to preprinted Time Report If you need to report a change to the preprinted information on the time report such as the hourly rate or department please contact Gail Bitler. These changes need to be verified and a update to our payroll system maybe necessary. Reporting hours worked for previous or future pay periods Hours worked in previous pay periods should be reported on separate time reports. One pay period per time report. Contact Payroll for manual time reports if this occurs. Do not report hours and submit time reports for future pay periods.

8 Additional Information Encourage the use of YESS and Direct Deposit View Paycheck Enroll in Direct Deposit or change current information Change Federal W-4 View state tax Change address Instructions for YESS are on the Human Resources website. Thank you for your time!


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