2 Time Management = Self Management You’re not learning how to manage your time as much as you are learning how to manage yourself.
3 Effective Time Management Helps to reduce stressHelps you get more things done wellHelps ensure your well beingHelps improve quality of life
4 Poor Time Management Causes stress at school, home, and at work Long term stress leads to health issuesCan lead to problems in relationshipsCan lead to quitting your job or school
5 Time No matter how organized we are, there are only 24 hours in a day. All we can actually “manage” is ourselves and what we do with the time that we have.You can change your behaviors, but you can not change time.
6 Wasting Time What do you tend to waste time on? telephone calls, TV, internet, , etc.When do you tend to lose time?Interruptions, mistakes, falling behind, waiting, etc.Procrastination?Do you put things off or do “fun” things first?
7 Try some of the following strategies and see if they help.
8 Plan Each DayPlanning your day can help you accomplish more and feel more in control of your life.Keep to-do lists, the most important tasks at the top.Keep a schedule of your daily activities to minimize conflicts and last-minute rushes.If you’re a night person, at the end of each day, plan for the following day.If you’re a morning person, plan the day ahead as you’re getting started.
9 Jump Right In Begin each assignment the day it is assigned. Figure out what needs to be done to complete the assignmentFigure out when you are going to do each taskGive yourself deadlines for each taskDon’t fall behind on other assignments while you’re working on “something big”Address your assignments daily
10 Prioritize Your TasksTime-consuming but relatively unimportant tasks can consume a lot of your day.Prioritize tasks to ensure that you spend your time and energy on those tasks that are truly important to you.Set a time limit on “time wasters” like internet surfing or reading , and stick to it.
11 Establish Routines Stick to routines as much as possible If emergencies arise, you'll be much more productive if you usually follow routines most of the time.If emergencies arise, you’ll have the energy and flexibility to adjust and deal with them effectively, if you follow routines most of the time.
12 Limit Distractions Turn off your phone (really!) Close out your (leave an “away” message)Put a “do-not-disturb” sign on your doorTurn off the TV, stereo, ipod, etc.
13 Use Time Management Tools Know what works best for you: a planner, a calendar, an Outlook calendar, your cell phone, etc.Color code tasks for school, work, church, family, and yourself. This helps to visually organize notes on your calendar .Set your technology to send you reminders of events in advance.It is helpful to post a large month-at-a-glance calendar where the whole household can see obligations and deadlines.
14 Say No to Nonessential Tasks Consider your schedule before agreeing to take on additional work.Turn off your phone, and call people back when you’re done with your tasks.Learn to say “no” once in a while.
15 DelegateTake a look at your to-do list and consider what you can pass on to someone else.For effective time management, you need to let other people carry some of the load.Delegate chores or errands to your spouse, your children, roommates, family, or friends.Ask for favors, and learn to say “no” once in a while.
16 Do Quality Work Perfection isn’t usually possible or necessary. Doing work right the first time may take more time in the beginning, but you will save time and avoid stress.Errors usually result in spending time making corrections, or doing something over again, which wastes your time.This can cause more stress, too.
17 Break Projects into Smaller Tasks Begin your project the day it is assigned!Assign yourself small tasks to do over time to complete the overall project.Work on tasks a few minutes at a time, perhaps a little each day, until you get them all done.This allows time for corrections or changes before the deadline.Work on tasks you dread for just 10 minutes, and once you get started, you may find you can finish it.
18 Evaluate How You Spend Your Time Look for time that can be used more wisely.When you are waiting somewhere you don't need to just sit there with nothing to do..Always take something along to do, such as:a report you need to reada checkbook that needs to be balancednotes you need to review or re-writejust a blank pad of paper that you can use to plan, make to-do lists, organize your thoughts or assignments, or shopping lists
19 Take Care of Yourself! Get plenty of quality sleep Maintain a healthy dietExercise regularlyA healthy lifestyle:improves your focus and concentration,improves your efficiency so you complete your work in less time.avoid illness and stay well so you can be your best
20 Take a Break When you need a break, take one. Take a walk, and then get back to work.Do some quick stretches at your workstation, and then get back to work.Take a “ten minute vacation” and then get back to work.Take a mental health day to rest and re-energize, but plan it appropriately.Take a Break
21 How Do You Spend Your Time? Use the following link to determine how you spend your time on daily activities. This exercise may help you find more time in your schedule for studying.
22 Daily Calendar Example MondayActivity7:00 – 7:30Shower, get dressed, eat breakfast7:30 – 8:00Drop kids off and drive to school8:00 – 8:50English class9:00 – 9:50Math class10:00 – 12:00Study in library12:00 – 12:30Lunch with friends12:30 – 1:20Psychology class1:30 – 3:00Study in computer lab (online class)3:00 – 4:00Pick up kids, get groceries, get home4:00 – 5:00Fix supper, help kids w/homework5:00 – 6:00Eat with family and clean up
23 Monthly Calendar Example 12Ecology Club noon38pm Study Group45Research paper due!67Oil Change9:008Choir practice910111213Math test!141516Presentation in BIO class!1718Psych test!192021Birthday party1:002223242526Dr. appt. 11:002728Hair appt. 2:00293031