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Making Time Work for YouChapter 3 Making Time Work for You Copyright © 2010 by Tapestry Press, Ltd.
Whether You Play Too Much or Work Too Much,Time Management Skills help you make time for what is most important to you! Copyright © 2010 by Tapestry Press, Ltd.
Success and Good Time ManagementBeing successful doesn’t make you manage your time well. Managing your time well makes you successful. Copyright © 2010 by Tapestry Press, Ltd.
Purpose of This ChapterTo help you learn and adopt skills to manage and balance your personal and academic responsibilities and still have time for fun . In short create time for the things you care about most. Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Are you ready? Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Learning Outcomes 1. Assess your satisfaction with your use of time. 2. Monitor your time usage. 3. Uncover your time wasters. 4. Determine activities you want to spend more time on and those you want to reduce or eliminate. 5. Establish your priorities. 6. Schedule your study time. 7. Build fun into your schedule. 8. Examine various scheduling formats for daily, weekly, and long-term planning. 9. Beat procrastination. 10. Save time. Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Quick Survey (based on your Time Monitor) Raise your hand (at each number) if you’re satisfied with the amount of time you spend on each of the following: 1. Spouse/partner 2. Relationships/dating 3. Children 4. Siblings 5. Friends or relatives 6. Homework/studies 7. Pleasure reading 8. Faith-related activities 9. Cooking 10. Eating/nutrition 11. Sleep 12. Cleaning 13. Maintenance of stuff you own 14. Shopping or errands 15. Thinking for creativity or problem solving 16. Rest/relaxation 17. Recreation 18. TV or other entertainment media 19. 20. Internet activities 21. Telephone 22. Exercise 23. Hobbies 24. Transportation 25. Organizations or volunteer work 26. Health appointments 27. Other? Copyright © 2010 by Tapestry Press, Ltd.
Need to manage time better? Most people think so.What would like to do to improve your time management? Write down as many things you can think of. Share with the class the top two time management improvements you would like to attain. What are our commonalities? . . . Differences? Copyright © 2010 by Tapestry Press, Ltd.
Monitoring Your Time: A First Step to Getting Control of Your TimeWhen we’re aware of how we spend our time, we can make specific adjustments to accomplish our priorities. Completing the Time Monitor in this chapter helps you see the changes you need to make in order to fit your time usage with your priorities. Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Where does your time go? Review your time monitor. On which activities would you like to spend more time? Anyone say, “More time on homework?” Not really? but you do want to gain the knowledge and skills, right?? Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Time Wasters? What are your biggest time wasters? 1-minute share your top two time wasters with a classmate next to you. Copyright © 2010 by Tapestry Press, Ltd.
Making Time AdjustmentsAfter reviewing your Time Monitor, what time adjustments will you make to accomplish your top priorities? Write them down. Chose one time adjustment and write what immediate step(s) you will take to make this adjustment. Copyright © 2010 by Tapestry Press, Ltd.
Adjust Your Self-Talk Too!How will you adjust your self-talk to accomplish your priorities? Quick Activity Chose one time adjustment and write the self-talk you will use to make this adjustment. Example: “I want to exercise, and getting up an hour early will help me jump start my day.” Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Reminder What we accomplish is indelibly linked to what we say to ourselves. Our behavior is influenced by our self-talk. Most things we do are first created by self-talk. Self-talk shapes how we use our time and the results we get. Use your power of self-talk to direct how you use your time. Copyright © 2010 by Tapestry Press, Ltd.
Time management is all about . . .Having a clear vision of what is important to you—your priorities. Setting and scheduling priorities first. Deciding what not to do. Minding your time usage. Making adjustments, as needed, to accomplish your priorities. Setting goals, planning, and scheduling your plans. Disciplining yourself to stick to your plans/schedules. Reminder from previous chapter —Discipline is Freedom— Copyright © 2010 by Tapestry Press, Ltd.
Rewards of Managing Your TimeMental clarity and less anxiety More priority work gets accomplished Better control of your schedule Greater quality of life Greater self-confidence Better grades and jobs Quicker promotions Copyright © 2010 by Tapestry Press, Ltd.
Life Shifts As your life situation changes,be aware that you may need to adjust and re-balance your time. Got an example? Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.The Pareto Principle Vilfredo Pareto (economist and sociologist) Pareto’s famous phrase—“the vital few and the trivial many.” Stems from his belief that only 20% of our goals account for 80% of the value of what we do. Suggests that people must invest time in proportion to the value they place on various activities. Copyright © 2010 by Tapestry Press, Ltd.
How Experts Recommend We Spend Our TimeThe next slide is based on an article, “The Ultimate Challenge,” written a few years ago for U.S. Today’s Health and Behavior section. Author Karen S. Peterson surveys how experts recommend we spend our time. Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Daily Activities Recommended by the Experts to Improve the Quality of Your Time Cooking dinner 1 hr. Entertaining 1 hr. Dental care 18 min. Sex/intimacy 50 min. General time with spouse 6 hrs. Volunteering 30 min. Time for you 1 hr. Time with plants 10 min. Reading a book 30 min. Spiritual development 30 min. Sleep 7.5 hrs. Exercise 30 min. Personal grooming 45 min. Time with children 4 hrs. Reading the newspaper 45 min. Pets 50 min. Housekeeping/chores 1–2 hrs. Work 7–10+ hrs. Commuting 1.5 hrs. Errands up to 2 hrs. Grocery shopping (men) 17.5 min.; (women) min. Copyright © 2010 by Tapestry Press, Ltd.
Total Hours Recommended?TOTAL = 42 hrs. No, the numbers are not reversed. We may wish we had 42 hours in every day.! Moral of This Story: Sometimes you have to ignore the “experts”! Copyright © 2010 by Tapestry Press, Ltd.
Previous chapter we were involved in setting goals.To reach these goals, we must discipline ourselves to invest time wisely. “Time is money” —Benjamin Franklin 1748 Advice to a Young Tradesman Copyright © 2010 by Tapestry Press, Ltd.
To reach your goals, time, like money, must be explicitly managedto create time for what’s most important to you. You reap the rewards of time well invested! Copyright © 2010 by Tapestry Press, Ltd.
Bad time management = StressThink of an example of how bad time management created stress for you. Copyright © 2010 by Tapestry Press, Ltd.
Next Slides Contain Time Management Strategies and TipsCopyright © 2010 by Tapestry Press, Ltd.
Break Big Tasks Down Into Small Tasks and Tackle One at a TimeCleaning the Bathroom Clean the sink tonight Toilet the next night Shower the 3rd night . . . and if you get on a roll, do more Writing a Paper Brainstorm topic ideas Brainstorm and list points to cover Create an outline Write a draft paper Proof and revise and proof Prepare final copy Any other ways to break this down into small steps? Copyright © 2010 by Tapestry Press, Ltd.
Benefits Using To Do ListsKeeps you organized. Clears your mind of things to do and puts it on paper! Helps you track and accomplish your activities. Keeps you focused on your priorities. Copyright © 2010 by Tapestry Press, Ltd.
Creating Your To Do ListList 5 steps the text recommended for making a To Do List. Copyright © 2010 by Tapestry Press, Ltd.
Making Your Own To Do List —from the text—On a piece of paper, write down (in any order) all the tasks you want to accomplish tomorrow. Set priorities for your list by numbering the tasks, in order of importance. Combine any tasks that can be completed together, in the same location, or on the way. Examine your list. Are there any tasks you really can’t get to? Scratch them off your list. Make notes on times, phone numbers, or reminders to help you complete the tasks. Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Other To Do List Tips Limit your To Do List to simple tasks you don’t want to forget. List something for yourself. On occasion, list a random act of kindness. Avoid using your To Do List to achieve major goals and projects—instead use schedules or written plans. Place only bite-size pieces of your goals/projects on your To Do List. Be realistic about what you can accomplish each day—you can cross stuff off anytime. Acknowledge what you accomplish. Those working, going to school, and raising a family sometimes create separate To Do Lists as needed. Copyright © 2010 by Tapestry Press, Ltd.
Plan & Schedule write it down!Scheduling is a form of planning that helps control your time. . . . And you can always change your plans; that’s a value of planning! Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Test drive schedules in the text to determine which best helps you manage your time. Master Schedule Weekly Schedule Long-Term Assignment Schedule Long-Range Schedule Weekly Assignment Schedule Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Controlling Your Time You don't find time for important things, you make it. Everything you do adds up. Learn to say "No" Ask yourself: Will this help me get a job in my field? Will this help me get my degree? ??? Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.How Did I Get So Busy ? by Valorie Burton—Broadway Books, 2007 (She discusses confronting beliefs that kept her busy.) Think about it! “Faith, family, and friends form the foundation of fulfillment, not achievements, activity, and the approval of others.” “An unclear vision of where you are headed leads to a scattered array of unconnected activities.” “You can always find more to do. It is more challenging to just be.” “Procrastination gives you the illusion that you are busier than you really are.” “Procrastination is a bad habit, and like any other habit, you can break it.” Copyright © 2010 by Tapestry Press, Ltd.
Confronting beliefs that kept her busy more from Valorie BurtonMore to Think About! “Perfectionism is not about excellence. It is about fear.” “When you have unresolved issues in one area of your life, you are prone to overcompensate in areas in which you feel you have more control.” “Achievement can become an addiction.” “Just because there’s more to do doesn't mean it has to be done today.” “Enjoying your journey must be a top priority.” Copyright © 2010 by Tapestry Press, Ltd.
Too Busy with Time Wasters?If that’s you, you really need time management tools and the self-discipline to use them. Time to change ???? See the new you! Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.General Advice Sometimes you should kill your TV. (How badly do your want your degree?) Never break a promise, but renegotiate them if need be. If you haven't got time to do it right, you don't have time to do it wrong. Recognize that most things are pass/fail. Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.From: The Seven Habits of Highly Effective People by Stephen R. Covey, Simon and Schuster, 1989. 1. Be proactive. 2. Begin with the end in mind. “Imagine your funeral and listen to what you would like the eulogists to say about you. This should reveal exactly what matters most to you in your life. Use this frame of reference to make all your day-to-day decisions so that you are working toward your most meaningful life goals.” Copyright © 2010 by Tapestry Press, Ltd.
From: The Seven Habits of Highly Effective People continued3. Put first things first. 4. Think win/win. “Agreements or solutions among people can be mutually beneficial if all parties cooperate and begin with a belief in the ‘third alternative’: a better way that hasn't been thought of yet.” 5. Seek first to be understanding, then to be understood. Copyright © 2010 by Tapestry Press, Ltd.
From: The Seven Habits of Highly Effective People continued6. Synergize. “The whole is greater than the sum of its parts. In practice, this means you must use ‘creative cooperation’ in social interactions. Value differences because it is often the clash between them that leads to creative solutions.” 7. Sharpen the saw. “This is the habit of self-renewal, which has four elements. The first is mental, which includes reading, visualizing, planning and writing. The second is spiritual, which means value clarification and commitment, study and meditation. Third is social/emotional, which includes service, empathy, synergy and intrinsic security. Finally, the physical element includes exercise, nutrition and stress management.” Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Beat Procrastination Have you ever found yourself procrastinating on the things that were actually very important to you? What tips in the text might help you beat procrastination? What immediate steps will you take to beat procrastination? Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Just think about it… How might one of the following tips help you in your time management quest? Relax your standards—unless they are already relaxed to your detriment! Free yourself of stereotypical roles. Learn to be flexible. Learn to enjoy what’s in front of you. Rethink your choices to help you strive for a simpler life. Janet Later in this session you will decide on a goal that you want to achieve. Something you can do every day or every other day. . . . and you will go through the steps . . . Copyright © 2010 by Tapestry Press, Ltd.
Remember When you develop specific plans,you are preparing to take action. Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Be sure to use your time management strategies to achieve both education and recreation. Re-create! Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.Key Chapter Points Time management helps you succeed in school and work. Time management is really self-management—not simply meeting deadlines and being on time. Time management helps you spend time the way you want to—to accomplish your goals and priorities. Reduction or elimination of time wasters makes time for what really counts. Good planning doesn’t rule out flexibility; rather, it gives you more time to be flexible. Select schedules that help you organize your time and tailor them to your needs and obligations. Plan for large and small assignments with a schedule that notes deadlines as well as intermediate steps to help you meet those deadlines. Copyright © 2010 by Tapestry Press, Ltd.
Key Chapter Points continuedBeat procrastination—don't let it beat you. Put yourself in charge of how you use your time. Good planning doesn’t rule out flexibility; rather, it gives you more time to be flexible. Select schedules that help you organize your time and tailor them to your needs and obligations. Plan for large and small assignments with a schedule that notes deadlines as well as intermediate steps to help you meet those deadlines. Time management won’t give you more time—just more productive time. Copyright © 2010 by Tapestry Press, Ltd.
Copyright © 2010 by Tapestry Press, Ltd.If it was easy, we wouldn’t be in class to learn time management strategies! Copyright © 2010 by Tapestry Press, Ltd.
Now I make time for my friend!Copyright © 2010 by Tapestry Press, Ltd.
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